Keito turns staff time records into utilization data by person: see billable ratios, non-billable work, and utilization gaps per employee before the billing period closes.
Utilization gap
Staff utilization
71%
Active work
24
Reviewed
91%
Ready to bill
$18.4k
Time captured with context
employee utilization rate
Billing review complete
Client and project checked
Invoice evidence ready
Approved summary prepared
employee utilization rate needs more than a timer. The billing record has to keep client, project, approval, and invoice context together before the work reaches finance.
Record billable time by client, project, task, and person so the billing source of truth is created during delivery, not reconstructed at month end.
Approve entries, expenses, and budget movement in one place so managers can catch missing context before finance creates the invoice.
Use the same tracked data for invoices, client summaries, margin reviews, and internal capacity conversations.
Per-person utilization
Employee utilization rate measures how effectively each team member's available time is converting to billable work. When this data comes from billing records rather than estimates, it is more accurate and more useful — managers can see whether utilization gaps are due to non-billable time, missing time entries, or genuinely unbooked capacity. Keito tracks time by person against client and project so utilization data is built from the same records used for billing: each delivery team member's hours are visible at the person level, billable and non-billable ratios are clear, and the approval step ensures the data reflects reviewed, defensible records rather than raw timer output.
Track billable hours per employee from client and project time records
See employee utilization ratios by billing period without separate HR or resource tools
Identify utilization gaps by person before billing closes and revenue targets are set
Workflow fit
Keito keeps employee utilization rate connected to client, project, billable status, approval, and invoice context before the work reaches finance.
Track billable hours per employee from client and project time records
See employee utilization ratios by billing period without separate HR or resource tools
Identify utilization gaps by person before billing closes and revenue targets are set
Keito keeps time, expenses, approvals, and client context together so the invoice is backed by the same record your team used to deliver the work.
Invite the people who capture, review, and explain client work without turning each new contractor or reviewer into another per-seat charge.
Spot budget drift, missed entries, and low-margin work before the month closes and the client conversation becomes harder.
The difference is not just recording time. It is whether the record can support billing, project decisions, and client conversations.
Employee-level utilization from billing data
Keito keeps employee utilization rate tied to clients, projects, billable status, approvals, and billing summaries in one workspace.
Typical setups capture time in one tool and rebuild the billing explanation later from exports, comments, or spreadsheet cleanup.
Review before invoicing
Managers review entries before they become invoice evidence, so missing context is fixed internally rather than during a client dispute.
Raw timer exports usually reach finance before delivery leads have confirmed whether the work is billable, complete, or client-ready.
Predictable team pricing
Flat-rate plans let delivery staff, reviewers, contractors, and finance users participate without per-seat pricing friction.
Per-seat time trackers make teams choose between clean billing participation and controlling tool spend.
The best way to manage employee utilization rate is to capture work at source, attach it to the right client and project, review it before invoicing, and use the reviewed record as billing evidence. Keito is built around that workflow so time, approvals, and invoice context stay connected.
Yes. Keito helps with employee utilization rate by tracking work by client, project, task, person, billable status, and review state, then turning approved records into client-ready summaries. That makes the data useful for billing, profitability, and client reporting rather than just attendance.
Keito is different because it treats time as billing evidence, not just duration. A generic timer records how long something took; Keito records who did the work, where it belongs, whether it was reviewed, and how it should appear in client billing context.
Turn employee utilization rate into invoice-ready evidence by reviewing every entry for client, project, billable status, approval state, and billing notes before finance creates the invoice. Keito keeps those checks in the same workflow so the client summary is backed by reviewed work, not a late spreadsheet cleanup.
A client-ready employee utilization rate report should include the client, project, task, contributor, billable status, approval state, and a concise explanation of the work completed. Keito keeps those details connected so reports can answer client questions without exposing internal delivery noise.
Solo includes 1 licensed user, unlimited AI agents, Mac desktop and iOS apps, Stripe payments, and standard CSV and Excel exports. Pro adds your team. Business adds integrations, planning, advanced reporting, and stronger controls.
1 licensed user
For independent consultants, freelancers, and small studios running work with AI agents.
Team collaboration
For teams that need shared workspaces, approvals, and team-level project visibility.
Advanced operations
For organizations that need integrations, planning, advanced reporting, and stronger controls.
AI agents do not require licenses on any plan.
Solo, Pro, and Business can use API keys for agent workflows.
Solo, Pro, and Business include standard CSV and Excel data export.
Start with Solo, add people on Pro when you need reviewers or collaborators, and see how Keito turns tracked effort into clearer reports.