Keito divides realized revenue by the hours actually worked so you can see the rate each client and project truly returns — after write-offs, non-billable work, and scope drift.
Rate review
Effective rate
$182/h
Active work
24
Reviewed
91%
Ready to bill
$18.4k
Time captured with context
effective billing rate
Billing review complete
Client and project checked
Invoice evidence ready
Approved summary prepared
effective billing rate needs more than a timer. The billing record has to keep client, project, approval, and invoice context together before the work reaches finance.
Record billable time by client, project, task, and person so the billing source of truth is created during delivery, not reconstructed at month end.
Approve entries, expenses, and budget movement in one place so managers can catch missing context before finance creates the invoice.
Use the same tracked data for invoices, client summaries, margin reviews, and internal capacity conversations.
Effective rate clarity
A firm can quote $250 an hour and still earn far less once non-billable work, write-offs, discounts, and scope creep are accounted for. The effective billing rate — realized revenue divided by every hour actually worked on an engagement — is the number that tells you whether a client is genuinely profitable. The problem is that most firms cannot calculate it without manually stitching together a timesheet, an invoice, and a margin assumption. Keito builds the effective rate directly from delivery records: every hour worked is captured with client and project context, billable status and write-offs are tracked during review, and realized revenue is tied back to the same records. The result is an effective rate per client and project that updates as work happens, so you can see which engagements quietly fall below your target rate, which fixed-fee projects have eroded into low-rate work, and where to renegotiate before the next renewal rather than after another loss-making quarter.
Calculate effective billing rate (realized revenue divided by total hours) from reviewed records
Compare quoted rate against effective rate by client, project, and engagement type
Identify fixed-fee and discounted work that has slipped below your target rate
Workflow fit
Keito keeps effective billing rate connected to client, project, billable status, approval, and invoice context before the work reaches finance.
Calculate effective billing rate (realized revenue divided by total hours) from reviewed records
Compare quoted rate against effective rate by client, project, and engagement type
Identify fixed-fee and discounted work that has slipped below your target rate
Keito keeps time, expenses, approvals, and client context together so the invoice is backed by the same record your team used to deliver the work.
Invite the people who capture, review, and explain client work without turning each new contractor or reviewer into another per-seat charge.
Spot budget drift, missed entries, and low-margin work before the month closes and the client conversation becomes harder.
The difference is not just recording time. It is whether the record can support billing, project decisions, and client conversations.
Effective rate from realized revenue
Keito keeps effective billing rate tied to clients, projects, billable status, approvals, and billing summaries in one workspace.
Typical setups capture time in one tool and rebuild the billing explanation later from exports, comments, or spreadsheet cleanup.
Review before invoicing
Managers review entries before they become invoice evidence, so missing context is fixed internally rather than during a client dispute.
Raw timer exports usually reach finance before delivery leads have confirmed whether the work is billable, complete, or client-ready.
Predictable team pricing
Flat-rate plans let delivery staff, reviewers, contractors, and finance users participate without per-seat pricing friction.
Per-seat time trackers make teams choose between clean billing participation and controlling tool spend.
The best way to manage effective billing rate is to capture work at source, attach it to the right client and project, review it before invoicing, and use the reviewed record as billing evidence. Keito is built around that workflow so time, approvals, and invoice context stay connected.
Yes. Keito helps with effective billing rate by tracking work by client, project, task, person, billable status, and review state, then turning approved records into client-ready summaries. That makes the data useful for billing, profitability, and client reporting rather than just attendance.
Keito is different because it treats time as billing evidence, not just duration. A generic timer records how long something took; Keito records who did the work, where it belongs, whether it was reviewed, and how it should appear in client billing context.
Turn effective billing rate into invoice-ready evidence by reviewing every entry for client, project, billable status, approval state, and billing notes before finance creates the invoice. Keito keeps those checks in the same workflow so the client summary is backed by reviewed work, not a late spreadsheet cleanup.
A client-ready effective billing rate report should include the client, project, task, contributor, billable status, approval state, and a concise explanation of the work completed. Keito keeps those details connected so reports can answer client questions without exposing internal delivery noise.
Solo includes 1 licensed user, unlimited AI agents, Mac desktop and iOS apps, Stripe payments, and standard CSV and Excel exports. Pro adds your team. Business adds integrations, planning, advanced reporting, and stronger controls.
1 licensed user
For independent consultants, freelancers, and small studios running work with AI agents.
Team collaboration
For teams that need shared workspaces, approvals, and team-level project visibility.
Advanced operations
For organizations that need integrations, planning, advanced reporting, and stronger controls.
AI agents do not require licenses on any plan.
Solo, Pro, and Business can use API keys for agent workflows.
Solo, Pro, and Business include standard CSV and Excel data export.
Start with Solo, add people on Pro when you need reviewers or collaborators, and see how Keito turns tracked effort into clearer reports.