ClickUp is an all-in-one work platform: tasks, docs, chat, dashboards, and native time tracking, priced per user. It does not raise client invoices, and timesheet approvals sit on its top tier. Keito starts from the billable time instead: AI-drafted entries each person confirms, approved by a reviewer, priced at their billing rate, and turned into invoices and client-ready reports at a flat workspace price with no per-user fees.
ClickUp is a strong choice when the team needs one place for tasks, docs, sprints, and dashboards. If the real problem is getting billable hours reviewed and invoiced, ClickUp stops at the timesheet: it has no client invoicing, and approvals are an Enterprise feature. Keito is the alternative for that job, and it can run alongside ClickUp for project delivery.
Illustrative billing review
Illustrative billing period
Hours approved
Entries confirmed
186
Client projects
14
Team members
9
Hours tied to client projects
Client, project, task, and billable status on every entry
Approved at the member’s rate
A reviewer approves hours priced at per-member billing rates
Invoice from approved time
Approved hours become invoice lines, a client report, and a Stripe payment link
ClickUp teams usually start timers on tasks, mark entries billable, and export a time report at month end. Someone then reshapes that export into an invoice in another tool, chases missing hours, and checks rates by hand. ClickUp handles the task side well; the gap is the step between logged time and a client invoice. Keito closes that gap in one workspace.
Add clients, projects, per-member billing rates, and reviewers in Keito. Teams coming from ClickUp bring their client and project list across with a spreadsheet export.
Keito drafts a time entry from the work a person did, so they confirm hours against the right client, project, and task instead of rebuilding a week from ClickUp timers.
A reviewer approves billable status before the period closes. Approved hours become Keito estimates, invoices, recurring invoices, and client-ready reports, with Stripe invoice payments.
Work platform or billable-hours tool
ClickUp’s pricing page (checked 2026-10-11) lists a Free Forever plan and paid plans charged per user, with the whole workspace upgraded together. Native time tracking is included on paid plans, timesheets start on Business, and timesheet approvals are listed on Enterprise. ClickUp does not create client invoices, so billable time has to be exported and rebuilt in an invoicing or accounting tool. Keito is not a task manager, docs tool, or sprint board, so it is not a like-for-like replacement for ClickUp. Its case is that billable time, its approval, and the invoice built from it belong in one reviewed record at a published flat price.
Choose ClickUp when the core need is work management: tasks, docs, sprints, whiteboards, automations, and dashboards for the whole team
Choose Keito when the problem is billable hours: capturing time by client and project, approving it at each person’s rate, and invoicing from approved time
Prove it in one billing period: run Keito alongside ClickUp and compare invoices built from approved hours with your current export-and-rebuild process
Workflow fit
Keito keeps ClickUp alternative connected to client, project, billable status, approval, and invoice context before the work reaches finance.
Choose ClickUp when the core need is work management: tasks, docs, sprints, whiteboards, automations, and dashboards for the whole team
Choose Keito when the problem is billable hours: capturing time by client and project, approving it at each person’s rate, and invoicing from approved time
Prove it in one billing period: run Keito alongside ClickUp and compare invoices built from approved hours with your current export-and-rebuild process
ClickUp logs time with task timers and manual entries. Keito drafts a time entry from the work actually done; the person confirms and corrects it against the right client, project, and task, and marks what is billable.
ClickUp lists timesheet approvals on its Enterprise plan. Keito Pro, at $49 USD/month per workspace with no per-user fees, includes per-member billing rates, timesheet and expense approvals, and project-scoped approval workflows.
Keito builds estimates, invoices, recurring invoices, and client-ready reports from approved hours, with Stripe invoice payments, and copies invoices to QuickBooks Online or Xero on Business so the books stay in your accounting tool.
The difference is not just recording time. It is whether the record can support billing, project decisions, and client conversations.
Product shape
A workspace for time and expense tracking, reviewed billable hours, estimates, invoices, and client reporting.
