Dentrix runs day-to-day dental practice operations: scheduling, insurance eligibility and claims, patient billing, imaging, charting, patient communication, and analytics. Its Time Clock module lets staff punch in and out from the Dentrix Quick Launch bar, and a user with the “Time Clock, Edit Punches/Notes” password right can open an employee’s punch history and change an In or Out time directly. Dentrix automatically adds a note when a manual change is made, and that note can be edited or supplemented — but Dentrix’s own documentation does not describe a required reason for the change, or an approval status distinct from the same person who edited it, before the Payroll Report is printed. Keito is the layer in between: AI-drafted time entries a staff member confirms, reviewed and approved by someone else, with any change reasoned and recorded, before the hours become a paycheck.
Illustrative review queue
Illustrative pay period
Hours reviewed
Entries confirmed
48
Staff reviewed
9
Shifts covered
112
Hours tied to each shift
Staff member, role, and shift on every entry
Reviewed before payroll runs
A separate reviewer confirms hours before the batch closes
Evidence behind payroll
Reviewed hours back the payroll run
Dentrix staff clock in and out through Time Clock > Employee Clock In/Out from the Dentrix Quick Launch bar, and can add an optional note with the punch. Dentrix’s own documentation confirms that a user holding the “Time Clock, Edit Punches/Notes” password right can open an employee’s Time Clock history and manually add or change an In or Out time, and that Dentrix automatically adds a note whenever a manual change is made — a note the editor can then edit or supplement. Dentrix recommends limiting that editing right to an office manager or payroll specialist, but its documentation does not describe a required reason for the edit, or an approval status distinct from the same person who made the change, before Dentrix generates the Time Punch Report and Payroll Report. Keito answers the question that leaves open: did a reviewer distinct from whoever can edit the punch history actually confirm each staff member’s hours before they became a paycheck.
Set up staff, office managers, and reviewers in Keito in days — Dentrix keeps running scheduling, insurance billing, imaging, and charting exactly as it does today.
Keito drafts a time entry from the shift a staff member worked, so they confirm hours instead of routing a correction through a Time Clock module where the same permissioned user can both edit the punch and print the payroll report.
A separate reviewer approves payroll status before the period closes, then hands the approved hours to payroll as evidence.
A permissioned edit inside dental practice software, not an independent payroll gate
Dentrix is published as dental practice management software: scheduling, insurance eligibility and claims, patient billing, imaging with AI detection, charting and clinical documentation, patient communication, and analytics, sold as an all-in-one platform for the practice — separate from Dentrix Ascend, Henry Schein One’s cloud-based product. Dentrix’s Time Clock module lets staff punch in and out from the Quick Launch bar, and a user holding the “Time Clock, Edit Punches/Notes” password right can open an employee’s punch history and change an In or Out time directly, before generating a Time Punch Report and a Payroll Report that calculates regular and overtime hours and pay. Dentrix’s own documentation confirms that a manual change automatically adds a note, which the editor can then edit or supplement, and recommends limiting editing rights to an office manager or payroll specialist. What it does not describe is a required reason for the edit, or a review step performed by someone other than the person who made the change, before those hours are printed on the Payroll Report. Keito’s argument is not that dental practices need a new scheduling, billing, imaging, or charting platform — Dentrix already publishes all of that, and Keito makes no claim to patient scheduling, insurance billing, imaging, or clinical charting. It is that the hours behind a paycheck deserve a reviewer distinct from whoever can edit them, not a permissioned edit with an automatic note and no documented second approver. Keito drafts a time entry from the shift worked, the staff member confirms it, and a separate reviewer settles payroll status before the hours become evidence. The boundary is deliberate: Keito has no scheduling, billing, imaging, or charting tools, and it claims no native Dentrix integration, automatic import, or synchronisation. Dentrix keeps running the practice; Keito is where the hours behind it get an independent, second review.
Choose Dentrix when the practice needs scheduling, insurance billing, imaging, charting, patient communication, and analytics running from one platform
Choose Keito when the problem is that Dentrix’s Time Clock module logs edits with an automatic note but no documented required reason or second approver
Prove it in one pay period: Keito runs alongside Dentrix, reviewing hours without touching scheduling, billing, imaging, or charting
Workflow fit
Keito keeps Dentrix alternative connected to client, project, billable status, approval, and invoice context before the work reaches finance.
Choose Dentrix when the practice needs scheduling, insurance billing, imaging, charting, patient communication, and analytics running from one platform
Choose Keito when the problem is that Dentrix’s Time Clock module logs edits with an automatic note but no documented required reason or second approver
Prove it in one pay period: Keito runs alongside Dentrix, reviewing hours without touching scheduling, billing, imaging, or charting
Keito drafts a time entry from the shift a staff member worked; they confirm and correct it instead of routing a change through a Time Clock module with no documented second reviewer.
