AppFolio runs day-to-day residential property management: accounting, leasing and marketing, resident and owner portals, maintenance work orders, and reporting, with AI tools like Realm-X layered on top. Its maintenance module keeps an itemized history of work order activity — who changed what, and when — but AppFolio’s own product pages do not describe a dedicated feature for maintenance technicians or staff to clock in, log hours, or submit a timesheet. Keito is the layer AppFolio does not publish: AI-drafted time entries a staff member confirms, reviewed and approved by someone else, with any change reasoned and recorded, before the hours become a paycheck or a line on an owner statement.
Illustrative review queue
Illustrative pay period
Hours reviewed
Entries confirmed
52
Properties covered
11
Staff reviewed
16
Hours tied to each task
Staff member, property, and task on every entry
Reviewed before payroll runs
A separate reviewer confirms hours before the batch closes
Evidence behind payroll and owner billing
Reviewed hours back payroll and owner-statement labor cost
AppFolio’s maintenance module gives property managers an itemized history of work order activity — what changed, when it changed, and who made the change — across the lifecycle of a maintenance request from submission to completion. That history is about the work order’s status, not a staff member’s hours worked: AppFolio’s own product and help pages describe assigning, scheduling, and tracking work orders for in-house technicians and vendors, but do not describe a dedicated time-clock, hours-worked, or timesheet feature for staff to record the hours they spent on that work. Keito answers the question AppFolio’s own documentation leaves open: how many hours did a staff member actually work, confirmed by them and reviewed by someone else, before those hours became a paycheck or a line on an owner statement.
Set up maintenance techs, leasing staff, and reviewers in Keito in days — AppFolio keeps running accounting, leasing, resident and owner portals, and work orders exactly as it does today.
Keito drafts a time entry from the work order or task a staff member worked, so they confirm hours instead of relying on a work-order status history that AppFolio’s own documentation does not describe as an hours-worked record.
A separate reviewer approves payroll status before the period closes, then hands the approved hours to payroll or into the owner-billing evidence for maintenance labor.
A work-order history inside property management software, not a staff-hours record
AppFolio is published as an all-in-one residential property management platform: accounting, leasing and marketing, resident and owner portals, maintenance work orders, reporting, and AI-driven tools like the Realm-X Assistant, sold across Core, Plus, and Max plan tiers with a published minimum spend and unit count on its entry plan. Its maintenance module gives managers visibility into work orders — who submitted them, who was assigned, and an itemized history of edits and status changes — but AppFolio’s own product pages do not describe a dedicated feature for maintenance technicians or other staff to clock in, record hours worked, or submit a timesheet for review. Keito’s argument is not that property management firms need a new accounting, leasing, or work-order platform — AppFolio already publishes all of that. It is that paying staff by actual hours worked needs a record AppFolio does not publish: an hours entry a staff member confirms, reviewed and approved by someone else, with a reason recorded for any change, before those hours become a paycheck or an owner charge. Keito drafts a time entry from the work order or task worked, the staff member confirms it, and a separate reviewer settles payroll status before the hours become evidence. The boundary is deliberate: Keito has no accounting, leasing, resident or owner portals, or maintenance work-order tracking, and it claims no native AppFolio integration, automatic import, or synchronisation. AppFolio keeps running the portfolio; Keito is where the staff hours behind it get captured and independently reviewed.
Choose AppFolio when the firm needs accounting, leasing, resident and owner portals, and maintenance work orders running from one platform
Choose Keito when the problem is that AppFolio’s own product pages do not describe a staff or technician hours-worked, time-clock, or timesheet feature at all
Prove it in one pay period: Keito runs alongside AppFolio, capturing and reviewing maintenance and leasing staff hours without touching accounting or leasing
Workflow fit
Keito keeps AppFolio alternative connected to client, project, billable status, approval, and invoice context before the work reaches finance.
Choose AppFolio when the firm needs accounting, leasing, resident and owner portals, and maintenance work orders running from one platform
Choose Keito when the problem is that AppFolio’s own product pages do not describe a staff or technician hours-worked, time-clock, or timesheet feature at all
Prove it in one pay period: Keito runs alongside AppFolio, capturing and reviewing maintenance and leasing staff hours without touching accounting or leasing
Keito drafts a time entry from the work order or task a staff member worked; they confirm and correct it instead of relying on a work-order status history that AppFolio’s own documentation does not describe as a staff-hours record.
AppFolio’s maintenance module tracks the itemized history of a work order — status changes, edits, and who made them — but reviewed first-party documentation does not describe a dedicated feature for staff to clock in, log hours, or submit a timesheet; Keito’s reviewer settles payroll status for every entry, with a reason recorded for any change, before the period closes.
Reviewers approve maintenance and leasing staff hours and hand the evidence to payroll or into the owner-billing record for maintenance labor, through exports the team designs and tests itself.
The difference is not just recording time. It is whether the record can support billing, project decisions, and client conversations.
Product shape
A standalone workspace for reviewed, payroll-ready staff hours and labor-cost evidence.