ClickUp publishes an all-in-one work platform: tasks, docs, chat, whiteboards, sprints, dashboards, automations, and AI.
How time is captured
AI drafts an entry from the work done; the person confirms it against a client, project, and task, and a reviewer approves it.
Task timers and manual entries with billable flags; timesheets listed from Business.
Approvals
Timesheet and expense approvals with a separate reviewer on Pro and Business.
Timesheet approvals listed on Enterprise.
Invoicing
Estimates, invoices, and recurring invoices built from approved hours on every paid plan, with Stripe payments.
No native client invoicing; time is exported to another tool to bill.
Pricing
Published flat pricing: Solo $19 USD/month for one licensed user; Pro $49 USD/month and Business $199 USD/month per workspace, with no per-user fees.
Free Forever plus paid plans priced per user, upgraded for the whole workspace; Enterprise on custom pricing (checked 2026-10-11).
Accounting
Not an accounting ledger; on Business, invoices copy to QuickBooks Online or Xero.
Not an accounting tool; connects to other apps through integrations, Zapier, and Make.
It is software a team uses instead of, or alongside, ClickUp, the all-in-one work platform for tasks, docs, and time tracking. Some teams move to another project tool such as Asana, monday.com, or Wrike. Agencies and consultancies that bill by the hour often need a better home for billable time instead. Keito is that alternative: AI-drafted time each person confirms, approved by a reviewer, then turned into invoices and client reports.
ClickUp has native time tracking with billable flags on paid plans, and its pricing page lists timesheets from Business and timesheet approvals on Enterprise. It does not create client invoices, so teams export time and rebuild it in an invoicing or accounting tool. Keito covers that step: approved hours at each person’s rate become estimates, invoices, recurring invoices, and client reports.
ClickUp’s pricing page (checked 2026-10-11) lists a Free Forever plan and paid plans charged per user, with every member of the workspace upgraded together and Enterprise on custom pricing. Keito publishes flat workspace pricing: Solo at $19 USD/month for one licensed user, Pro at $49 USD/month with approvals and billing rates, and Business at $199 USD/month, with no per-user fees.
Keep ClickUp when the main need is managing work: tasks, docs, sprints, whiteboards, automations, and dashboards across the whole company. Keito is not a task manager or docs tool, so it is the wrong choice for replacing those. It fits when the gap is billable time: capturing hours by client and project, approving them at each person’s rate, and invoicing from approved time.
Each approved entry in Keito carries the client, project, task, person, duration, description, billable status, rate, reviewer, and approval state. Keito builds estimates, invoices, and recurring invoices from those approved hours, accepts Stripe invoice payments, and produces client-ready reports by project and task. On Business, invoices can be copied to QuickBooks Online or Xero for the books.
Keito claims no native ClickUp import or two-way sync. Most teams start by adding their clients, projects, and rates in Keito, using a spreadsheet exported from ClickUp where it helps, and tracking one billing period alongside it. From there they either keep ClickUp for tasks while time and invoicing run in Keito, or move billable work fully to Keito.
Solo includes 1 licensed user, unlimited AI agents, Mac, Windows, and iOS apps, Stripe payments, and standard CSV and Excel exports. Pro adds your team. Business adds integrations, planning, advanced reporting, and stronger controls.
1 licensed user
For independent consultants, freelancers, and small studios running work with AI agents.
Flat workspace price for 1 licensed user
Team collaboration
For teams that need shared workspaces, approvals, and team-level project visibility.
Flat workspace price with no per-user fees
Advanced operations
For organizations that need integrations, planning, advanced reporting, and stronger controls.
Flat workspace price with no per-user fees
Optional Business add-on: Microsoft Entra SSO.
View add-on and pricingAI agents do not require licenses on any plan.
Solo, Pro, and Business can use API keys for agent workflows.
Solo, Pro, and Business include standard CSV and Excel data export.
Start with Solo, add people on Pro when you need reviewers or collaborators, and see how Keito turns tracked effort into clearer reports.