Dentrix lets a permissioned user edit an employee’s punch history directly and adds an automatic note when it does — but reviewed documentation does not describe a required reason or a reviewer distinct from whoever completes it; Keito’s reviewer settles payroll status for every entry before the period closes.
Reviewers approve staff hours and hand the evidence to payroll for labor-cost review, through exports the team designs and tests itself.
The difference is not just recording time. It is whether the record can support billing, project decisions, and client conversations.
Product shape
A standalone workspace for reviewed, payroll-ready hours and labor-cost evidence.
Dentrix publishes dental practice management software — scheduling, insurance billing, imaging, charting, patient communication, and analytics, all in one platform.
How time is captured
AI drafts a shift-specific entry from the time worked; the staff member confirms it, and a separate reviewer approves before it becomes a paycheck.
Dentrix’s Time Clock module records punches from the Quick Launch bar, and a permissioned user can open an employee’s history and change an In or Out time directly.
Correction and review
Every reviewed hour carries a reviewer, an approval state, and a reasoned record of any change, tracked from the first draft.
Dentrix automatically adds a note when a punch is manually changed, and the editor can edit or supplement that note — but reviewed documentation does not describe a required reason or a reviewer distinct from whoever completes the change.
Review before payroll
A reviewer distinct from the staff member settles payroll status per entry before the period closes.
Reviewed Dentrix documentation covers the Time Punch Report and Payroll Report, which calculate hours and pay, but does not describe a required second reviewer before an edited punch reaches the payroll report.
Pricing and adoption
Published flat team pricing and a setup measured in days, run alongside Dentrix.
Dentrix pricing is quote-based through a requested demo, with scheduling, billing, imaging, charting, and the Time Clock module included in the platform.
Data movement
Team-designed, tested exports and API handoffs moved in deliberate stages.
Dentrix’s own documentation describes generating a Payroll Report exportable to a tab-delimited file; connecting reviewed-hours data to outside payroll tools is not an assumed automatic sync with Keito.
It is software a dental practice adopts instead of, or alongside, Dentrix, which runs scheduling, insurance billing, imaging, charting, and patient communication. Because Dentrix already covers that much of running a practice, an alternative rarely replaces all of it at once. Keito is the alternative for the review gap in Dentrix’s Time Clock module: AI-drafted entries a staff member confirms, approved by a separate reviewer before those hours become a paycheck.
It does both. Dentrix includes a Time Clock module where staff punch in and out from the Quick Launch bar, and a user with Time Clock edit rights can open an employee’s punch history and manually add or change an In or Out time. Dentrix’s own documentation confirms a manual change automatically adds a note, but does not describe who reviews or approves that change before the Payroll Report is generated.
The gap is a reviewer for edited punches, not time capture itself. Dentrix already lets a permissioned user edit an employee’s Time Clock history and logs the change with an automatic note, but its own documentation does not describe a reviewer distinct from whoever completes that edit. Keito adds that layer: it drafts a time entry from the shift worked, the staff member confirms it, and a separate reviewer settles payroll status before the hours become evidence. Dentrix still owns scheduling, insurance billing, imaging, and charting; Keito owns the independently reviewed hours record.
Choose Dentrix when the practice needs scheduling, insurance eligibility and claims, patient billing, imaging, charting, patient communication, and analytics running from one platform, distinct from Dentrix Ascend, Henry Schein One’s separate cloud-based product. Keito does not reproduce any of it: no scheduling, no insurance billing, no imaging, no charting. It is the wrong choice if the immediate need is dental practice management software rather than an independently reviewed record of staff hours.
Each reviewed record keeps the staff member, role, shift, duration, description, payroll status, reviewer, approval state, and pay period, tied to the specific shift worked rather than a Time Clock punch with no documented second reviewer. That package backs the payroll run and gives an office manager a reviewed answer when a staff member’s hours are questioned.
No. Keito claims no native Dentrix integration, automatic import, or two-way synchronisation — Dentrix’s own scheduling, insurance billing, imaging, charting, and Time Clock workflow belong to its platform, not Keito’s. Capture in Keito is its own workflow: AI-drafted, typed, timed, and manually entered records that pass review before becoming payroll evidence. A practice can keep Dentrix for scheduling, billing, imaging, and charting and run Keito alongside it as the independent review layer for staff hours, with any transfer between them designed and tested by the team.
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