Clockify has a free plan for up to 5 users and four paid plans priced per seat: Basic, Standard, Pro, and Enterprise. Invoicing and timesheet approvals start on Standard, and expenses and project budgets on Pro, with every active or invited user taking a paid seat. If your team bills clients and headcount keeps changing, Keito is a flat-price alternative built around approved hours and invoices.
Clockify is free for up to 5 users, with unlimited tracking but reports limited to a one-month range. Paid plans are per seat: Basic $3.99 per seat per month billed annually ($4.99 monthly), Standard $5.49 ($6.99), Pro $7.99 ($9.99), and Enterprise $11.99 ($14.99). Invoicing and approvals need Standard, and expenses and budgets need Pro. For 10 people on Standard that is about $55 a month billed annually; on Pro about $80. Keito Pro is $49 USD a month for the whole workspace, with no per-user fees.
Illustrative approval queue
Illustrative billing period
Ready to invoice
Entries approved
212
Clients
8
Team members
12
Hours from timers, calendars, and AI assistants
Each entry tied to a client, project, task, and billable status
Approved at each person’s rate
A reviewer approves timesheets before they reach an invoice
Invoice and client report from approved time
Stripe payment link on the invoice, copied to QuickBooks Online or Xero on Business
Most teams searching for Clockify pricing start on the free plan and then hit a wall: more than 5 users, reports beyond one month, or the need to approve timesheets and send invoices. At that point every active or invited user needs a paid seat on Standard or higher, and expenses, budgets, and labour-cost reporting sit on Pro. If billing clients accurately is the real job, the cost question changes: Keito prices the workspace, not the headcount, and invoices from approved hours.
Create the clients, projects, and tasks you bill against, with per-member billing rates and project budgets by total hours, total fees, task, or person. Keito has no Clockify importer, so you set the billing structure up once and keep Clockify exports as the archive.
Run a timer in the web app, the Mac, Windows, or iOS app, or the Chrome extension, or add completed time. Review Outlook or Google Calendar events before they become entries, track time from Slack or a Trello card, sync linked entries to Jira worklogs, and let AI assistants such as Claude Desktop or ChatGPT log time through Keito’s hosted MCP connector.
On Pro and Business, timekeepers submit timesheets and a reviewer approves them at each person’s billing rate. By default, Keito invoices include only approved billable time and expenses; invoices can be paid through Stripe and, on Business, copied to QuickBooks Online or Xero.
Clockify plans vs Keito
Clockify’s pricing page lists a Free plan for up to 5 users with unlimited tracking, timesheets, billable rates, and reports limited to a one-month range; Basic at $3.99 per seat per month billed annually ($4.99 monthly) adding administration features such as adding time for others, bulk edit, kiosk, and time audit; Standard at $5.49 ($6.99 monthly) adding invoicing, recurring invoices, approvals, time off, attendance, and the QuickBooks integration; Pro at $7.99 ($9.99 monthly) adding expenses, budgets and estimates, scheduling, forecasting, labour cost and profit, activity monitoring, and GPS tracking; and Enterprise at $11.99 ($14.99 monthly) adding SSO, SCIM provisioning, a custom subdomain, and audit log. Annual billing saves 20%, and there is a 7-day free trial of Pro features with no credit card. Every active or invited user occupies a paid seat, including owners, admins, and managers. Keito’s case is narrower: reviewed billable hours and the invoice built from them, at a flat price for the whole workspace.
Stay on Clockify Free if you have 5 or fewer people and only need to track time and run short-range reports
Watch the seat count: invoicing and approvals need Standard for every active or invited user, and expenses and budgets need Pro
Choose Keito when reviewed billable hours and invoices matter most and you want one flat price for every reviewer, contractor, and finance user
Workflow fit
Keito keeps Clockify pricing connected to client, project, billable status, approval, and invoice context before the work reaches finance.
Stay on Clockify Free if you have 5 or fewer people and only need to track time and run short-range reports
Watch the seat count: invoicing and approvals need Standard for every active or invited user, and expenses and budgets need Pro
Choose Keito when reviewed billable hours and invoices matter most and you want one flat price for every reviewer, contractor, and finance user
Clockify puts timesheet approval on Standard and project budgets on Pro, priced for every seat. Keito Pro, at $49 USD/month per workspace with no per-user fees, includes timesheet and expense approvals, project-scoped approval workflows, per-member billing rates, and team capacity and utilization.
