FunctionFox gives creative teams timesheets with a stopwatch timer, budgets, retainers, and reports. Keito starts one step earlier — drafting time entries from the work that actually happened, so designers, writers, and strategists confirm hours instead of reconstructing them, with AI tool costs landing on the same client record.
Illustrative review queue
Illustrative billing period
Hours evidenced
Entries confirmed
143
AI tool costs
$318
Projects billed
12
Design hours tied to client and campaign
Client, project, and billable status confirmed on entry
AI tool spend beside the hours
Approved model and tool costs on the same project
Invoice evidence handed to billing
Approved records passed to the studio’s invoicing process
FunctionFox is built for creative teams: timesheets with a stopwatch timer, estimate and budget tracking, retainers, project and resource management, and comprehensive reports. The capture layer still depends on people running timers and filling in timesheets. Keito approaches the same billable record from the other direction — draft from the work, then review.
Set up clients, projects, tasks, rates, reviewers, and billing periods in Keito in days — while FunctionFox, spreadsheets, or whatever the team uses today stays exactly where it is.
Keito drafts time entries from the work that actually happened alongside typed, timed, API, CLI, and agent-sourced records, so creatives confirm and correct instead of reconstructing the week from memory.
Reviewers settle billable status, rate questions, and write-downs, attach approved AI tool and model costs to the same client and project, and pass approved evidence to the studio’s invoicing process.
Timer discipline vs drafted-and-reviewed hours
FunctionFox is published as time tracking and project management for creative professionals: timesheets with a stopwatch timer, unlimited clients and projects, estimate and budget tracking, retainer tracking, and comprehensive reports, with higher editions adding to-do lists, Gantt charts and schedules, availability and traffic reports, job intake forms, and a custom report builder. None of that should be read as missing capability — for teams that live in timers and timesheets, it is a mature, creative-specific system. Keito’s argument is about where the hours come from. Stopwatch timers and end-of-week timesheets depend on discipline that creative work interrupts: a designer deep in revisions, a writer switching between three clients, a strategist in back-to-back calls. The hours that never reach the timesheet quietly leave the invoice. Keito drafts time entries from the work that actually happened — alongside typed, timed, API, CLI, and agent-sourced records — and routes everything through review, so the person who did the work confirms the record instead of reconstructing it. Approved AI tool and model costs sit beside the hours on the same client and project, reflecting how creative work is now delivered. The boundary is deliberate: Keito is not an agency-management suite — it does not reproduce FunctionFox’s Gantt charts, traffic and availability reports, retainer tracking, or job intake forms, and it claims no native FunctionFox integration, automatic import, or synchronisation.
Choose FunctionFox when the team wants timer-based creative time tracking with budgets, retainers, and traffic reporting in one system
Choose Keito when hours keep leaking because capture depends on timers and memory — and when AI tool costs belong on the client record
Prove it in one billing cycle: Keito stands up alongside whatever the studio uses today
Workflow fit
Keito keeps FunctionFox alternative connected to client, project, billable status, approval, and invoice context before the work reaches finance.
Choose FunctionFox when the team wants timer-based creative time tracking with budgets, retainers, and traffic reporting in one system
Choose Keito when hours keep leaking because capture depends on timers and memory — and when AI tool costs belong on the client record
Prove it in one billing cycle: Keito stands up alongside whatever the studio uses today
Keito drafts entries from the work that happened; designers, writers, and developers confirm and correct rather than running stopwatches or reconstructing the week on Friday afternoon.
Image models, copy assistants, and agent runs are part of creative delivery now. Keito records approved AI tool and model costs against the same client and project as the team’s hours, so the invoice reflects the real cost of delivery.
Reviewers settle billable status, rate context, and write-down decisions before the period closes, then hand approved invoice evidence to the studio’s existing invoicing process through exports or API handoffs the team designs and tests itself.
The difference is not just recording time. It is whether the record can support billing, project decisions, and client conversations.
