Recruitment runs on time spent sourcing, screening, and managing searches. Keito turns that effort into a reviewed billable record — by client and role — so retained and project recruitment work is billed accurately.
Placement review
Search billing
$23.1k
Active work
24
Reviewed
91%
Ready to bill
$18.4k
Time captured with context
recruiter time tracking
Billing review complete
Client and project checked
Invoice evidence ready
Approved summary prepared
recruiter time tracking needs more than a timer. The billing record has to keep client, project, approval, and invoice context together before the work reaches finance.
Record time by client, project, and team member role so billing reports reflect actual team composition without needing a separate tracking system per person.
Give project leads a combined view of who worked on what, what is billable, and whether the team effort matches the client story before invoice prep starts.
Produce summaries that explain team effort by deliverable, milestone, or service area so clients understand what they are paying for.
Recruitment billing
Recruitment agencies sell time and outcomes, but most only measure the outcomes. A retained search engagement or an embedded talent project involves dozens of hours of sourcing, screening calls, candidate management, client calibration meetings, and offer negotiation — work that should be visible whether the engagement is billed on a retainer, a project fee, or hourly. When a search runs long or a client expands the brief mid-engagement, the agency needs an accurate record of recruiter time to justify a scope conversation or an overage. Without that record, agencies absorb the extra hours or have an awkward, evidence-free negotiation. Keito gives recruitment teams a place to attribute recruiter time to client, role, and search stage as the work happens. Sourcing, screening, and client-management hours are logged against the right engagement, team leads review entries before they inform a client invoice or a scope discussion, and finance receives billing summaries that explain recruitment effort in client terms. For retained and project work this turns recruiter time into defensible billing evidence; for agencies experimenting with hourly or embedded models it provides the accurate hour record those models depend on.
Track recruiter sourcing, screening, and client time by engagement and role
Review billable hours before retainer overage or scope conversations
Produce billing summaries that justify recruitment effort to clients
Workflow fit
Keito keeps recruiter time tracking connected to client, project, billable status, approval, and invoice context before the work reaches finance.
Track recruiter sourcing, screening, and client time by engagement and role
Review billable hours before retainer overage or scope conversations
Produce billing summaries that justify recruitment effort to clients
Keito flat pricing means project leads can add contractors, specialists, and reviewers without facing a billing escalation each time the delivery team changes composition.
Keito is designed for teams who move fast. It captures the minimum needed for billing accuracy: client, project, task, and billable status, without turning every entry into a form.
Project leads can see all team contributions to a client engagement, not just their own entries, so the billing review is a single step rather than an aggregation exercise.
The difference is not just recording time. It is whether the record can support billing, project decisions, and client conversations.
Placement outcome vs recruiter effort
Keito keeps recruiter time tracking tied to clients, projects, billable status, approvals, and billing summaries in one workspace.
Typical setups capture time in one tool and rebuild the billing explanation later from exports, comments, or spreadsheet cleanup.
Review before invoicing
Managers review entries before they become invoice evidence, so missing context is fixed internally rather than during a client dispute.
Raw timer exports usually reach finance before delivery leads have confirmed whether the work is billable, complete, or client-ready.
Predictable team pricing
Flat-rate plans let delivery staff, reviewers, contractors, and finance users participate without per-seat pricing friction.
Per-seat time trackers make teams choose between clean billing participation and controlling tool spend.
The best way to manage recruiter time tracking is to capture work at source, attach it to the right client and project, review it before invoicing, and use the reviewed record as billing evidence. Keito is built around that workflow so time, approvals, and invoice context stay connected.
Yes. Keito helps with recruiter time tracking by tracking work by client, project, task, person, billable status, and review state, then turning approved records into client-ready summaries. That makes the data useful for billing, profitability, and client reporting rather than just attendance.
Keito is different because it treats time as billing evidence, not just duration. A generic timer records how long something took; Keito records who did the work, where it belongs, whether it was reviewed, and how it should appear in client billing context.
A project lead or delivery manager should review recruiter time tracking before invoicing because they can confirm whether the work is billable, complete, and explained in client language. Keito gives reviewers a shared workspace for checking team entries before the billing record leaves the delivery team.
A client-ready recruiter time tracking report should include the client, project, task, contributor, billable status, approval state, and a concise explanation of the work completed. Keito keeps those details connected so reports can answer client questions without exposing internal delivery noise.
Solo includes 1 licensed user, unlimited AI agents, Mac desktop and iOS apps, Stripe payments, and standard CSV and Excel exports. Pro adds your team. Business adds integrations, planning, advanced reporting, and stronger controls.
1 licensed user
For independent consultants, freelancers, and small studios running work with AI agents.
Team collaboration
For teams that need shared workspaces, approvals, and team-level project visibility.
Advanced operations
For organizations that need integrations, planning, advanced reporting, and stronger controls.
AI agents do not require licenses on any plan.
Solo, Pro, and Business can use API keys for agent workflows.
Solo, Pro, and Business include standard CSV and Excel data export.
Start with Solo, add people on Pro when you need reviewers or collaborators, and see how Keito turns tracked effort into clearer reports.