FreshBooks is small-business accounting software: invoices, expenses, payments, bank reconciliation, and reports, with unlimited time tracking on every plan. Plans are priced by billable clients, and each extra team member is an $11 per month add-on. Keito starts from the time instead: AI-drafted entries each person confirms, approved by a reviewer, priced at their billing rate, and turned into invoices and client-ready reports at a flat workspace price with no per-user fees.
FreshBooks is a strong choice for solo owners who need accounting, invoicing, and tax-time reports in one tool. Teams that bill by the hour often hit two limits: client caps on Lite and Plus, and an $11 per month charge for each extra team member. If the real job is capturing, approving, and invoicing billable hours across a team, Keito is the alternative, alongside an accounting tool such as QuickBooks Online or Xero.
Illustrative billing review
Illustrative billing period
Hours approved
Entries confirmed
186
Clients billed
14
Team members
9
Hours tied to client work
Client, project, task, and billable status on every entry
Approved at the member’s rate
A reviewer approves hours priced at per-member billing rates
Invoice from approved time
Approved hours become invoice lines, a client report, and a Stripe payment link
FreshBooks teams usually track time with its built-in timer or manual entries, attach hours to clients and projects, and pull unbilled time onto an invoice. That works well for one person. As a team grows, the questions change: who reviewed these hours, what rate applies to each person, and why does every new hire add to the bill. Keito answers the billing question in one workspace, whether the team keeps FreshBooks for accounting or moves its books elsewhere.
Add clients, projects, per-member billing rates, and reviewers in Keito. Teams leaving FreshBooks bring their client and project list across with a spreadsheet export.
Keito drafts a time entry from the work a person did, so they confirm hours against the right client, project, and task instead of rebuilding a week from memory.
A reviewer approves billable status before the period closes. Approved hours become Keito estimates, invoices, recurring invoices, and client-ready reports, with Stripe invoice payments.
Accounting tool or billable-hours tool
FreshBooks’ pricing page (checked 2026-10-09) lists Lite at $23 USD per month for 5 billable clients, Plus at $43 for 50 clients, Premium at $70 for unlimited clients, and Select on custom pricing, often with introductory discounts. Unlimited time tracking is included on every plan. Team members cost $11 per person per month on every plan, with two included on Select, and Advanced Payments is a $20 per month add-on below Select. For a solo owner that is good value for accounting and invoicing together. For a ten-person agency, per-member add-ons and client limits change the maths, and the billing workflow needs review before an hour reaches an invoice. Keito is not a double-entry accounting or bank-reconciliation tool, so it is not a like-for-like replacement for FreshBooks’ books. Its case is that billable time, its approval, and the invoice built from it belong in one reviewed record at a published flat price.
Choose FreshBooks when the core need is small-business accounting: invoices, expenses, bank reconciliation, and tax-time reports for a solo owner or very small team
Choose Keito when the problem is team billable hours: capturing time by client and project, approving it at each person’s rate, and invoicing from approved time
Prove it in one billing period: run Keito alongside FreshBooks and compare invoices built from approved hours with your current time-to-invoice process
Workflow fit
Keito keeps FreshBooks alternative connected to client, project, billable status, approval, and invoice context before the work reaches finance.
Choose FreshBooks when the core need is small-business accounting: invoices, expenses, bank reconciliation, and tax-time reports for a solo owner or very small team
Choose Keito when the problem is team billable hours: capturing time by client and project, approving it at each person’s rate, and invoicing from approved time
Prove it in one billing period: run Keito alongside FreshBooks and compare invoices built from approved hours with your current time-to-invoice process
FreshBooks offers a timer and manual time entries against clients and projects. Keito drafts a time entry from the work actually done; the person confirms and corrects it against the right client, project, and task, and marks what is billable.
FreshBooks adds $11 per month for each team member. Keito Pro, at $49 USD/month per workspace with no per-user fees, includes per-member billing rates, timesheet and expense approvals, and project-scoped approval workflows.
Keito builds estimates, invoices, recurring invoices, and client-ready reports from approved hours, with Stripe invoice payments, and copies invoices to QuickBooks Online or Xero on Business so the books stay in your accounting tool.
The difference is not just recording time. It is whether the record can support billing, project decisions, and client conversations.