AppFolio publishes residential property management software — accounting, leasing and marketing, resident and owner portals, maintenance work orders, and reporting, sold across Core, Plus, and Max plan tiers.
How time is captured
AI drafts a work-order-specific entry from the task that happened; the staff member confirms it, and a separate reviewer approves before it becomes a labor cost or paycheck.
AppFolio’s maintenance module tracks work order status, assignment, and an itemized history of edits, but its own product pages do not describe a feature for staff to record hours worked against that task.
Editing and audit trail
Every reviewed hour carries a reviewer, an approval state, and a reasoned record of any change, tracked from the first draft.
AppFolio’s itemized history shows who changed a work order and when, but reviewed documentation does not describe that history extending to staff hours worked, a required correction reason for hours, or a payroll-approval status.
Review before payroll
A reviewer distinct from the staff member settles payroll status per entry, with any change reasoned and recorded, before the period closes.
Reviewed AppFolio documentation covers work order status and audit history, but does not describe a staff-hours review or approval step before payroll, because it does not describe staff-hours capture in the first place.
Pricing and adoption
Published flat team pricing and a setup measured in days, run alongside AppFolio.
AppFolio is sold in Core, Plus, and Max tiers, priced per unit with a published minimum spend and unit count on its entry plan; exact rates require contacting AppFolio.
Data movement
Team-designed, tested exports and API handoffs moved in deliberate stages.
AppFolio’s own documentation does not describe a staff-hours-to-payroll data flow to begin with; connecting reviewed Keito hours to outside payroll or accounting tools is not an assumed automatic sync with AppFolio.
It is software a property management company adopts instead of, or alongside, AppFolio, which runs accounting, leasing, resident and owner portals, and maintenance work orders. Because AppFolio already covers that much of running a portfolio, an alternative rarely replaces all of it at once. Keito is the alternative for the gap in AppFolio’s own documentation: a dedicated staff or maintenance technician hours-worked record, with AI-drafted entries a staff member confirms and a separate reviewer approves before those hours become a paycheck.
Reviewed first-party AppFolio product and help pages do not describe a dedicated time-clock, hours-worked, or timesheet feature for staff or maintenance technicians. AppFolio’s maintenance module does track an itemized history of work order activity — status changes, edits, and who made them — but that history covers the work order, not a staff member’s hours against it. Keito fills that specific gap: AI-drafted time entries a staff member confirms, reviewed by someone else, before payroll.
The gap is staff-hours capture and review, not work-order tracking. AppFolio already gives managers an itemized history of who changed a work order and when, but its own documentation does not describe staff clocking in, logging hours, or submitting a timesheet against that work. Keito adds that layer: it drafts a time entry from the work order or task worked, the staff member confirms it, and a separate reviewer settles payroll status, with a reason recorded for any change, before the hours become evidence for a paycheck or owner charge. AppFolio still owns accounting, leasing, portals, and work orders; Keito owns the staff-hours record.
Choose AppFolio when the firm needs accounting, leasing and marketing, resident and owner portals, and maintenance work orders running from one platform — it already covers all of that for residential property managers. Keito does not reproduce any of it: no accounting, no leasing, no resident or owner portals, no work-order tracking. It is the wrong choice if the immediate need is a property management platform rather than a reviewed record of staff hours worked.
Each reviewed record keeps the staff member, property, work order, duration, description, payroll status, reviewer, approval state, and pay period, tied to the specific task a staff member worked rather than a work-order status history that was never built to capture hours. That package backs the payroll run and gives a manager a reviewed answer when a staff member’s hours are questioned, or when maintenance labor needs to show up as a line on an owner statement.
No. Keito claims no native AppFolio integration, automatic import, or two-way synchronisation — AppFolio’s own accounting, leasing, portals, and work-order tracking belong to its platform, not Keito’s. Capture in Keito is its own workflow: AI-drafted, typed, timed, and manually entered records that pass review before becoming payroll or owner-billing evidence. A firm can keep AppFolio for accounting, leasing, and work orders and run Keito alongside it as the staff-hours layer AppFolio itself does not publish, with any transfer between them designed and tested by the team.
Solo includes 1 licensed user, unlimited AI agents, Mac, Windows, and iOS apps, Stripe payments, and standard CSV and Excel exports. Pro adds your team. Business adds integrations, planning, advanced reporting, and stronger controls.
1 licensed user
For independent consultants, freelancers, and small studios running work with AI agents.
Flat workspace price for 1 licensed user
Team collaboration
For teams that need shared workspaces, approvals, and team-level project visibility.
Flat workspace price with no per-user fees
Advanced operations
For organizations that need integrations, planning, advanced reporting, and stronger controls.
Flat workspace price with no per-user fees
Optional Business add-on: Microsoft Entra SSO.
View add-on and pricingAI agents do not require licenses on any plan.
Solo, Pro, and Business can use API keys for agent workflows.
Solo, Pro, and Business include standard CSV and Excel data export.
Start with Solo, add people on Pro when you need reviewers or collaborators, and see how Keito turns tracked effort into clearer reports.
