Todoist organizes the personal task list. Keito organizes the billing evidence behind it — by client, project, and approval status — so the work that gets done also gets billed cleanly.
Pre-invoice review
Task billing
$9.8k
Active work
24
Reviewed
91%
Ready to bill
$18.4k
Time captured with context
todoist time tracking
Billing review complete
Client and project checked
Invoice evidence ready
Approved summary prepared
todoist time tracking needs more than a timer. The billing record has to keep client, project, approval, and invoice context together before the work reaches finance.
Group work by client, project, issue, branch, or repository reference so time reports explain what changed, not just who was online.
Use approvals and project summaries to catch unassigned work, non-billable research, and time that needs a clearer client note.
Export clean summaries that connect delivery activity to project budgets, retainers, and invoices without exposing internal noise.
Todoist task billing
Todoist is one of the most popular personal task managers for independent professionals, freelancers, and small consultancies — projects, sub-tasks, labels, and due dates make daily execution clean and fast. The same workflow leaves a gap when client billing arrives: Todoist tracks completion, not billable hours, and there is no shared layer for client and project context that finance or a client can reference. Reconstructing the week from completed Todoist tasks usually means scrolling through history, guessing at durations, and hoping the right tasks were checked off. Keito fills that gap without replacing Todoist. Independent professionals continue using Todoist for daily task execution, but log hours against client and project in Keito as work happens. Approval queues catch missing context before invoicing, and finance — or the freelancer wearing the finance hat — works from a structured billing record instead of a list of completed checkboxes.
Use Todoist for daily task execution; use Keito for billing evidence
Capture hours by client and project, not just completion
Produce structured billing records that move beyond a checklist
Workflow fit
Keito keeps todoist time tracking connected to client, project, billable status, approval, and invoice context before the work reaches finance.
Use Todoist for daily task execution; use Keito for billing evidence
Capture hours by client and project, not just completion
Produce structured billing records that move beyond a checklist
Keito is designed for technical teams that need billing records to reflect real delivery work without pushing every developer into finance tooling. The Keito CLI, GitHub Action, and Agent Skill log time from the terminal, CI jobs, pull requests, and AI coding sessions directly.
Managers can separate billable implementation, non-billable discovery, support, and internal work before reports leave the team.
Use tracked engineering work for invoice backup, project profitability, and retainer reviews without stitching together several spreadsheets.
The difference is not just recording time. It is whether the record can support billing, project decisions, and client conversations.
Task list vs billing record
Keito keeps todoist time tracking tied to clients, projects, billable status, approvals, and billing summaries in one workspace.
Typical setups capture time in one tool and rebuild the billing explanation later from exports, comments, or spreadsheet cleanup.
Review before invoicing
Managers review entries before they become invoice evidence, so missing context is fixed internally rather than during a client dispute.
Raw timer exports usually reach finance before delivery leads have confirmed whether the work is billable, complete, or client-ready.
Predictable team pricing
Flat-rate plans let delivery staff, reviewers, contractors, and finance users participate without per-seat pricing friction.
Per-seat time trackers make teams choose between clean billing participation and controlling tool spend.
Use a workspace where time is captured against the right client and project, reviewed before invoicing, and exported as billing evidence. Keito is built around that workflow, so todoist time tracking is not separated from the approval and invoice context it needs.
Yes. Keito tracks work by client, project, person, billable status, and review state, then turns approved records into client-ready summaries. That makes it useful when todoist time tracking needs to support billing, profitability, and client reporting rather than just attendance.
A generic timer records duration. Keito records billable context: who did the work, which client and project it belongs to, whether it has been reviewed, and how it should appear in billing evidence.
Solo is built for one human owner and unlimited AI agents. Pro adds human teammates. Business adds integrations, exports, and online invoice payments.
One human owner
For independent consultants, freelancers, and small studios running work with AI agents.
Team collaboration
For teams that need shared workspaces, approvals, and team-level project visibility.
Advanced operations
For organizations that need integrations, exports, online payments, and stronger controls.
AI agents do not count as human seats on any plan.
Solo, Pro, and Business can use API keys for agent workflows.
Stripe payments, exports, Xero, and QuickBooks are on Business.
Start with Solo, add people on Pro when you need reviewers or collaborators, and see how Keito turns tracked effort into clearer reports.