Asana is a work management platform: projects, goals, portfolios, automations, and AI teammates, priced per seat. Time tracking sits on its Advanced plan, and timesheets, user rates, and budgets come with a paid add-on, but Asana does not raise client invoices. Keito starts from the billable time instead: AI-drafted entries each person confirms, approved by a reviewer, priced at their billing rate, and turned into invoices and client-ready reports at a flat workspace price.
Asana is a strong choice for planning and coordinating work across teams. If the real problem is getting billable hours reviewed and invoiced, Asana stops at the timesheet: time data is exported when it is time to invoice. Keito is the alternative for that job, and on Keito Business it runs alongside Asana with a task-pane timer, project import, and one-way project sync.
Illustrative billing review
Illustrative billing period
Hours approved
Entries confirmed
212
Client projects
11
Team members
12
Hours tied to client projects
Client, project, task, and billable status on every entry
Approved at the member’s rate
A reviewer approves hours priced at per-member billing rates
Invoice from approved time
Approved hours become invoice lines, a client report, and a Stripe payment link
Asana teams usually log time against tasks, mark hours billable in timesheets, and export the data at month end. Someone then rebuilds that export as an invoice in another tool, chases missing hours, and checks rates by hand. Asana handles the planning side well; the gap is the step between logged time and a client invoice. Keito closes that gap in one workspace.
On Keito Business, an admin imports Asana projects as Keito projects under the right client and invites Asana members. One-way project sync then keeps names and archived state aligned with Asana.
Keito drafts time entries from the work a person did for them to confirm, and Business teams can also start a Keito timer or log a duration from the Asana task pane.
A reviewer approves billable status before the period closes. Approved hours become Keito estimates, invoices, recurring invoices, and client-ready reports, with Stripe invoice payments.
Work management or billable-hours tool
Asana’s pricing page (checked 2026-10-12) lists a Personal plan for up to two users, then Starter, Advanced, Enterprise, and Enterprise+ sold per seat, with seats added in set increments as the team grows. Native time tracking is listed from Advanced, while timesheets, user rates, and project budgets are part of a separate Timesheets & Budgets add-on. Asana’s own client management page describes exporting clean data when it is time to invoice, so the invoice is still built somewhere else. Keito is not a project planner, goals tool, or portfolio manager, so it is not a like-for-like replacement for Asana. Its case is that billable time, its approval, and the invoice built from it belong in one reviewed record at a published flat price.
Choose Asana when the core need is work management: projects, timelines, goals, portfolios, automations, and cross-team reporting
Choose Keito when the problem is billable hours: capturing time by client and project, approving it at each person’s rate, and invoicing from approved time
Prove it in one billing period: run Keito alongside Asana and compare invoices built from approved hours with your current export-and-rebuild process
Workflow fit
Keito keeps Asana alternative connected to client, project, billable status, approval, and invoice context before the work reaches finance.
Choose Asana when the core need is work management: projects, timelines, goals, portfolios, automations, and cross-team reporting
Choose Keito when the problem is billable hours: capturing time by client and project, approving it at each person’s rate, and invoicing from approved time
Prove it in one billing period: run Keito alongside Asana and compare invoices built from approved hours with your current export-and-rebuild process
Asana logs time against tasks with timers and manual entries. Keito drafts a time entry from the work actually done; the person confirms and corrects it against the right client, project, and task, and marks what is billable.
Asana puts timesheets, user rates, and budgets in a paid add-on on top of a per-seat plan. Keito Pro, at $49 USD/month per workspace with no per-user fees, includes per-member billing rates, timesheet and expense approvals, and project-scoped approval workflows.
Keito builds estimates, invoices, recurring invoices, and client-ready reports from approved hours, with Stripe invoice payments, and copies invoices to QuickBooks Online or Xero on Business so the books stay in your accounting tool.
The difference is not just recording time. It is whether the record can support billing, project decisions, and client conversations.
Product shape
A workspace for time and expense tracking, reviewed billable hours, estimates, invoices, and client reporting.