Product shape
A workspace for time and expense tracking, reviewed billable hours, estimates, invoices, and client reporting.
FreshBooks publishes small-business accounting software: invoices, estimates, proposals, expenses, payments, bank reconciliation, and financial reports.
How time is captured
AI drafts an entry from the work done; the person confirms it against a client, project, and task, and a reviewer approves it.
FreshBooks includes unlimited time tracking on every plan, with a timer and manual entries linked to clients and projects.
Team pricing
Pro $49 USD/month and Business $199 USD/month per workspace, with no per-user fees.
FreshBooks lists team members at $11 per person per month on every plan, with two included on Select (checked 2026-10-09).
Client limits
Clients are not capped by plan.
Lite allows 5 billable clients and Plus allows 50; Premium and Select are unlimited.
Pricing
Published flat pricing: Solo $19 USD/month for one licensed user; Pro $49 USD/month and Business $199 USD/month per workspace.
FreshBooks lists Lite at $23, Plus at $43, and Premium at $70 USD per month, with Select on custom pricing (checked 2026-10-09).
Accounting
Not an accounting ledger; on Business, invoices copy to QuickBooks Online or Xero.
Double-entry accounting reports, bank reconciliation, and accountant access are built in on Plus and above.
It is software a business uses instead of, or alongside, FreshBooks, which combines invoicing, expenses, payments, time tracking, and small-business accounting. Some owners switch to another accounting tool such as QuickBooks Online or Xero. Agencies and consultancies that bill by the hour often need a better home for team billable time. Keito is that alternative: AI-drafted time each person confirms, approved by a reviewer, then turned into invoices and client reports.
Yes. FreshBooks’ pricing page lists unlimited time tracking on every plan, and its timer and manual entries can be linked to clients and projects and pulled onto invoices. What growing teams usually want on top is a reviewer approving hours before billing and a rate set per person. Keito Pro includes per-member billing rates, timesheet approvals, and project-scoped approval workflows.
FreshBooks’ pricing page (checked 2026-10-09) lists Lite at $23 USD per month for 5 billable clients, Plus at $43 for 50, and Premium at $70 for unlimited clients, often discounted at first, plus $11 per month for each team member. Keito publishes flat workspace pricing: Solo at $19 USD/month for one licensed user, Pro at $49 USD/month with approvals and billing rates, and Business at $199 USD/month, with no per-user fees.
Keep FreshBooks when the main need is accounting for a solo owner or very small team: invoices, expenses, bank reconciliation, double-entry reports, and tax-time reports in one tool. Keito is not an accounting ledger, so it is the wrong choice for replacing those. It fits when the gap is team billable time: capturing hours by client and project, approving them at each person’s rate, and invoicing from approved time.
Each approved entry in Keito carries the client, project, task, person, duration, description, billable status, rate, reviewer, and approval state. Keito builds estimates, invoices, and recurring invoices from those approved hours, accepts Stripe invoice payments, and produces client-ready reports by project and task. On Business, invoices can be copied to QuickBooks Online or Xero for the books.
Keito claims no native FreshBooks integration, automatic import, or two-way sync. Most teams start by adding their clients, projects, and rates in Keito, using a spreadsheet exported from FreshBooks where it helps, and tracking one billing period alongside FreshBooks. From there they either keep FreshBooks for accounting while time and invoicing run in Keito, or move the books to QuickBooks Online or Xero.
Solo includes 1 licensed user, unlimited AI agents, Mac, Windows, and iOS apps, Stripe payments, and standard CSV and Excel exports. Pro adds your team. Business adds integrations, planning, advanced reporting, and stronger controls.
1 licensed user
For independent consultants, freelancers, and small studios running work with AI agents.
Flat workspace price for 1 licensed user
Team collaboration
For teams that need shared workspaces, approvals, and team-level project visibility.
Flat workspace price with no per-user fees
Advanced operations
For organizations that need integrations, planning, advanced reporting, and stronger controls.
Flat workspace price with no per-user fees
Optional Business add-on: Microsoft Entra SSO.
View add-on and pricingAI agents do not require licenses on any plan.
Solo, Pro, and Business can use API keys for agent workflows.
Solo, Pro, and Business include standard CSV and Excel data export.
Start with Solo, add people on Pro when you need reviewers or collaborators, and see how Keito turns tracked effort into clearer reports.
