Why Flat Pricing Matters for Time Tracking
TL;DR — Per-user pricing penalises growing businesses. Keito uses flat-tier pricing so your bill doesn’t change when you hire. A 50-person team gets the same price as a 10-person team on the same plan.
Most time tracking tools charge per user per month. That sounds reasonable until your team grows from 10 to 50 people and your bill quintuples overnight. We think there’s a better way.
The Problem with Per-User Pricing
Per-user models create a perverse incentive: the more successful your business becomes, the more you pay for the same functionality. Your 50th user gets the exact same features as your first.
Here’s what happens in practice:
| Team Size | Typical Per-User Cost | Annual Bill |
|---|---|---|
| 10 users | $12/user/month | $1,440 |
| 25 users | $12/user/month | $3,600 |
| 50 users | $12/user/month | $7,200 |
| 100 users | $12/user/month | $14,400 |
That’s a 10x increase for the same software. The only thing that changed is your headcount.
The hidden cost — Per-user pricing also discourages companies from giving everyone access. We’ve seen teams where only managers have logins, defeating the purpose of accurate time tracking.
Our Approach
Keito uses flat-tier pricing. You pick a plan based on the features you need, not the headcount you have. Grow your team without worrying about runaway costs.
| Plan | Price | Users | Key Features |
|---|---|---|---|
| Starter | $29/month | Unlimited | Time tracking, basic reports |
| Business | $79/month | Unlimited | + Invoicing, Xero integration, approvals |
| Enterprise | Custom | Unlimited | + SSO, API access, dedicated support |
Every plan includes unlimited users. Always.
What This Means for You
- No surprise bills — Your cost is predictable every month
- Full team adoption — Give everyone a login without budget anxiety
- Better data — When everyone tracks time, your reports actually reflect reality
- Simpler procurement — No need to forecast headcount for your software budget
The Bottom Line
We believe software pricing should be predictable and fair. That’s why we built Keito the way we did. Your time tracking tool should help you grow, not tax you for it.