Clockify’s invoicing starts on Standard and expenses on Pro. Keito builds estimates, invoices, and recurring invoices from approved hours on every paid plan, accepts Stripe payments, and copies invoices to QuickBooks Online or Xero on Business so the books stay in your accounting tool.
Reviewed calendar imports pull in up to 50 Outlook or Google Calendar events at a time, the Jira Cloud integration writes worklogs from linked entries, and AI assistants can log time through Keito’s hosted MCP connector, so entries arrive with client and project context and a person confirms them before billing.
The difference is not just recording time. It is whether the record can support billing, project decisions, and client conversations.
Pricing model
Solo $19 USD/month for one licensed user; Pro $49 USD/month and Business $199 USD/month per workspace, with no per-user fees.
Clockify: Basic $3.99, Standard $5.49, Pro $7.99, and Enterprise $11.99 per seat per month billed annually ($4.99, $6.99, $9.99, and $14.99 monthly).
Free option
14-day free trial for new signups on Solo, Pro, and Business (card required; billing starts after the trial unless you cancel).
Free plan for up to 5 users with a one-month report range; 7-day trial of Pro features with no credit card.
Approvals
Timesheet and expense approvals with per-member billing rates on Pro and Business.
Timesheet approval and the manager role on Standard, Pro, and Enterprise.
Invoicing
Estimates, invoices, and recurring invoices from approved hours on every paid plan, with Stripe payments; QuickBooks Online and Xero copies on Business.
Invoicing, recurring invoices, and the QuickBooks integration on Standard and above; expenses on Pro and above.
Budgets and profitability
Project budgets by total hours, total fees, task, or person, with capacity and utilization on Pro and Business.
Budgets and estimates, forecasting, and labour cost and profit on Pro and Enterprise.
Clockify lists Basic at $3.99, Standard at $5.49, Pro at $7.99, and Enterprise at $11.99 per seat per month billed annually, or $4.99, $6.99, $9.99, and $14.99 billed monthly. Annual billing saves 20%. Every active or invited user, including the owner, admins, and managers, occupies a paid seat, and taxes are added at checkout where required.
Yes, for small teams. The Clockify Free plan covers up to 5 users with unlimited time tracking, timesheets, billable rates, and reports, but report data is limited to a one-month range. Invoicing, approvals, expenses, budgets, and SSO all need a paid plan, and there is a 7-day free trial of Pro features with no credit card required.
Standard is the first Clockify plan with invoicing, recurring invoices, timesheet approval, the manager role, and the QuickBooks integration. Expenses, project budgets, and labour cost and profit reporting need Pro. Because Clockify prices per seat, each user on the workspace pays for that plan, not only the people who invoice or approve.
Ten seats on Clockify Standard cost about $55 a month billed annually or $70 billed monthly, and about $80 or $100 on Pro if you need expenses and budgets, rising with each person you add. Keito Pro is $49 USD a month, or $39 USD a month billed yearly, for the whole workspace with no per-user fees, and includes timesheet approvals and invoicing from approved hours.
Keito has no Clockify importer, so plan a clean start. Export clients, projects, and time entries from Clockify as the archive, set up clients, projects, tasks, and billing rates in Keito, and start the next billing period there. Run one period alongside your current process and compare the invoices before switching. Developers can backfill older hours through the Keito API.
Each approved entry carries the client, project, task, person, duration, notes, billable status, and billing rate. By default, Keito invoices include only approved billable time and expenses. Keito builds invoices, estimates, and recurring invoices from them, accepts Stripe payments, and produces time and budget reports by client and project; on Business, invoices can be copied to QuickBooks Online or Xero.
Solo includes 1 licensed user, unlimited AI agents, Mac, Windows, and iOS apps, Stripe payments, and standard CSV and Excel exports. Pro adds your team. Business adds integrations, planning, advanced reporting, and stronger controls.
1 licensed user
For independent consultants, freelancers, and small studios running work with AI agents.
Flat workspace price for 1 licensed user
Team collaboration
For teams that need shared workspaces, approvals, and team-level project visibility.
Flat workspace price with no per-user fees
Advanced operations
For organizations that need integrations, planning, advanced reporting, and stronger controls.
Flat workspace price with no per-user fees
Optional Business add-on: Microsoft Entra SSO.
View add-on and pricingAI agents do not require licenses on any plan.
Solo, Pro, and Business can use API keys for agent workflows.
Solo, Pro, and Business include standard CSV and Excel data export.
Start with Solo, add people on Pro when you need reviewers or collaborators, and see how Keito turns tracked effort into clearer reports.
