Keito gives accounting firms one reviewed record for client time, approvals, AI-assisted delivery costs, and invoice evidence when the billing layer should live in one focused workspace instead of being split between workflow software and the accounting system.
Illustrative period close
Illustrative billing state
Reviewed
Recorded work
104h
Review items
4
Ready
94%
Client work captured
Engagement and service context
Write-off decisions resolved
Scope and billable status confirmed
Invoice evidence approved
Firm-governed downstream handoff
Aero Workflow already documents recurring client work scheduling, task and workflow management, procedure capture through its Aero Library, built-in time tracking captured as staff work through firm tasks, and published paths that sync time and notes to QuickBooks Online for invoicing. Keito answers a different question: it keeps reviewed human and AI-assisted work, billing decisions, and invoice evidence together in one focused workspace before anything reaches the accounting system.
Decide the clients, engagements, services, contributors, billable rules, reviewers, and billing periods Keito will own before touching live time capture or any recurring schedules, procedures, checklists, or workflow records the firm keeps in Aero Workflow.
Resolve missing descriptions, wrong client or service context, non-billable entries, rate questions, AI-assisted delivery costs, and write-off decisions while the team can still explain what happened.
Use approved time and decision context for client summaries, invoice preparation, or a firm-governed downstream workflow without assuming automatic Aero Workflow import, synchronisation, or reconciliation.
Compare operating scope, not just time capture
Aero Workflow is workflow-first practice software for accounting and client accounting services firms. Its published scope covers task and workflow management, recurring client work scheduling, procedure and checklist capture through its Aero Library, client management, and built-in time tracking, with time captured as staff work through firm tasks. Its own integration documentation describes syncing that time and its notes to QuickBooks Online for invoicing, alongside a QuickBooks Time integration path, Zapier, Office 365 email, and an open API, and its published plans use flat firm-based pricing rather than per-user fees. Buyers should evaluate it as an active, currently marketed product, not as software that lacks time tracking. Keito answers a narrower question. It keeps professional time, approved AI-agent or model costs, client and engagement context, billable status, descriptions, approvals, scope decisions, and invoice evidence in one focused review workflow, so the record behind every invoice is settled before it reaches the accounting system. That fits a firm whose billing reviewers want a single clear source record rather than a workflow tool on one side and the general ledger on the other, or whose AI-assisted and technical work needs to sit beside professional time. The boundary matters: Keito does not claim to reproduce Aero Workflow’s recurring work scheduling, procedure library, checklist, or firm workflow capabilities. It does not claim a native Aero Workflow integration, automatic historical import, two-way synchronisation, or a lossless switch. Before changing live work, the firm should decide which system owns clients, engagements, time, invoices, and accounting records; test representative exports or API handoffs; preserve historical evidence; and approve rollback and reconciliation controls.
Choose Aero Workflow when the firm wants recurring work scheduling, procedures, checklists, and time capture inside one workflow tool that hands invoicing to QuickBooks Online
Choose Keito when the priority is a focused reviewed record for human and AI-assisted client work, billing decisions, and invoice evidence in one place
Map system ownership, historical records, transfer controls, invoice evidence, and rollback steps before changing the live process
Workflow fit
Keito keeps Aero Workflow time tracking alternative connected to client, project, billable status, approval, and invoice context before the work reaches finance.
Choose Aero Workflow when the firm wants recurring work scheduling, procedures, checklists, and time capture inside one workflow tool that hands invoicing to QuickBooks Online
Choose Keito when the priority is a focused reviewed record for human and AI-assisted client work, billing decisions, and invoice evidence in one place
Map system ownership, historical records, transfer controls, invoice evidence, and rollback steps before changing the live process
Keep client, engagement, service, contributor, duration, billable status, work explanation, and approval state together before finance uses the record for billing or reporting.
Record staff time and approved AI-agent or model costs against the same client project so reviewers assess one delivery record, without implying automatic activity ingestion from Aero Workflow or any other tool.