Asana publishes a work management platform: projects, timelines, goals, portfolios, workflows, reporting, and AI teammates.
How time is captured
AI drafts an entry from the work done; the person confirms it against a client, project, and task, and a reviewer approves it.
Time tracking on tasks listed from Advanced; timesheets and billable hours through the Timesheets & Budgets add-on.
Rates and budgets
Per-member billing rates, approvals, and project budgets on Pro and Business.
User rates and project budgets listed as part of the Timesheets & Budgets add-on.
Invoicing
Estimates, invoices, and recurring invoices built from approved hours on every paid plan, with Stripe payments.
No native client invoicing; time data is exported to another tool to bill.
Pricing
Published flat pricing: Solo $19 USD/month for one licensed user; Pro $49 USD/month and Business $199 USD/month per workspace, with no per-user fees.
Personal plan for up to two users, then per-seat plans bought in seat increments, plus optional add-ons (checked 2026-10-12).
Working together
On Business, a Keito timer in the Asana task pane, Asana project and people import, and one-way project sync.
Keeps tasks, assignments, and delivery planning; Keito never writes back to Asana.
It is software a team uses instead of, or alongside, Asana, the work management platform for projects, goals, and portfolios. Some teams move to another project tool such as ClickUp, monday.com, or Wrike. Agencies and consultancies that bill by the hour often need a better home for billable time instead. Keito is that alternative: AI-drafted time each person confirms, approved by a reviewer, then turned into invoices and client reports.
Asana lists native time tracking from its Advanced plan, and timesheets, user rates, billable hours, and project budgets come with its paid Timesheets & Budgets add-on. It does not create client invoices; Asana describes exporting the data when it is time to invoice. Keito covers that step: approved hours at each person’s rate become estimates, invoices, recurring invoices, and client reports.
Asana’s pricing page (checked 2026-10-12) lists a Personal plan for up to two users, then Starter, Advanced, Enterprise, and Enterprise+ priced per seat, with timesheets and budgets as an add-on. Keito publishes flat workspace pricing: Solo at $19 USD/month for one licensed user, Pro at $49 USD/month with approvals and billing rates, and Business at $199 USD/month, with no per-user fees.
Keep Asana when the main need is planning and coordinating work: projects, timelines, goals, portfolios, and automations across the company. Keito is not a project planner, so it is the wrong choice for replacing those. Many teams keep both: Asana for delivery, and Keito for capturing billable hours, approving them at each person’s rate, and invoicing from approved time.
Each approved entry in Keito carries the client, project, task, person, duration, description, billable status, rate, reviewer, and approval state. Keito builds estimates, invoices, and recurring invoices from those approved hours, accepts Stripe invoice payments, and produces client-ready reports by project and task. On Business, invoices can be copied to QuickBooks Online or Xero for the books.
Yes. On Keito Business, an admin can import Asana projects and people, turn on one-way project sync for names and archived state, and let the team track Keito time from the Asana task pane. Asana tasks are not imported, and Keito never writes to Asana. Teams on Solo or Pro can set up clients and projects in Keito by hand and run one billing period alongside Asana.
Solo includes 1 licensed user, unlimited AI agents, Mac, Windows, and iOS apps, Stripe payments, and standard CSV and Excel exports. Pro adds your team. Business adds integrations, planning, advanced reporting, and stronger controls.
1 licensed user
For independent consultants, freelancers, and small studios running work with AI agents.
Flat workspace price for 1 licensed user
Team collaboration
For teams that need shared workspaces, approvals, and team-level project visibility.
Flat workspace price with no per-user fees
Advanced operations
For organizations that need integrations, planning, advanced reporting, and stronger controls.
Flat workspace price with no per-user fees
Optional Business add-on: Microsoft Entra SSO.
View add-on and pricingAI agents do not require licenses on any plan.
Solo, Pro, and Business can use API keys for agent workflows.
Solo, Pro, and Business include standard CSV and Excel data export.
Start with Solo, add people on Pro when you need reviewers or collaborators, and see how Keito turns tracked effort into clearer reports.
