A write-off is work you delivered but chose not to bill — sometimes justified, often pure leakage. Keito captures hours by client, project, and billable status, reviews them, and makes write-offs visible so you can tell deliberate goodwill from revenue quietly slipping away.
Leakage review
Written off this period
$7.8k
Active work
24
Reviewed
91%
Ready to bill
$18.4k
Time captured with context
write-off tracking
Billing review complete
Client and project checked
Invoice evidence ready
Approved summary prepared
write-off tracking needs more than a timer. The billing record has to keep client, project, approval, and invoice context together before the work reaches finance.
Record billable time by client, project, task, and person so the billing source of truth is created during delivery, not reconstructed at month end.
Approve entries, expenses, and budget movement in one place so managers can catch missing context before finance creates the invoice.
Use the same tracked data for invoices, client summaries, margin reviews, and internal capacity conversations.
Make leakage visible
Every services firm writes off some time — a junior took too long, a fixed-fee project ran over, a client relationship was worth protecting. A deliberate write-off is a business decision. The problem is the silent kind: hours that were genuinely billable but never got invoiced because the entry was logged late, missed a billing cutoff, lacked the context finance needed, or simply got rounded away. Those write-offs do not show up as a line item anywhere; they just quietly shrink the firm margin, and because nobody measures them, nobody fixes the pattern that causes them. Keito brings write-offs into the light. Time is captured against the right client, project, and task with billable status set at entry, a manager reviews entries before invoicing, and the gap between what was billable and what was actually billed becomes a number you can see by client and project. Deliberate write-offs are recorded as decisions; accidental ones are caught before the billing run while there is still time to invoice them. Over a few cycles, a firm can see which clients, project types, and people drive the most leakage and address the root cause rather than absorbing it.
Surface the gap between billable and billed time by client and project
Separate deliberate write-offs from accidental revenue leakage
Catch write-offs before the billing run while they can still be invoiced
Workflow fit
Keito keeps write-off tracking connected to client, project, billable status, approval, and invoice context before the work reaches finance.
Surface the gap between billable and billed time by client and project
Separate deliberate write-offs from accidental revenue leakage
Catch write-offs before the billing run while they can still be invoiced
Keito keeps time, expenses, approvals, and client context together so the invoice is backed by the same record your team used to deliver the work.
Invite the people who capture, review, and explain client work without turning each new contractor or reviewer into another per-seat charge.
Spot budget drift, missed entries, and low-margin work before the month closes and the client conversation becomes harder.
The difference is not just recording time. It is whether the record can support billing, project decisions, and client conversations.
Invisible leakage vs measured, avoidable write-offs
Keito keeps write-off tracking tied to clients, projects, billable status, approvals, and billing summaries in one workspace.
Typical setups capture time in one tool and rebuild the billing explanation later from exports, comments, or spreadsheet cleanup.
Review before invoicing
Managers review entries before they become invoice evidence, so missing context is fixed internally rather than during a client dispute.
Raw timer exports usually reach finance before delivery leads have confirmed whether the work is billable, complete, or client-ready.
Predictable team pricing
Flat-rate plans let delivery staff, reviewers, contractors, and finance users participate without per-seat pricing friction.
Per-seat time trackers make teams choose between clean billing participation and controlling tool spend.
The best way to manage write-off tracking is to capture work at source, attach it to the right client and project, review it before invoicing, and use the reviewed record as billing evidence. Keito is built around that workflow so time, approvals, and invoice context stay connected.
Yes. Keito helps with write-off tracking by tracking work by client, project, task, person, billable status, and review state, then turning approved records into client-ready summaries. That makes the data useful for billing, profitability, and client reporting rather than just attendance.
Keito is different because it treats time as billing evidence, not just duration. A generic timer records how long something took; Keito records who did the work, where it belongs, whether it was reviewed, and how it should appear in client billing context.
Turn write-off tracking into invoice-ready evidence by reviewing every entry for client, project, billable status, approval state, and billing notes before finance creates the invoice. Keito keeps those checks in the same workflow so the client summary is backed by reviewed work, not a late spreadsheet cleanup.
A client-ready write-off tracking report should include the client, project, task, contributor, billable status, approval state, and a concise explanation of the work completed. Keito keeps those details connected so reports can answer client questions without exposing internal delivery noise.
Solo includes 1 licensed user, unlimited AI agents, Mac desktop and iOS apps, Stripe payments, and standard CSV and Excel exports. Pro adds your team. Business adds integrations, planning, advanced reporting, and stronger controls.
1 licensed user
For independent consultants, freelancers, and small studios running work with AI agents.
Team collaboration
For teams that need shared workspaces, approvals, and team-level project visibility.
Advanced operations
For organizations that need integrations, planning, advanced reporting, and stronger controls.
AI agents do not require licenses on any plan.
Solo, Pro, and Business can use API keys for agent workflows.
Solo, Pro, and Business include standard CSV and Excel data export.
Start with Solo, add people on Pro when you need reviewers or collaborators, and see how Keito turns tracked effort into clearer reports.