Keito turns client and project time records into utilization data: see billable ratios by person and project before billing closes and margin expectations are set.
Utilization review
Billable utilization
76%
Active work
24
Reviewed
91%
Ready to bill
$18.4k
Time captured with context
utilization rate
Billing review complete
Client and project checked
Invoice evidence ready
Approved summary prepared
utilization rate needs more than a timer. The billing record has to keep client, project, approval, and invoice context together before the work reaches finance.
Record billable time by client, project, task, and person so the billing source of truth is created during delivery, not reconstructed at month end.
Approve entries, expenses, and budget movement in one place so managers can catch missing context before finance creates the invoice.
Use the same tracked data for invoices, client summaries, margin reviews, and internal capacity conversations.
Utilization visibility
Utilization rate is one of the most important metrics in professional services — it tells you how much of your team capacity is actually converting to client revenue. But utilization data is only useful when it reflects real delivery records, not estimates or attendance. Keito builds utilization data directly from the time records used for client billing: as delivery teams log hours against clients and projects, the aggregate becomes a utilization picture by person, team, and project. Engagement managers can see billable ratios before the billing period closes, identify low utilization early enough to address it, and use the same reviewed records for both client invoicing and internal performance conversations.
Calculate billable utilization rate from reviewed client and project time records
See utilization by person, project, and billing period without a separate analytics tool
Use the same records for client billing and internal utilization reporting
Workflow fit
Keito keeps utilization rate connected to client, project, billable status, approval, and invoice context before the work reaches finance.
Calculate billable utilization rate from reviewed client and project time records
See utilization by person, project, and billing period without a separate analytics tool
Use the same records for client billing and internal utilization reporting
Keito keeps time, expenses, approvals, and client context together so the invoice is backed by the same record your team used to deliver the work.
Invite the people who capture, review, and explain client work without turning each new contractor or reviewer into another per-seat charge.
Spot budget drift, missed entries, and low-margin work before the month closes and the client conversation becomes harder.
The difference is not just recording time. It is whether the record can support billing, project decisions, and client conversations.
Utilization data from billing records
Keito keeps utilization rate tied to clients, projects, billable status, approvals, and billing summaries in one workspace.
Typical setups capture time in one tool and rebuild the billing explanation later from exports, comments, or spreadsheet cleanup.
Review before invoicing
Managers review entries before they become invoice evidence, so missing context is fixed internally rather than during a client dispute.
Raw timer exports usually reach finance before delivery leads have confirmed whether the work is billable, complete, or client-ready.
Predictable team pricing
Flat-rate plans let delivery staff, reviewers, contractors, and finance users participate without per-seat pricing friction.
Per-seat time trackers make teams choose between clean billing participation and controlling tool spend.
Use a workspace where time is captured against the right client and project, reviewed before invoicing, and exported as billing evidence. Keito is built around that workflow, so utilization rate is not separated from the approval and invoice context it needs.
Yes. Keito tracks work by client, project, person, billable status, and review state, then turns approved records into client-ready summaries. That makes it useful when utilization rate needs to support billing, profitability, and client reporting rather than just attendance.
A generic timer records duration. Keito records billable context: who did the work, which client and project it belongs to, whether it has been reviewed, and how it should appear in billing evidence.
Solo is built for one human owner and unlimited AI agents. Pro adds human teammates. Business adds integrations, exports, and online invoice payments.
One human owner
For independent consultants, freelancers, and small studios running work with AI agents.
Team collaboration
For teams that need shared workspaces, approvals, and team-level project visibility.
Advanced operations
For organizations that need integrations, exports, online payments, and stronger controls.
AI agents do not count as human seats on any plan.
Solo, Pro, and Business can use API keys for agent workflows.
Stripe payments, exports, Xero, and QuickBooks are on Business.
Start with Solo, add people on Pro when you need reviewers or collaborators, and see how Keito turns tracked effort into clearer reports.