# Tracking Time

Keito provides flexible options for recording how your team spends their hours. Whether you prefer real-time timers or logging time after the fact, everything ends up in the same place — organised by project and task.

## How Time Entries Work

Every time entry in Keito includes:

- **Date** — When the work was performed
- **Project** — Which project the work belongs to
- **Task** — The specific type of work (e.g., Design, Development, Meetings)
- **Duration** — How long you worked
- **Notes** — Optional context about what you did
- **Billable status** — Whether the time is chargeable to the client

## Entry Methods

### Timer

Click start, work, click stop. The timer runs in the background and persists across page refreshes and browser sessions. You can only run one timer at a time.

By default, timers start at the current time. If an administrator enables **Past timer starts** in [Company Settings](/docs/settings/company-settings), team members can start a timer from a selected past date and optional start time. Future start times are not allowed.

### Duration Entry

Type the hours directly:

- **Decimal:** `1.5` = 1 hour 30 minutes
- **Hours:Minutes:** `1:30` = 1 hour 30 minutes

### Start/End Time

Enter a start and end time, and Keito calculates the duration. Supports entries that cross midnight.

## Quick Actions

- **Copy** — Duplicate an entry to quickly log similar work.
- **Restart** — Start a new timer based on an existing entry's project and task.
- **Edit** — Modify any unlocked entry's details.
- **Delete** — Remove an entry entirely.

## Entry Locking

Entries become locked (read-only) when they are:

- **Approved** — After a manager approves a submitted timesheet
- **Invoiced** — After the time has been included on an invoice
- **Auto-locked** — If your workspace has entry locking enabled after a set number of days

Locked entries cannot be edited or deleted without administrator intervention.

## Time Rounding

If enabled by your administrator, entries can be automatically rounded to the nearest increment:

- 5 minutes
- 6 minutes (1/10 hour)
- 10 minutes
- 15 minutes (1/4 hour)
- 30 minutes

Rounding applies when the entry is saved.

## Daily and Weekly Totals

The time page shows your running totals:

- **Daily total** — Sum of all entries for the selected date
- **Weekly total** — Sum of all entries for the current week

These help you stay on track with your weekly capacity target.

## Filtering Entries

Administrators and managers can filter the time view by:

- Team member
- Client
- Project
- Task
- Billable status
- Approval status
- Date range