Mavenlink (now Kantata) bundles resource management, project accounting, and time tracking into a heavyweight PSA. Keito focuses on the billing review loop — at flat-rate pricing for everyone who touches a billing cycle.
Mavenlink rebranded as Kantata in 2022, so most Mavenlink alternatives are now weighed against Kantata’s full professional services automation (PSA) suite. If your team mainly uses it for time tracking, approvals and client billing, a lighter tool is usually the better fit. Keito covers that billing loop: reviewed time by client and project, approval queues and invoices from approved hours, with flat workspace pricing instead of per-user licences. Firms that depend on Kantata’s resource planning and project accounting may still prefer another full PSA.
Monthly billing review
Client billing
$42.5k
Active work
24
Reviewed
91%
Ready to bill
$18.4k
Time captured with context
Mavenlink alternative
Billing review complete
Client and project checked
Invoice evidence ready
Approved summary prepared
Mavenlink alternative needs more than a timer. The billing record has to keep client, project, approval, and invoice context together before the work reaches finance.
Migrate client and project structure to Keito so the tracking workflow is familiar from day one — the same fields, the same billing discipline, without the pricing model that drove the switch.
Run the same approval step you relied on before, with the added assurance that the review covers project context, expenses, and billable status in one place.
Use the same billing data to produce client summaries and invoice backup without paying per seat each time the team or contractor roster changes.
Mavenlink alternative
Mavenlink (rebranded Kantata) is a full professional services automation platform — resource management, project accounting, financial reporting, and time tracking under one roof. For mid-market and enterprise services firms that want to consolidate every part of the operating system into one vendor, that breadth has appeal. For many other firms, Mavenlink ends up being an expensive way to get the billing workflow they actually use day to day, with the resource-planning, accounting, and forecasting modules sitting underused while the per-seat pricing makes it costly to include reviewers, contractors, and finance staff in the billing process. Keito offers a focused alternative. It does the billing loop well: reviewed time entries by client and project, approval queues that catch missing context before invoicing, and clean billing summaries that finance can hand to clients. Flat-rate pricing lets the entire billing workflow — delivery, reviewers, finance — participate without per-seat penalty. Firms that want a streamlined billing layer without the rest of the PSA stack pick Keito for that reason.
Focused billing workspace instead of a full PSA platform
Approval workflows that catch missing context before invoicing
Flat-rate pricing for everyone in the billing workflow
Workflow fit
Keito keeps Mavenlink alternative connected to client, project, billable status, approval, and invoice context before the work reaches finance.
Focused billing workspace instead of a full PSA platform
Approval workflows that catch missing context before invoicing
Flat-rate pricing for everyone in the billing workflow
Keito is built around the same time capture, review, and invoice summary cycle used by the leading billing-focused time trackers — without the per-seat pricing model.
Add contractors, reviewers, and finance users to the billing workflow without checking whether each addition will increase the monthly tool spend.
Track AI agent costs by client and project alongside your team's billable hours so the full delivery effort is visible in one billing workspace.
The difference is not just recording time. It is whether the record can support billing, project decisions, and client conversations.
Full PSA vs focused billing
Keito keeps Mavenlink alternative tied to clients, projects, billable status, approvals, and billing summaries in one workspace.
Typical setups capture time in one tool and rebuild the billing explanation later from exports, comments, or spreadsheet cleanup.
Review before invoicing
Managers review entries before they become invoice evidence, so missing context is fixed internally rather than during a client dispute.
Raw timer exports usually reach finance before delivery leads have confirmed whether the work is billable, complete, or client-ready.
Predictable team pricing
Flat-rate plans let delivery staff, reviewers, contractors, and finance users participate without per-seat pricing friction.
Per-seat time trackers make teams choose between clean billing participation and controlling tool spend.
Yes. Mavenlink rebranded as Kantata in 2022, and the product still bundles resource management, project accounting and time tracking. So a search for Mavenlink alternatives today usually means alternatives to the Kantata PSA suite. Keito is one of the lighter options, focused on billable time, approvals and client invoicing.
For small agencies and consultancies that mainly need time tracking, approvals and client invoicing, a focused tool is usually the best Mavenlink alternative. Keito covers that billing workflow on flat workspace pricing, so reviewers, contractors and finance can join without extra seats. Firms that need deep resource planning may prefer another full PSA.
Mavenlink (Kantata) mostly competes with other PSA suites such as Certinia (formerly FinancialForce), BigTime, Replicon and Scoro, which bundle projects, resourcing and billing. Lighter competitors focus on time tracking and invoicing instead. Keito sits in that second group, built around reviewed billable hours and client-ready invoice evidence.
Export your clients, projects and recent time entries from Mavenlink (Kantata), then set up the same client and project structure in Keito. Run one billing cycle in both tools, compare the invoices, then move approvals and invoicing to Keito. Keep the Kantata exports as your historical billing record.
Kantata is sold as per-user PSA licences, so every reviewer, contractor and finance user adds cost. Keito Pro is $49 USD per month for unlimited users, with timesheet and expense approvals and invoicing included. Check Keito’s pricing page for current plans, and ask Kantata for a quote to compare like for like.
Solo includes 1 licensed user, unlimited AI agents, Mac, Windows, and iOS apps, Stripe payments, and standard CSV and Excel exports. Pro adds your team. Business adds integrations, planning, advanced reporting, and stronger controls.
1 licensed user
For independent consultants, freelancers, and small studios running work with AI agents.
Flat workspace price for 1 licensed user
Team collaboration
For teams that need shared workspaces, approvals, and team-level project visibility.
Flat workspace price with no per-user fees
Advanced operations
For organizations that need integrations, planning, advanced reporting, and stronger controls.
Flat workspace price with no per-user fees
Optional Business add-on: Microsoft Entra SSO.
View add-on and pricingAI agents do not require licenses on any plan.
Solo, Pro, and Business can use API keys for agent workflows.
Solo, Pro, and Business include standard CSV and Excel data export.
Start with Solo, add people on Pro when you need reviewers or collaborators, and see how Keito turns tracked effort into clearer reports.