Move active capture and review in controlled stages, retain historical source evidence, and validate exports or API-based handoffs rather than expecting a one-click Aero Workflow migration that Keito does not provide.
The difference is not just recording time. It is whether the record can support billing, project decisions, and client conversations.
Primary product scope
Keito focuses on reviewed human and AI-assisted work, billing context, client evidence, and project economics in one workspace.
Aero Workflow documents recurring client work scheduling, task and workflow management, procedure capture through its Aero Library, client management, and built-in time tracking inside workflow-first practice software.
Billing review record
Engagement leads resolve descriptions, scope decisions, billable status, AI-assisted costs, and approval exceptions before records become invoice evidence.
Aero Workflow’s published path syncs captured time and notes to QuickBooks Online for invoicing, so buyers should verify where their pre-invoice review, adjustment, and write-off decisions would actually live.
Team participation
Flat-rate team plans let staff, partners, contractors, and billing reviewers share the Keito workflow, with AI-assisted delivery costs recorded beside professional time.
Aero Workflow also publishes flat firm-based subscription plans without per-user fees, so firms should compare current plan tiers, user limits, and which billing-review capabilities each plan actually includes.
Migration boundary
Keito supports a staged, firm-controlled move of active capture and review with explicit exports and handoffs.
No native Aero Workflow import, two-way synchronisation, or automatic invoice reconciliation is assumed.
An Aero Workflow time tracking alternative is a different system for capturing, reviewing, and using professional work in client billing. Keito is a focused option for firms that want approved human and AI-assisted work, billing decisions, and invoice evidence in one workspace rather than capturing time inside workflow software and finishing billing in the accounting system.
Firms should compare client and engagement structure, time capture, rate handling, exception review, approvals, invoice evidence, reporting, AI-assisted work, migration controls, integrations, and total plan cost. Aero Workflow combines recurring work scheduling, procedures, checklists, client management, and built-in time tracking with published syncs to QuickBooks Online for invoicing, while Keito concentrates on the reviewed delivery record behind billing itself.
A firm should keep Aero Workflow when its priority is recurring client work scheduling, documented procedures, checklists, and firm task management with time captured in that workflow and invoicing handled through QuickBooks Online or another connected system. Keito suits a narrower reviewed time, approval, AI-cost, and invoice-evidence workflow, so it should not be treated as feature-for-feature replacement parity.
Yes, a firm can migrate the active capture and review process in stages, but Keito does not promise a one-click or lossless Aero Workflow migration. The firm should map clients, engagements, services, people, billable rates, open work, historical evidence, reviewers, billing cutoffs, exports, and rollback steps before changing live capture.
An Aero Workflow migration should preserve the client, engagement, service, contributor, duration, billable status, description, rate context, reviewer, approval state, scope or write-off decision, invoice reference, and reporting period. Keito keeps new reviewed records traceable while the firm retains historical source evidence under its own retention policy.
No native Aero Workflow integration, automatic import, or automatic synchronisation is claimed. Keito supports structured capture, review, reporting, exports, API, CLI, and agent-friendly options, but each firm must design, test, approve, and monitor any transfer between Keito, Aero Workflow, its invoice process, and its accounting system.
Solo includes 1 licensed user, unlimited AI agents, Mac desktop and iOS apps, Stripe payments, and standard CSV and Excel exports. Pro adds your team. Business adds integrations, planning, advanced reporting, and stronger controls.
1 licensed user
For independent consultants, freelancers, and small studios running work with AI agents.
Team collaboration
For teams that need shared workspaces, approvals, and team-level project visibility.
Advanced operations
For organizations that need integrations, planning, advanced reporting, and stronger controls.
AI agents do not require licenses on any plan.
Solo, Pro, and Business can use API keys for agent workflows.
Solo, Pro, and Business include standard CSV and Excel data export.
Start with Solo, add people on Pro when you need reviewers or collaborators, and see how Keito turns tracked effort into clearer reports.