WebPT runs day-to-day rehab therapy practice operations: clinical documentation and SOAP notes, patient scheduling, billing and revenue-cycle tools, front-office workflows, marketing, outcomes tracking, and practice reporting. Its Productivity Report and related tools compare scheduled appointments against finalized notes so clinics can see caseload and documentation gaps — patient- and visit-oriented productivity, not a dedicated employee time-clock or punch history for payroll attendance. Keito is the layer clinics add for the hours: AI-drafted time entries a staff member confirms, reviewed and approved by someone else, with any change reasoned and recorded, before the hours become a paycheck.
Illustrative review queue
Illustrative pay period
Hours reviewed
Entries confirmed
56
Staff reviewed
11
Shifts covered
128
Hours tied to each shift
Staff member, role, and shift on every entry
Reviewed before payroll runs
A separate reviewer confirms hours before the batch closes
Evidence behind payroll
Reviewed hours back the payroll run
WebPT clinics schedule therapists, document visits, and bill through the EMR and related billing tools. WebPT’s own materials describe scheduling calendars for patients and therapists, and productivity reporting that counts patients seen and notes finalized — useful for caseload and documentation follow-up, not as a substitute for an independently reviewed time-and-attendance record before payroll. Keito answers the payroll question that leaves open: did each staff member confirm their hours, and did a separate reviewer approve them, before those hours became a paycheck.
Set up therapists, front-office staff, and reviewers in Keito in days — WebPT keeps running documentation, scheduling, billing, and outcomes exactly as it does today.
Keito drafts a time entry from the shift a staff member worked, so they confirm hours instead of reconstructing attendance from appointment calendars or productivity exports at payroll time.
A separate reviewer approves payroll status before the period closes, then hands the approved hours to payroll as evidence.
Rehab EMR productivity is not payroll attendance
WebPT is published as rehab therapy software for physical, occupational, and speech-language therapy clinics: clinical documentation with SOAP notes and compliance safeguards, patient scheduling, billing and revenue-cycle options, front-office automation, marketing, outcomes tracking, and practice analytics. Public plan tiers (including Starter, Enhanced, and Ultimate) are presented on WebPT’s pricing pages, with formal quotes obtained through a requested demo rather than a single published dollar price. WebPT’s Productivity Report and Missed Notes Report help clinics see patients seen, notes finalized, and documentation gaps — visit- and note-oriented measures, not a documented employee punch clock with In/Out history for payroll. Keito’s argument is not that clinics need a new EMR, scheduler, or billing platform — WebPT already publishes that stack, and Keito makes no claim to SOAP documentation, patient scheduling, claims, or outcomes. It is that the hours behind a paycheck deserve AI-drafted entries a staff member confirms and a separate reviewer approves, rather than reconstructing attendance from calendars or productivity exports. The boundary is deliberate: Keito has no EMR, scheduling, or billing tools, and it claims no native WebPT integration, automatic import, or synchronisation. WebPT keeps running the clinic; Keito is where staff hours get an independent review before payroll.
Choose WebPT when the clinic needs documentation, scheduling, billing, outcomes, and front-office workflows purpose-built for rehab therapy
Choose Keito when the problem is independently reviewed payroll hours that WebPT’s visit and note productivity tools are not designed to replace
Prove it in one pay period: Keito runs alongside WebPT, reviewing hours without touching charts, schedules, or claims
Workflow fit
Keito keeps WebPT alternative connected to client, project, billable status, approval, and invoice context before the work reaches finance.
Choose WebPT when the clinic needs documentation, scheduling, billing, outcomes, and front-office workflows purpose-built for rehab therapy
Choose Keito when the problem is independently reviewed payroll hours that WebPT’s visit and note productivity tools are not designed to replace
Prove it in one pay period: Keito runs alongside WebPT, reviewing hours without touching charts, schedules, or claims
Keito drafts a time entry from the shift a staff member worked; they confirm and correct it instead of reconstructing attendance from appointment calendars at payroll time.
