FreshBooks lists Lite at $23, Plus at $43, and Premium at $70 USD per month, with Select on custom pricing. Plans are capped by billable clients, and every extra team member adds $11 per month. If your team bills clients for its hours, Keito is a flat-price option for the whole workspace.
FreshBooks has four plans. Lite is $23 USD per month for up to 5 billable clients, Plus is $43 for up to 50, Premium is $70 for unlimited clients, and Select is quote-based. Each extra team member costs $11 per month, and Advanced Payments is a $20 monthly add-on below Select. An owner plus nine team members on Plus lists at about $142 a month. Keito Pro is $49 USD a month for the whole workspace, with no per-user fees.
Illustrative approval queue
Illustrative billing period
Ready to invoice
Entries approved
198
Clients
16
Team members
10
Hours from timers, calendars, and AI assistants
Each entry tied to a client, project, task, and billable status
Approved at each person’s billing rate
A reviewer approves timesheets before they reach an invoice
Invoice and client report from approved time
Stripe payment link on the invoice, copied to QuickBooks Online or Xero on Business
Most people searching for FreshBooks pricing want to know what it will cost once the whole team is on it. The answer has three parts: a plan chosen by how many clients you bill, an $11 monthly charge for each team member, and optional add-ons for payments and payroll. That model is good value for a solo owner who wants accounting and invoicing together. If your team’s hours are what turn into invoices, Keito prices the workspace rather than the headcount.
Create the clients, projects, and tasks you bill against, with per-member billing rates and project budgets by total hours, total fees, task, or person. Keito has no FreshBooks importer, so you set the billing structure up once, using a FreshBooks client export where it helps.
Run a timer in the web app, the Mac, Windows, or iOS app, or the Chrome extension, or add completed time. Review Outlook or Google Calendar events before they become entries, track time from Slack or a Trello card, sync linked entries to Jira worklogs, and let AI assistants such as Claude Desktop or ChatGPT log time through Keito’s hosted MCP connector.
On Pro and Business, timekeepers submit timesheets and a reviewer approves them at each person’s billing rate. By default, Keito invoices include only approved billable time and expenses; invoices can be paid through Stripe and, on Business, copied to QuickBooks Online or Xero.
FreshBooks plans vs Keito
FreshBooks’ pricing page lists four plans. Lite is $23 USD per month and lets you bill up to 5 clients, with unlimited invoices, estimates, expenses, and time tracking. Plus is $43 per month for up to 50 clients and adds proposals, retainers, recurring invoices, double-entry accounting reports, bank reconciliation, and accountant access. Premium is $70 per month for unlimited clients and adds project profitability, bill capture, and custom email templates. Select is priced on request, includes Advanced Payments and two team member accounts, and adds lower card fees and dedicated support. On every plan, each team member is an $11 monthly add-on, Advanced Payments is $20 a month below Select, and FreshBooks Payroll is $40 a month plus $6 per user. FreshBooks often shows a large introductory discount for the first months and a further discount for yearly billing. It is accounting software first. Keito’s case is narrower: reviewed billable hours and the client invoice built from them, at a published flat price for the whole workspace.
Choose FreshBooks if you are a solo owner or very small team that wants invoicing, expenses, bank reconciliation, and tax-time reports in one tool
Check the headcount and the client count: every team member adds $11 a month, and Lite and Plus cap how many clients you can bill
Choose Keito when billing clients from reviewed hours is the job and you want one flat price for every team member, reviewer, and finance user
Workflow fit
Keito keeps FreshBooks pricing connected to client, project, billable status, approval, and invoice context before the work reaches finance.
Choose FreshBooks if you are a solo owner or very small team that wants invoicing, expenses, bank reconciliation, and tax-time reports in one tool
Check the headcount and the client count: every team member adds $11 a month, and Lite and Plus cap how many clients you can bill
Choose Keito when billing clients from reviewed hours is the job and you want one flat price for every team member, reviewer, and finance user
Keito Pro is $49 USD/month, or $470 USD/year, per workspace with unlimited licensed users, so the price does not move when you add a contractor, reviewer, or finance user. It includes timesheet and expense approvals, project-scoped approval workflows, per-member billing rates, project budgets, and team capacity and utilization.
