Harvest and Toggl are both capable time trackers — but teams that bill clients regularly, manage AI agent costs, or want flat-rate pricing tend to find both fall short in the same ways.
Invoice review
Monthly billing
$22.8k
Clients billed
11
Hours reviewed
284h
Cost per seat
$0
Time captured across team
All projects and clients
Billing manager review
Time approved before invoicing
Client invoices prepared
From reviewed billing records
Most teams switch from Harvest or Toggl when per-seat costs outgrow the billing value the tool provides.
Migrate client and project structure to Keito so the tracking workflow is familiar from day one — the same fields, the same billing discipline, without the pricing model that drove the switch.
Run the same approval step you relied on before, with the added assurance that the review covers project context, expenses, and billable status in one place.
Use the same billing data to produce client summaries and invoice backup without paying per seat each time the team or contractor roster changes.
Beyond Harvest vs Toggl
Harvest and Toggl are the two most common starting points for professional services time tracking — and teams evaluating both tend to identify the same friction points before switching. Harvest charges per seat and adds cost every time a contractor or reviewer joins the billing workflow. Toggl Track is better for individuals than for team billing workflows and lacks a strong approval step before invoicing. Both tools treat AI agent costs as invisible overhead. Keito is designed for where both tools fall short: flat-rate pricing that does not penalise team growth, a review and approval step before invoices are sent, and AI agent cost tracking alongside human hours in one billing workspace.
Flat-rate pricing means adding contractors and reviewers to the billing workflow has no per-seat cost
Built-in billing approval step so time is reviewed before invoices are sent — not reconstructed after disputes
Track AI agent costs alongside human billable hours for a complete picture of what delivery costs clients
Workflow fit
Keito keeps harvest vs toggl connected to client, project, billable status, approval, and invoice context before the work reaches finance.
Flat-rate pricing means adding contractors and reviewers to the billing workflow has no per-seat cost
Built-in billing approval step so time is reviewed before invoices are sent — not reconstructed after disputes
Track AI agent costs alongside human billable hours for a complete picture of what delivery costs clients
Keito is built around the same time capture, review, and invoice summary cycle used by the leading billing-focused time trackers — without the per-seat pricing model.
Add contractors, reviewers, and finance users to the billing workflow without checking whether each addition will increase the monthly tool spend.
Track AI agent costs by client and project alongside your team's billable hours so the full delivery effort is visible in one billing workspace.
The difference is not just recording time. It is whether the record can support billing, project decisions, and client conversations.
Pricing model
Flat-rate team plans from $49/month — no per-seat escalation when contractors, reviewers, or finance users join the billing workflow.
Harvest charges per seat for every active user. Toggl Track pricing scales with users. Both create cost conversations every time the team changes.
Billing approval
Built-in review and approval workflow before time entries become invoice evidence — managers catch errors before clients see them.
Harvest includes basic invoice tools but no dedicated pre-invoice approval workflow. Toggl lacks a billing-focused review step.
AI agent cost tracking
Track AI agent costs (tokens, subscriptions, compute) by client and project alongside human billable hours in one billing workspace.
Neither Harvest nor Toggl tracks AI agent costs. Teams using AI tools for client delivery have no billing record for those costs.
Harvest is an invoicing-focused time tracker with built-in invoice creation, expense tracking, and project budgets. Toggl Track is a cleaner, more individual-focused timer with strong reporting and integrations. Teams that need to bill clients tend to start with Harvest; teams that want simplicity and fast logging often prefer Toggl. Both charge per seat and lack a billing approval workflow and AI cost tracking.
Harvest is more billing-focused than Toggl — it includes invoicing, expense tracking, and project budgets. However, Harvest charges per seat and lacks a pre-invoice approval workflow. For teams whose main friction is per-seat pricing, billing approval, or AI agent cost tracking, Keito addresses what both tools miss.
Teams typically switch from Harvest to Toggl when the per-seat cost grows faster than the billing value. Teams switch from Toggl to Harvest when they need invoicing features. Teams that switch from both to Keito usually want flat-rate pricing, a billing approval workflow, or AI cost tracking that neither tool provides.
If your main needs are flat-rate pricing (no per-seat escalation), a billing approval step before invoices are sent, and the ability to track AI agent costs alongside human billable hours, Keito is the alternative designed for those gaps. It combines the billing workflow discipline of Harvest with the simplicity of Toggl and adds AI cost tracking and flat pricing.
Solo is built for one human owner and unlimited AI agents. Pro adds human teammates. Business adds integrations, exports, and online invoice payments.
One human owner
For independent consultants, freelancers, and small studios running work with AI agents.
Team collaboration
For teams that need shared workspaces, approvals, and team-level project visibility.
Advanced operations
For organizations that need integrations, exports, online payments, and stronger controls.
AI agents do not count as human seats on any plan.
Solo, Pro, and Business can use API keys for agent workflows.
Stripe payments, exports, Xero, and QuickBooks are on Business.
Start with Solo, add people on Pro when you need reviewers or collaborators, and see how Keito turns tracked effort into clearer reports.