Smartsheet runs plans, sheets, Gantt charts, dashboards, and automations, priced per member. Its Resource Management add-on, available on Business and Enterprise plans, adds scheduling, time tracking, timesheet approvals, and bill rates. The invoice itself is still created somewhere else, from a QuickBooks Desktop export or a CSV. Keito keeps the billable side in one place: AI-drafted entries each person confirms, approved by a reviewer, priced at their billing rate, and turned into invoices and client-ready reports at a flat workspace price.
Smartsheet is a strong planning and work-management platform, and its Resource Management add-on can track time, route timesheets for approval, and apply bill rates. It does not create the client invoice; the documented path exports approved time to QuickBooks Desktop or CSV. If the gap is billing, Keito is the alternative: confirmed entries, reviewer approval, billing rates, and invoices with Stripe payments, alongside Smartsheet or instead of Resource Management time tracking.
Illustrative billing review
Illustrative billing period
Hours approved
Entries confirmed
212
Clients billed
11
Projects covered
19
Hours tied to client work
Client, project, task, and billable status on every entry
Approved at the member’s rate
A reviewer approves hours priced at per-member billing rates
Invoice built in the same workspace
Approved hours become invoice lines, a client report, and a Stripe payment link
Smartsheet teams plan client work in sheets, Gantt and board views, dashboards, and automated workflows. Teams that add Resource Management can schedule people, confirm or enter hours against projects and phases, submit timesheets for approval, and report incurred fees from bill rates. The step Smartsheet leaves to another system is the invoice: Resource Management’s documented route is a report exported as a QuickBooks Desktop file or CSV, then invoiced in the accounting tool. Keito answers the billing question in one workspace, whether the team keeps Smartsheet for planning or moves its time and billing out of it.
Add clients, projects, per-member billing rates, and reviewers in Keito. Teams that keep Smartsheet carry on planning there; teams leaving Smartsheet bring their client and project list across with a spreadsheet import.
Keito drafts a time entry from the work a person did, so they confirm hours against the right client, project, and task instead of accepting scheduled hours or rebuilding a week from memory.
A reviewer approves billable status before the period closes. Approved hours become Keito estimates, invoices, recurring invoices, and client-ready reports, with Stripe invoice payments.
Resource planning is not invoicing
Smartsheet’s pricing page (verified 2026-10-08) lists Pro at $9 per member per month billed annually ($12 monthly) for up to 10 members, Business at $19 per member per month billed annually ($24 monthly) with a three-member minimum, and Enterprise and Advanced Work Management on quotes, with unlimited free Contributors. Resource Management is an add-on for Business and Enterprise; Smartsheet says its cost depends on the number of users and asks buyers to contact sales. Smartsheet’s help center describes Resource Management time tracking in hours and minutes, half days, or itemized categories with notes, a Day View timer, an optional approval workflow that Resourcing Admins switch on, bill rates by role, discipline, project, phase, or person, and fee budgets that multiply incurred hours by bill rates. Smartsheet recommends approved hours when the data is used for billing. For the invoice, its help center describes building a report, exporting time entries as a QuickBooks Desktop IIF file or a CSV, and creating the invoice in the accounting tool. Keito’s argument is not that a PMO should give up Smartsheet; Keito is not a sheet, Gantt, or resource-scheduling platform. It is that billable time, its approval, and the invoice built from it belong in one reviewed record at a published flat price.
Choose Smartsheet when the core need is project plans, portfolios, automated workflows, and resource scheduling across many teams
Choose Keito when the problem is billable hours: capturing time by client and project, pricing and approving it, and invoicing from approved time
Prove it in one billing period: run Keito alongside Smartsheet and compare invoices built from approved hours with an exported time report
Workflow fit
Keito keeps Smartsheet alternative connected to client, project, billable status, approval, and invoice context before the work reaches finance.
Choose Smartsheet when the core need is project plans, portfolios, automated workflows, and resource scheduling across many teams
Choose Keito when the problem is billable hours: capturing time by client and project, pricing and approving it, and invoicing from approved time
Prove it in one billing period: run Keito alongside Smartsheet and compare invoices built from approved hours with an exported time report
Resource Management can suggest hours from the schedule for people to confirm or edit. Keito drafts a time entry from the work actually done; the person confirms and corrects it against the right client, project, and task, and marks what is billable.
In Smartsheet, timesheet approvals and bill rates sit in the Resource Management add-on on top of per-member Business or Enterprise pricing. Keito Pro, at $49 USD/month per workspace with no per-user fees, includes per-member billing rates, timesheet and expense approvals, and project-scoped approval workflows.
Resource Management exports approved time for QuickBooks Desktop or CSV, and the invoice is created there. Keito builds estimates, invoices, recurring invoices, and client-ready reports from approved hours, with Stripe invoice payments, and copies invoices to QuickBooks Online or Xero on Business.
