Keito helps professional services teams apply the utilization rate formula to actual billing records: tracked hours by client and project give you real inputs for utilization calculations rather than estimated availability.
Utilization calc
Utilization rate
74%
Active work
24
Reviewed
91%
Ready to bill
$18.4k
Time captured with context
utilization rate formula
Billing review complete
Client and project checked
Invoice evidence ready
Approved summary prepared
utilization rate formula needs more than a timer. The billing record has to keep client, project, approval, and invoice context together before the work reaches finance.
Record billable time by client, project, task, and person so the billing source of truth is created during delivery, not reconstructed at month end.
Approve entries, expenses, and budget movement in one place so managers can catch missing context before finance creates the invoice.
Use the same tracked data for invoices, client summaries, margin reviews, and internal capacity conversations.
Utilization formula inputs
The utilization rate formula is straightforward: billable hours divided by available hours. The hard part is getting accurate inputs. Available hours are easy to determine. Billable hours are only accurate when they are captured in real time, tied to clients and projects, and reviewed before the billing period closes. Keito provides the time record that makes utilization calculations reliable: delivery teams log hours against client work as it happens, managers review the billing record at the end of each period, and the same reviewed data feeds both client invoices and utilization analysis. When teams improve their utilization rate, the first step is usually making the billable hour record more complete and accurate — which is exactly what Keito is designed to support.
Track the billable hours that feed the utilization rate formula by client and project
Review billable and non-billable time ratios at the end of each billing period
Improve utilization rates by closing gaps in billing coverage before periods close
Workflow fit
Keito keeps utilization rate formula connected to client, project, billable status, approval, and invoice context before the work reaches finance.
Track the billable hours that feed the utilization rate formula by client and project
Review billable and non-billable time ratios at the end of each billing period
Improve utilization rates by closing gaps in billing coverage before periods close
Keito keeps time, expenses, approvals, and client context together so the invoice is backed by the same record your team used to deliver the work.
Invite the people who capture, review, and explain client work without turning each new contractor or reviewer into another per-seat charge.
Spot budget drift, missed entries, and low-margin work before the month closes and the client conversation becomes harder.
The difference is not just recording time. It is whether the record can support billing, project decisions, and client conversations.
Accurate utilization formula inputs
Keito keeps utilization rate formula tied to clients, projects, billable status, approvals, and billing summaries in one workspace.
Typical setups capture time in one tool and rebuild the billing explanation later from exports, comments, or spreadsheet cleanup.
Review before invoicing
Managers review entries before they become invoice evidence, so missing context is fixed internally rather than during a client dispute.
Raw timer exports usually reach finance before delivery leads have confirmed whether the work is billable, complete, or client-ready.
Predictable team pricing
Flat-rate plans let delivery staff, reviewers, contractors, and finance users participate without per-seat pricing friction.
Per-seat time trackers make teams choose between clean billing participation and controlling tool spend.
Use a workspace where time is captured against the right client and project, reviewed before invoicing, and exported as billing evidence. Keito is built around that workflow, so utilization rate formula is not separated from the approval and invoice context it needs.
Yes. Keito tracks work by client, project, person, billable status, and review state, then turns approved records into client-ready summaries. That makes it useful when utilization rate formula needs to support billing, profitability, and client reporting rather than just attendance.
A generic timer records duration. Keito records billable context: who did the work, which client and project it belongs to, whether it has been reviewed, and how it should appear in billing evidence.
Solo is built for one human owner and unlimited AI agents. Pro adds human teammates. Business adds integrations, exports, and online invoice payments.
One human owner
For independent consultants, freelancers, and small studios running work with AI agents.
Team collaboration
For teams that need shared workspaces, approvals, and team-level project visibility.
Advanced operations
For organizations that need integrations, exports, online payments, and stronger controls.
AI agents do not count as human seats on any plan.
Solo, Pro, and Business can use API keys for agent workflows.
Stripe payments, exports, Xero, and QuickBooks are on Business.
Start with Solo, add people on Pro when you need reviewers or collaborators, and see how Keito turns tracked effort into clearer reports.