Deltek Vantagepoint connects pipeline, projects, people, and financials in one ERP for architecture, engineering, and consulting firms. Keito answers a smaller question — are the hours behind every invoice captured, reviewed, and defensible — and lets a firm fix that in one billing cycle without re-platforming anything.
Illustrative approval queue
Illustrative billing period
Invoices evidenced
Entries reviewed
187
Rate queries settled
6
Projects closed out
11
Consulting hours tied to client and project
Client, project, and billing context confirmed on entry
Approvals cleared before the period closes
Reviewers settle billable status and write-downs first
Invoice evidence handed over
Approved records passed to the firm’s invoicing process
Deltek Vantagepoint is published as an ERP for architecture, engineering, and consulting firms — CRM and pipeline, resource management, project planning and delivery, financial management and billing, and accounting in one system built for the full project lifecycle. Adopting one is a firm-wide programme. Keito is scoped so the time-and-billing layer can be decided, piloted, and proven on its own.
Model clients, projects, tasks, rates, reviewers, and billing periods in Keito in days, leaving the firm’s existing project, accounting, and pipeline systems exactly where they are.
Keito drafts time entries from the work that actually happened alongside typed, timed, API, CLI, and agent-sourced records, and routes everything into one review queue with client, project, and billable status attached.
Reviewers settle billable status, rate questions, and write-downs before the period closes, then hand approved evidence to invoicing through exports or API handoffs the firm designs and tests itself.
An ERP decision and a timesheet decision are different sizes
Deltek Vantagepoint is published as an ERP built for architecture, engineering, and consulting firms: CRM and pipeline intelligence, resource management, project planning and delivery, financial management and billing — with timesheets and expenses assisted by AI — plus accounting, automated workflows and approvals, and payments, connected across the full project lifecycle. None of that should be read as missing capability: time and expense tracking is a published, AI-assisted part of the platform, and firms that want pursuit-to-payment in one system are its stated audience. Deltek also positions separate products for different firm profiles, such as Ajera for small A/E firms — this page describes Vantagepoint only. Keito’s argument is about decision size, not feature count. An ERP adoption is a firm-wide programme: data migration, implementation, process redesign, and retraining across business development, delivery, and finance. If what is actually broken is narrower — timesheets arriving late, hours unattributed, write-offs surfacing at invoicing, AI-assisted work with no cost record — that problem can be solved on its own terms. Keito is a standalone workspace where AI-drafted and manually recorded hours, approved AI-agent and model costs, billable status, rate context, write-down decisions, approvals, and invoice evidence live in one reviewed workflow a firm can pilot inside a single billing cycle. The boundary is deliberate: Keito is not an ERP and does not reproduce Vantagepoint’s CRM, resource planning, project accounting, general ledger, or payments, and it claims no native Deltek integration, automatic import, or synchronisation.
Choose Deltek Vantagepoint when the firm wants pipeline, projects, people, and financials run through one ERP programme
Choose Keito when the immediate problem is reviewed, defensible billable time — and prove it in one billing cycle
Keep the decisions separate: a time-and-billing pilot leaves every existing system, and the ERP question, untouched
Workflow fit
Keito keeps Deltek Vantagepoint time tracking alternative connected to client, project, billable status, approval, and invoice context before the work reaches finance.
Choose Deltek Vantagepoint when the firm wants pipeline, projects, people, and financials run through one ERP programme
Choose Keito when the immediate problem is reviewed, defensible billable time — and prove it in one billing cycle
Keep the decisions separate: a time-and-billing pilot leaves every existing system, and the ERP question, untouched
Keito stands up around clients, projects, tasks, rates, reviewers, and billing periods without touching pipeline, project accounting, or the general ledger — so the pilot risks one billing cycle, not the firm’s operating platform.
AI drafts entries from the work that happened; engineers and consultants confirm and correct rather than reconstructing the week, and every record carries client, project, duration, description, and billable status into review.
Approved AI-agent and model costs are recorded against the same client and project as the team’s hours, so invoices reflect how modern A/E and consulting work is actually delivered — without implying any feed from Vantagepoint or another platform.