The difference is not just recording time. It is whether the record can support billing, project decisions, and client conversations.
Product shape
A workspace for time and expense tracking, reviewed billable hours, estimates, invoices, and client reporting.
Smartsheet publishes a work-management platform: sheets, Gantt, board, calendar, and timeline views, dashboards, reports, forms, and automations, with Resource Management as an add-on.
How time is captured
AI drafts an entry from the work done; the person confirms it against a client, project, and task, and a reviewer approves it.
Resource Management offers hours and minutes, half-day, or itemized time entry with categories and notes, a Day View timer, and suggested hours from the schedule to confirm.
Rates and review before billing
Per-member billing rates and timesheet approvals on Pro and above, with a reviewer distinct from the person who worked.
Resource Management supports bill rates by role, discipline, project, phase, or person, and an optional approval workflow with approve-and-lock, enabled by a Resourcing Admin.
Invoicing from hours
Invoices, recurring invoices, and client reports are built from approved hours by client and project, with Stripe invoice payments.
Smartsheet’s help center describes exporting a time report as a QuickBooks Desktop IIF file or CSV and creating the invoice in the accounting tool.
Pricing
Published flat pricing: Solo $19 USD/month for one licensed user; Pro $49 USD/month and Business $199 USD/month per workspace with no per-user fees.
Smartsheet lists Pro at $9 and Business at $19 per member per month billed annually on 2026-10-08; Resource Management is a Business or Enterprise add-on priced by users through sales.
Working together
Keito claims no native Smartsheet integration; teams track and bill time in Keito and keep their plans in Smartsheet.
Smartsheet keeps the plans, portfolios, and resource schedule; exports from Smartsheet can seed client and project lists in Keito.
It is software a team uses instead of, or alongside, Smartsheet, which runs project plans, sheets, Gantt charts, dashboards, automations, and, with an add-on, resource scheduling. Some teams switch to another work-management tool. Agencies and consultancies that bill by the hour often need a better home for billable time and invoicing. Keito is that alternative: AI-drafted time each person confirms, approved by a reviewer, then turned into invoices and client reports.
Yes, through Resource Management, an add-on for Business and Enterprise plans. Smartsheet’s help center describes hours and minutes, half-day, or itemized time entry, a timer, an optional approval workflow with approve-and-lock, and bill rates that calculate incurred fees. Core Smartsheet plans include workload tracking on Business and above, but timesheets, approvals, and bill rates sit in Resource Management. Neither creates the client invoice.
Smartsheet’s pricing page (verified 2026-10-08) lists Pro at $9 per member per month billed annually for up to 10 members and Business at $19 per member per month billed annually with a three-member minimum; Resource Management is an extra add-on priced by users through sales. Keito publishes flat workspace pricing: Solo at $19 USD/month for one licensed user, Pro at $49 USD/month with approvals and billing rates, and Business at $199 USD/month.
Keep Smartsheet when the main need is planning: project plans, portfolios, automated workflows, dashboards, and Resource Management scheduling, forecasting, and utilization across many teams. Keito is not a work-management or resource-scheduling platform, so it is the wrong choice for replacing those. It fits when the gap is billable time: capturing hours by client and project, pricing and approving them, and invoicing from approved time.
Each approved entry in Keito carries the client, project, task, person, duration, description, billable status, rate, reviewer, and approval state. Keito builds estimates, invoices, and recurring invoices from those approved hours, accepts Stripe invoice payments, and produces client-ready reports by project and task. On Business, invoices can be copied to QuickBooks Online or Xero, so there is no export file to rebuild into an invoice.
Keito claims no native Smartsheet integration, automatic import, or two-way sync. Most teams start by adding their clients, projects, and rates in Keito, using a spreadsheet exported from Smartsheet where it helps, and tracking one billing period alongside Smartsheet. From there they either keep planning in Smartsheet while time and invoicing run in Keito, or move time tracking out of Resource Management entirely.
Solo includes 1 licensed user, unlimited AI agents, Mac, Windows, and iOS apps, Stripe payments, and standard CSV and Excel exports. Pro adds your team. Business adds integrations, planning, advanced reporting, and stronger controls.
1 licensed user
For independent consultants, freelancers, and small studios running work with AI agents.
Flat workspace price for 1 licensed user
Team collaboration
For teams that need shared workspaces, approvals, and team-level project visibility.
Flat workspace price with no per-user fees
Advanced operations
For organizations that need integrations, planning, advanced reporting, and stronger controls.
Flat workspace price with no per-user fees
Optional Business add-on: Microsoft Entra SSO.
View add-on and pricingAI agents do not require licenses on any plan.
Solo, Pro, and Business can use API keys for agent workflows.
Solo, Pro, and Business include standard CSV and Excel data export.
Start with Solo, add people on Pro when you need reviewers or collaborators, and see how Keito turns tracked effort into clearer reports.