Product shape
A standalone workspace for reviewed billable time, AI tool and agent costs, billing decisions, and invoice evidence.
FunctionFox is published as time tracking and project management for creative professionals — timesheets, budgets, retainers, project and resource management, and reporting across three editions.
How hours are captured
AI drafts entries from the work that happened; the person who did the work confirms them, and reviewers approve before invoicing.
FunctionFox publishes timesheet entry with a stopwatch timer — capture runs on timers and filled-in timesheets.
AI delivery costs
Approved AI tool, model, and agent costs recorded beside the hours on the same client and project.
Published FunctionFox capabilities centre on creative time, budgets, retainers, projects, resources, and reporting rather than AI tool or agent cost attribution.
Pricing model
Published flat team pricing a studio can model before committing.
FunctionFox publishes per-user pricing across Classic, Premier, and In-House editions with a three-user minimum.
Data movement
Team-designed, tested exports and API handoffs moved in deliberate stages.
No native FunctionFox import, automatic synchronisation, or automatic reconciliation is assumed in either direction.
It is time-tracking software a creative team adopts instead of — or alongside — FunctionFox’s timesheet-and-stopwatch model. Keito is one such alternative: hours are drafted by AI from the work that actually happened, confirmed by the person who did it, reviewed with approved AI tool and model costs on the same client record, and only then handed over as invoice evidence.
The main difference is where hours come from. FunctionFox publishes timesheets with a stopwatch timer plus estimate and budget tracking, retainer tracking, project and resource management, and comprehensive reports — a mature system for teams that live in timers. Keito drafts entries from real work signals — typed, timed, API, CLI, and agent-sourced — so creatives confirm rather than reconstruct, and reviewers approve every hour and AI cost before it reaches an invoice.
Choose FunctionFox when the team wants creative-specific project management around timer-based tracking: estimate and budget tracking, retainer tracking, and — in its higher editions — Gantt charts and schedules, availability and traffic reports, and custom job intake forms. Keito does not reproduce those agency-management features; it is the reviewed capture-and-billing-evidence layer, so it is the wrong choice if scheduling and traffic management are the immediate problem.
In stages, without a migration project. Set up clients, projects, rates, reviewers, and billing periods in Keito first and run one billing cycle in parallel to prove the drafted-and-reviewed record. Historical FunctionFox data stays where it is, and any transfer of reference data happens through exports the team designs and tests itself — there is no automatic import.
Each reviewed record keeps the client, project, contributor, duration, description, billable status, rate context, reviewer, approval state, write-down decision, and billing period, with approved AI tool and model costs attributed to the same client and project as the hours. That evidence backs the invoices the studio sends and the delivery summaries agencies prepare for retainer arrangements, whatever system issues the invoice itself.
No. Keito claims no native FunctionFox integration, automatic import, activity ingestion, or two-way synchronisation. Capture in Keito is its own workflow — AI-drafted, typed, timed, API, CLI, and agent-sourced entries that pass review before becoming invoice evidence — and the team designs and tests any transfer between Keito, FunctionFox, and its invoicing process. A studio can keep FunctionFox for project and traffic management and run Keito alongside as the reviewed billable-time layer.
Solo includes 1 licensed user, unlimited AI agents, Mac desktop and iOS apps, Stripe payments, and standard CSV and Excel exports. Pro adds your team. Business adds integrations, planning, advanced reporting, and stronger controls.
1 licensed user
For independent consultants, freelancers, and small studios running work with AI agents.
Team collaboration
For teams that need shared workspaces, approvals, and team-level project visibility.
Advanced operations
For organizations that need integrations, planning, advanced reporting, and stronger controls.
AI agents do not require licenses on any plan.
Solo, Pro, and Business can use API keys for agent workflows.
Solo, Pro, and Business include standard CSV and Excel data export.
Start with Solo, add people on Pro when you need reviewers or collaborators, and see how Keito turns tracked effort into clearer reports.