Keito builds estimates, invoices, and recurring invoices from approved hours on every paid plan, accepts Stripe payments, and copies invoices to QuickBooks Online or Xero on Business, so the books stay in your accounting tool and clients only see reviewed time.
Reviewed calendar imports pull in up to 50 Outlook or Google Calendar events at a time, the Jira Cloud integration writes worklogs from linked entries, and AI assistants can log time through Keito’s hosted MCP connector, so entries arrive with client and project context and a person confirms them before billing.
The difference is not just recording time. It is whether the record can support billing, project decisions, and client conversations.
Pricing model
Solo $19 USD/month for one licensed user; Pro $49 USD/month and Business $199 USD/month per workspace, with no per-user fees.
FreshBooks: Lite $23, Plus $43, and Premium $70 USD per month, Select on custom pricing, plus $11 per team member per month.
Client limits
Clients are not capped by plan.
Lite bills up to 5 clients and Plus up to 50; Premium and Select are unlimited.
Trial
14-day free trial for new signups on Solo, Pro, and Business (card required; billing starts after the trial unless you cancel).
30-day free trial with no credit card required.
Accounting
Keito is not an accounting ledger; on Business, invoices copy to QuickBooks Online or Xero.
Double-entry accounting reports, bank reconciliation, and accountant access from Plus upwards.
Approvals and invoicing
Timesheet and expense approvals with per-member billing rates on Pro and Business; invoices from approved hours on every paid plan, with Stripe payments.
Unlimited time tracking on every plan, with unbilled time pulled onto FreshBooks invoices.
FreshBooks lists Lite at $23 USD per month, Plus at $43, and Premium at $70, with Select priced on request. Each extra team member costs $11 per month, Advanced Payments is a $20 monthly add-on below Select, and FreshBooks Payroll is $40 a month plus $6 per user. FreshBooks often discounts the first few months and offers a further discount for yearly billing.
The main difference is how many clients you can bill. Lite covers up to 5 billable clients, Plus up to 50, and Premium is unlimited. Plus adds proposals, retainers, recurring invoices, double-entry accounting reports, bank reconciliation, and accountant access. Premium adds project profitability, bill capture, and custom email templates. Every plan includes unlimited time tracking, invoices, estimates, and expenses.
FreshBooks lists team members as an $11 per person monthly add-on on every plan, and Select includes two team member accounts. So the bill grows with your headcount as well as your client count. Keito Pro and Business are priced per workspace with no per-user fees, so adding a team member, reviewer, or finance user does not change the price.
An owner plus nine team members on FreshBooks Plus lists at about $142 a month, or about $169 on Premium, before introductory discounts or add-ons. Keito Pro is $49 USD a month, or $470 USD a year, for the whole workspace with no per-user fees, and includes timesheet approvals, per-member billing rates, project budgets, and invoicing from approved hours.
Keito has no native FreshBooks integration or importer, so plan a clean start. Add your clients, projects, and rates in Keito, using a FreshBooks export where it helps, and run one billing period alongside FreshBooks. Many teams keep FreshBooks or move to QuickBooks Online or Xero for the books, while time, approvals, and client invoicing run in Keito.
Each approved entry carries the client, project, task, person, duration, notes, billable status, and billing rate. By default, Keito invoices include only approved billable time and expenses. Keito builds invoices, estimates, and recurring invoices from them, accepts Stripe payments, and produces time and budget reports by client and project; on Business, invoices can be copied to QuickBooks Online or Xero.
Solo includes 1 licensed user, unlimited AI agents, Mac, Windows, and iOS apps, Stripe payments, and standard CSV and Excel exports. Pro adds your team. Business adds integrations, planning, advanced reporting, and stronger controls.
1 licensed user
For independent consultants, freelancers, and small studios running work with AI agents.
Flat workspace price for 1 licensed user
Team collaboration
For teams that need shared workspaces, approvals, and team-level project visibility.
Flat workspace price with no per-user fees
Advanced operations
For organizations that need integrations, planning, advanced reporting, and stronger controls.
Flat workspace price with no per-user fees
Optional Business add-on: Microsoft Entra SSO.
View add-on and pricingAI agents do not require licenses on any plan.
Solo, Pro, and Business can use API keys for agent workflows.
Solo, Pro, and Business include standard CSV and Excel data export.
Start with Solo, add people on Pro when you need reviewers or collaborators, and see how Keito turns tracked effort into clearer reports.
