# Exporting Data

Export your Keito data for use in spreadsheets, accounting software, or custom analysis tools.

Data export is available on the **Business** plan.

## Export Formats

Keito supports two export formats:

### CSV

A universal plain-text format compatible with any spreadsheet application. Best for simple data analysis or importing into other systems.

### Excel (.xlsx)

A formatted spreadsheet with proper column types, headers, and styling. Best for sharing polished reports or doing advanced analysis in Excel/Google Sheets.

## What You Can Export

### Time Entries

Export tracked time with the following columns:

- Date, Client, Project, Task, Team Member
- Notes, Hours, Billable (Yes/No)
- Billed (Yes/No), Hourly Rate, Billable Amount

**Filters:** Date range, project, client, team member, billable status, approval status.

### Expenses

Export expense records including:

- Date, Client, Project, Category, Team Member
- Notes, Amount, Billable (Yes/No)
- Billed (Yes/No), Receipt (Yes/No)

**Filters:** Date range, project, client, category, approval status.

### Projects

Export your project list with:

- Name, Client, Project Type, Budget
- Spent, Remaining, Status (Active/Archived)

**Filters:** Active, Archived, Budgeted.

### Invoices

Export invoice data including:

- Invoice Number, Client, Total Amount
- State (Draft/Open/Paid/Closed), Due Date, Balance

**Filters:** State, date range, client.

### Clients

Export your client directory:

- Name, Address, Currency, Status (Active/Archived)

**Filters:** Active, Archived.

### Team

Export team member information:

- Name, Email, Role, Weekly Capacity
- Hourly Rate, Contractor/Employee

**Filters:** Active, Deactivated.

## How to Export

1. Navigate to the data section you want to export (e.g., Reports, Projects, Invoices).
2. Apply any filters to narrow the data set.
3. Click the **Export** button.
4. Choose your format (CSV or Excel).
5. The file downloads to your device.

## Access Control

- Export access requires a Business workspace.
- **Members** can export their own data only.
- **Administrators** can export all company data.

Exported files contain only the data you have permission to view.

## Large Exports

For workspaces with large amounts of data, exports are processed with streaming to handle the volume efficiently. There's no hard limit on export size.

## Before Deleting a Workspace

Account and data deletion is permanent. Before deleting a workspace, export any time entries, expenses, invoices, clients, projects, and team records you need to keep.

See [Delete Account and Data](/docs/settings/delete-account-and-data) for the full deletion process.

## Tips

- Apply filters before exporting to get exactly the data you need.
- Use CSV for importing into other tools (accounting software, project management systems).
- Use Excel for polished reports to share with stakeholders.
- Regular exports can serve as data backups for your records.