WebPT’s productivity tools surface caseload and documentation status; Keito’s reviewer settles payroll status for every entry before the period closes.
Reviewers approve staff hours and hand the evidence to payroll for labor-cost review, through exports the team designs and tests itself.
The difference is not just recording time. It is whether the record can support billing, project decisions, and client conversations.
Product shape
A standalone workspace for reviewed, payroll-ready hours and labor-cost evidence.
WebPT publishes rehab therapy EMR and practice management software — documentation, scheduling, billing, front office, marketing, outcomes, and analytics.
How time is captured
AI drafts a shift-specific entry from the time worked; the staff member confirms it, and a separate reviewer approves before it becomes a paycheck.
WebPT schedules patients and therapists and reports productivity from appointments and finalized notes; reviewed product materials do not describe a dedicated employee time clock for payroll punches.
Correction and review
Every reviewed hour carries a reviewer, an approval state, and a reasoned record of any change, tracked from the first draft.
WebPT’s Missed Notes and Productivity reports help clinics chase documentation and caseload gaps; they are not documented as a second-approver payroll attendance workflow.
Review before payroll
A reviewer distinct from the staff member settles payroll status per entry before the period closes.
WebPT keeps the clinical and billing source of truth; payroll-grade attendance review is outside the documented EMR productivity path.
Pricing and adoption
Published flat team pricing and a setup measured in days, run alongside WebPT.
WebPT presents plan tiers online; formal pricing is quote-based through a requested demo, with documentation, scheduling, and billing included in the platform.
Data movement
Team-designed, tested exports and API handoffs moved in deliberate stages.
WebPT’s own reporting and billing workflows belong to its platform; connecting reviewed-hours data to outside payroll tools is not an assumed automatic sync with Keito.
It is software a rehab therapy clinic adopts instead of, or alongside, WebPT, which runs documentation, scheduling, billing, and front-office workflows for physical, occupational, and speech-language therapy. Because WebPT already covers that much of running a clinic, an alternative rarely replaces all of it at once. Keito is the alternative for independently reviewed staff hours: AI-drafted entries a staff member confirms, approved by a separate reviewer before those hours become a paycheck.
WebPT schedules patients and therapists and reports productivity from appointments and finalized notes — for example through its Productivity Report and Missed Notes Report. Reviewed WebPT product and help materials describe those as visit- and documentation-oriented tools, not a dedicated employee time-clock or punch history used as the payroll attendance source of truth.
The gap is payroll attendance review, not clinical documentation. WebPT already owns SOAP notes, scheduling, billing, and outcomes. Keito adds the hours layer: it drafts a time entry from the shift worked, the staff member confirms it, and a separate reviewer settles payroll status before the hours become evidence. WebPT still owns the chart and the claim; Keito owns the independently reviewed hours record.
Choose WebPT when the clinic needs rehab-specific documentation, patient scheduling, billing and revenue-cycle tools, front-office workflows, marketing, and outcomes tracking on one platform. Keito does not reproduce any of it: no SOAP notes, no patient scheduling, no claims, no outcomes. It is the wrong choice if the immediate need is an EMR or practice management suite rather than an independently reviewed record of staff hours.
Each reviewed record keeps the staff member, role, shift, duration, description, payroll status, reviewer, approval state, and pay period, tied to the specific shift worked rather than a visit count or note status. That package backs the payroll run and gives a practice manager a reviewed answer when a staff member’s hours are questioned.
No. Keito claims no native WebPT integration, automatic import, or two-way synchronisation — WebPT’s own documentation, scheduling, billing, and productivity workflows belong to its platform, not Keito’s. Capture in Keito is its own workflow: AI-drafted, typed, timed, and manually entered records that pass review before becoming payroll evidence. A clinic can keep WebPT for the EMR and run Keito alongside it as the independent review layer for staff hours, with any transfer between them designed and tested by the team.
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