The difference is not just recording time. It is whether the record can support billing, project decisions, and client conversations.
Product shape
A standalone workspace for reviewed billable time, AI-assisted delivery costs, billing decisions, and invoice evidence.
Deltek Vantagepoint is published as an ERP for architecture, engineering, and consulting firms — CRM and pipeline, resource management, project planning and delivery, financial management and billing, and accounting across the project lifecycle.
Size of the decision
A bounded adoption a firm can stand up and prove inside a single billing cycle.
An ERP selection is a firm-wide programme spanning data migration, implementation, and process change across business development, delivery, and finance.
Time and expense capture
AI drafts entries from the work that happened; the people who did the work confirm them, and reviewers sign off before invoicing.
Vantagepoint publishes AI-assisted timesheets and expenses as part of its financial management and billing capability.
Pricing visibility
Published flat team pricing a firm can model before committing.
Deltek does not publish Vantagepoint price figures; evaluation typically starts with a demo and quote.
Data movement
Team-designed, tested exports and API handoffs moved in deliberate stages.
No native Deltek Vantagepoint import, automatic synchronisation, or automatic reconciliation is assumed in either direction.
It is a way to fix a firm’s billable-time record without adopting — or waiting on — a full project-lifecycle ERP. Keito is one such alternative: a standalone workspace where AI-drafted and manually recorded hours, approved AI-assisted work costs, write-down decisions, and invoice evidence are reviewed together before anything is invoiced, adopted without re-platforming the firm’s pipeline, projects, or accounting.
They are different sizes of decision. Deltek Vantagepoint is published as an ERP for architecture, engineering, and consulting firms — CRM and pipeline, resource management, project planning and delivery, financial management and billing with AI-assisted timesheets and expenses, and accounting across the full project lifecycle. Keito is only the reviewed time-and-billing layer: capture, review, approval, and invoice evidence, adopted on its own without an ERP programme.
Choose Vantagepoint when the firm has genuinely decided it wants pursuit-to-payment in one ERP — pipeline, resource planning, project delivery, billing, and accounting administered together — and is ready for the implementation that entails. Keito is not an ERP and does not reproduce CRM, resource planning, project accounting, or a general ledger, so it is the wrong choice if consolidation itself is the goal.
Yes — that separation is the point. Keito stands up around clients, projects, rates, reviewers, and billing periods without touching the systems an ERP evaluation covers, so a firm can fix time capture and invoice evidence now and make the ERP decision on its own timeline. If the firm later adopts an ERP, reviewed Keito records move through exports or API handoffs the firm designs and tests itself.
Each reviewed record keeps the client, project, contributor, duration, description, billable status, rate context, reviewer, approval state, write-down decision, and billing period, with approved AI-agent and model costs attributed to the same client and project as the hours. Firm-wide financials — general ledger, payables, resource plans, and pipeline — are not part of this record; they stay in the firm’s ERP or accounting systems.
No. Keito claims no native Deltek Vantagepoint integration, automatic import, activity ingestion, or two-way synchronisation. Capture in Keito is its own workflow — AI-drafted, typed, timed, API, CLI, and agent-sourced entries that pass review before becoming invoice evidence — and the firm designs, tests, and approves any transfer between Keito, Vantagepoint, its invoicing process, and its accounts. A firm running Vantagepoint can keep it for firm management and run Keito alongside as the reviewed capture layer for billable work.
Solo includes 1 licensed user, unlimited AI agents, Mac desktop and iOS apps, Stripe payments, and standard CSV and Excel exports. Pro adds your team. Business adds integrations, planning, advanced reporting, and stronger controls.
1 licensed user
For independent consultants, freelancers, and small studios running work with AI agents.
Team collaboration
For teams that need shared workspaces, approvals, and team-level project visibility.
Advanced operations
For organizations that need integrations, planning, advanced reporting, and stronger controls.
AI agents do not require licenses on any plan.
Solo, Pro, and Business can use API keys for agent workflows.
Solo, Pro, and Business include standard CSV and Excel data export.
Start with Solo, add people on Pro when you need reviewers or collaborators, and see how Keito turns tracked effort into clearer reports.