WIP is the gap between work delivered and work invoiced — and in most services firms it is only visible at month end, after the leakage has happened. Keito tracks work in progress as it accrues: billable hours by client and project, reviewed before invoicing, ready to convert into a clean invoice.
Aged review
Unbilled WIP
$41.3k
Active work
24
Reviewed
91%
Ready to bill
$18.4k
Time captured with context
work in progress tracking
Billing review complete
Client and project checked
Invoice evidence ready
Approved summary prepared
work in progress tracking needs more than a timer. The billing record has to keep client, project, approval, and invoice context together before the work reaches finance.
Record billable time by client, project, task, and person so the billing source of truth is created during delivery, not reconstructed at month end.
Approve entries, expenses, and budget movement in one place so managers can catch missing context before finance creates the invoice.
Use the same tracked data for invoices, client summaries, margin reviews, and internal capacity conversations.
WIP and unbilled time
Work in progress — time and effort delivered but not yet invoiced — is one of the easiest places for a services firm to lose money. If WIP only becomes visible when finance assembles the month-end invoice run, hours have already aged, context has faded, and some of it gets written off because no one can defend it anymore. Keito makes WIP a live number. As billable time is captured against each client and project, you can see what is delivered-but-unbilled, how old it is, and whether it has been reviewed. Managers approve entries before they become invoice evidence, so nothing reaches a client unchecked and nothing quietly drops off. Turning approved WIP into an invoice is then a clean step rather than an end-of-month reconstruction, and aged unbilled work surfaces while you can still bill it.
See delivered-but-unbilled work in progress live, not just at month end
Track how WIP ages by client and project so nothing slips into write-off
Review and approve WIP before it converts to invoice evidence
Workflow fit
Keito keeps work in progress tracking connected to client, project, billable status, approval, and invoice context before the work reaches finance.
See delivered-but-unbilled work in progress live, not just at month end
Track how WIP ages by client and project so nothing slips into write-off
Review and approve WIP before it converts to invoice evidence
Keito keeps time, expenses, approvals, and client context together so the invoice is backed by the same record your team used to deliver the work.
Invite the people who capture, review, and explain client work without turning each new contractor or reviewer into another per-seat charge.
Spot budget drift, missed entries, and low-margin work before the month closes and the client conversation becomes harder.
The difference is not just recording time. It is whether the record can support billing, project decisions, and client conversations.
Month-end WIP surprise vs live reviewed record
Keito keeps work in progress tracking tied to clients, projects, billable status, approvals, and billing summaries in one workspace.
Typical setups capture time in one tool and rebuild the billing explanation later from exports, comments, or spreadsheet cleanup.
Review before invoicing
Managers review entries before they become invoice evidence, so missing context is fixed internally rather than during a client dispute.
Raw timer exports usually reach finance before delivery leads have confirmed whether the work is billable, complete, or client-ready.
Predictable team pricing
Flat-rate plans let delivery staff, reviewers, contractors, and finance users participate without per-seat pricing friction.
Per-seat time trackers make teams choose between clean billing participation and controlling tool spend.
The best way to manage work in progress tracking is to capture work at source, attach it to the right client and project, review it before invoicing, and use the reviewed record as billing evidence. Keito is built around that workflow so time, approvals, and invoice context stay connected.
Yes. Keito helps with work in progress tracking by tracking work by client, project, task, person, billable status, and review state, then turning approved records into client-ready summaries. That makes the data useful for billing, profitability, and client reporting rather than just attendance.
Keito is different because it treats time as billing evidence, not just duration. A generic timer records how long something took; Keito records who did the work, where it belongs, whether it was reviewed, and how it should appear in client billing context.
Turn work in progress tracking into invoice-ready evidence by reviewing every entry for client, project, billable status, approval state, and billing notes before finance creates the invoice. Keito keeps those checks in the same workflow so the client summary is backed by reviewed work, not a late spreadsheet cleanup.
A client-ready work in progress tracking report should include the client, project, task, contributor, billable status, approval state, and a concise explanation of the work completed. Keito keeps those details connected so reports can answer client questions without exposing internal delivery noise.
Solo includes 1 licensed user, unlimited AI agents, Mac desktop and iOS apps, Stripe payments, and standard CSV and Excel exports. Pro adds your team. Business adds integrations, planning, advanced reporting, and stronger controls.
1 licensed user
For independent consultants, freelancers, and small studios running work with AI agents.
Team collaboration
For teams that need shared workspaces, approvals, and team-level project visibility.
Advanced operations
For organizations that need integrations, planning, advanced reporting, and stronger controls.
AI agents do not require licenses on any plan.
Solo, Pro, and Business can use API keys for agent workflows.
Solo, Pro, and Business include standard CSV and Excel data export.
Start with Solo, add people on Pro when you need reviewers or collaborators, and see how Keito turns tracked effort into clearer reports.