Airtable is a spreadsheet-database platform for building bases, interfaces, and automations, priced per edit seat. Teams often build time-entry tables or use Airtable’s Time Tracker extension on paid plans, then assemble invoice records with formulas, Page Designer, or an export to accounting software. Keito starts from the billable time instead: AI-drafted entries each person confirms, approved by a reviewer, priced at their billing rate, and turned into invoices and client-ready reports at a flat workspace price.
Airtable is a strong choice for operational databases, project trackers, and custom interfaces. If the real problem is getting billable hours reviewed and invoiced, Airtable stops at records you design yourself: a Time Tracker extension can write durations into fields, and you can link timesheet rows to an invoice table, but sending client invoices with payments is still a DIY or third-party step. Keito is the alternative for that job, and on Keito Business it can run alongside Airtable with one-way client, project, and expense imports.
Illustrative billing review
Illustrative billing period
Hours approved
Entries confirmed
198
Client projects
14
Team members
10
Hours tied to client projects
Client, project, task, and billable status on every entry
Approved at the member’s rate
A reviewer approves hours priced at per-member billing rates
Invoice from approved time
Approved hours become invoice lines, a client report, and a Stripe payment link
Airtable teams usually log hours in a custom timesheet table or with the Time Tracker extension on a paid plan, roll up durations with formulas, and then format an invoice with Page Designer, an automation, or an export to QuickBooks, Xero, Harvest, or similar. Airtable handles the flexible data model well; the gap is a product workflow that reviews billable hours at each person’s rate and raises the client invoice from that approved record. Keito closes that gap in one workspace.
On Keito Business, an admin connects Airtable and imports clients, projects, and optional project expenses one way into Keito. Teams on Solo or Pro can recreate the same client and project list by hand from an Airtable export.
Keito drafts time entries from the work a person did for them to confirm against the right client, project, and task. Airtable remains the operational base; Keito does not write durations or statuses back.
A reviewer approves billable status before the period closes. Approved hours become Keito estimates, invoices, recurring invoices, and client-ready reports, with Stripe invoice payments.
Database platform or billable-hours tool
Airtable’s pricing page (checked 2026-10-14) lists a Free plan, then Team at $20 USD per seat per month and Business at $45 USD per seat per month when billed annually, with Enterprise Scale on custom pricing. Paid plans charge for users with edit permissions. Airtable’s help docs describe a Time Tracker extension on paid plans that writes duration into a field, and many teams build timesheet and invoice-status tables themselves. Airtable does not ship a first-class client invoicing product with payments from approved hours the way a billing tool does. Keito is not a relational database builder, interface designer, or no-code app platform, so it is not a like-for-like replacement for Airtable. Its case is that billable time, its approval, and the invoice built from it belong in one reviewed record at a published flat price.
Choose Airtable when the core need is a flexible database: bases, interfaces, automations, and custom operational apps
Choose Keito when the problem is billable hours: capturing time by client and project, approving it at each person’s rate, and invoicing from approved time
Prove it in one billing period: run Keito alongside Airtable and compare invoices built from approved hours with your current DIY or export-and-rebuild process
Workflow fit
Keito keeps Airtable alternative connected to client, project, billable status, approval, and invoice context before the work reaches finance.
Choose Airtable when the core need is a flexible database: bases, interfaces, automations, and custom operational apps
Choose Keito when the problem is billable hours: capturing time by client and project, approving it at each person’s rate, and invoicing from approved time
Prove it in one billing period: run Keito alongside Airtable and compare invoices built from approved hours with your current DIY or export-and-rebuild process
Airtable can store time as records you design, and its Time Tracker extension can add duration to a chosen field. Keito drafts a time entry from the work actually done; the person confirms and corrects it against the right client, project, and task, and marks what is billable.
Airtable prices paid plans per edit seat. Keito Pro, at $49 USD/month per workspace with no per-user fees, includes per-member billing rates, timesheet and expense approvals, and project-scoped approval workflows.
Keito builds estimates, invoices, recurring invoices, and client-ready reports from approved hours, with Stripe invoice payments, and copies invoices to QuickBooks Online or Xero on Business so the books stay in your accounting tool.
The difference is not just recording time. It is whether the record can support billing, project decisions, and client conversations.
Product shape
A workspace for time and expense tracking, reviewed billable hours, estimates, invoices, and client reporting.
Airtable publishes a spreadsheet-database platform: bases, interfaces, automations, extensions, and no-code apps.
How time is captured
AI drafts an entry from the work done; the person confirms it against a client, project, and task, and a reviewer approves it.
Custom time tables you build, plus a Time Tracker extension on paid plans that writes duration into configured fields.
Rates and approvals
Per-member billing rates, approvals, and project budgets on Pro and Business.
Rates, billable flags, and approval steps are fields and automations you configure; not a dedicated billing approval product.
Invoicing
Estimates, invoices, and recurring invoices built from approved hours on every paid plan, with Stripe payments.
Invoice-status tables, Page Designer layouts, automations, or exports to accounting/invoicing tools; no first-class hours-to-invoice billing product.
Pricing
Published flat pricing: Solo $19 USD/month for one licensed user; Pro $49 USD/month and Business $199 USD/month per workspace, with no per-user fees.
Free plan, then Team at $20 USD and Business at $45 USD per seat per month billed annually, with Enterprise Scale custom (checked 2026-10-14).
Working together
On Business, one-way Airtable import of clients, projects, and optional project expenses; Keito does not write back to Airtable.
Keeps bases, interfaces, and operational workflows; Keito never edits Airtable records.
It is software a team uses instead of, or alongside, Airtable, the spreadsheet-database platform for bases, interfaces, and automations. Some teams move to another database or project tool such as Notion, Smartsheet, or monday.com. Agencies and consultancies that bill by the hour often need a better home for billable time instead. Keito is that alternative: AI-drafted time each person confirms, approved by a reviewer, then turned into invoices and client reports.
Airtable lets you build time-entry tables, and its Time Tracker extension on paid plans can write duration into a field on a record. Many teams also design invoice-status tables or use Page Designer and automations. Airtable does not provide a first-class client invoicing product that turns reviewed billable hours into invoices with payments the way a billing tool does, so agencies often export to QuickBooks, Xero, Harvest, or similar. Keito covers that step: approved hours at each person’s rate become estimates, invoices, recurring invoices, and client reports.
Airtable’s pricing page (checked 2026-10-14) lists Free, then Team at $20 USD per seat per month and Business at $45 USD per seat per month when billed annually, with Enterprise Scale on custom pricing for users with edit permissions. Keito publishes flat workspace pricing: Solo at $19 USD/month for one licensed user, Pro at $49 USD/month with approvals and billing rates, and Business at $199 USD/month, with no per-user fees.
Keep Airtable when the main need is a flexible operational database: bases, interfaces, automations, and custom apps for delivery or operations. Keito is not a spreadsheet-database builder, so it is the wrong choice for replacing those. Many teams keep both: Airtable for operational records, and Keito for capturing billable hours, approving them at each person’s rate, and invoicing from approved time.
Each approved entry in Keito carries the client, project, task, person, duration, description, billable status, rate, reviewer, and approval state. Keito builds estimates, invoices, and recurring invoices from those approved hours, accepts Stripe invoice payments, and produces client-ready reports by project and task. On Business, invoices can be copied to QuickBooks Online or Xero for the books.
Yes. On Keito Business, an admin can connect Airtable and import clients, projects, and optional project expenses one way into Keito. Keito does not write changes back to Airtable. Teams on Solo or Pro can set up clients and projects in Keito by hand from an Airtable export and run one billing period alongside Airtable.
Solo includes 1 licensed user, unlimited AI agents, Mac, Windows, and iOS apps, Stripe payments, and standard CSV and Excel exports. Pro adds your team. Business adds integrations, planning, advanced reporting, and stronger controls.
1 licensed user
For independent consultants, freelancers, and small studios running work with AI agents.
Flat workspace price for 1 licensed user
Team collaboration
For teams that need shared workspaces, approvals, and team-level project visibility.
Flat workspace price with no per-user fees
Advanced operations
For organizations that need integrations, planning, advanced reporting, and stronger controls.
Flat workspace price with no per-user fees
Optional Business add-on: Microsoft Entra SSO.
View add-on and pricingAI agents do not require licenses on any plan.
Solo, Pro, and Business can use API keys for agent workflows.
Solo, Pro, and Business include standard CSV and Excel data export.
Start with Solo, add people on Pro when you need reviewers or collaborators, and see how Keito turns tracked effort into clearer reports.
