Hubstaff charges per seat, including for the account owner, across four plans: Starter, Grow, Team, and Enterprise. The plan you need depends on whether you want invoices, expenses, and scheduling, or just time and activity tracking. If your team bills clients and the seat count keeps growing, Keito is a flat-price alternative built around approved hours and invoices.
Hubstaff lists four plans, priced per seat per month on annual billing: Starter at $4.99 (time tracking and activity levels), Grow at $7.50 (adds time off, invoices, and payments), Team at $10 (adds scheduling, expenses, and daily limits), and Enterprise at $25 with custom terms through sales (checked 2026-10-22). There is a 14-day free trial rather than a free plan, and you pay for your own seat even if you do not track time. For a 10-person team on Team that is about $100 a month. Keito Pro is $49 USD a month for the whole workspace, with no per-user fees.
Illustrative approval queue
Illustrative billing period
Ready to invoice
Entries approved
212
Clients
8
Team members
14
Hours from timers, calendars, and AI assistants
Each entry tied to a client, project, task, and billable status
Approved at each person’s rate
A reviewer approves timesheets before they reach an invoice
Invoice and client report from approved time
Stripe payment link on the invoice, copied to QuickBooks Online or Xero on Business
Most teams searching for Hubstaff pricing are working out what the tool will cost once everyone who tracks, reviews, or invoices time has a seat. Hubstaff is built around time tracking with activity levels, screenshots, and GPS options, with invoices and payments from Grow upwards. If your real need is billing clients accurately rather than monitoring activity, the cost question changes: Keito prices the workspace, not the headcount, and invoices from approved hours.
Create the clients, projects, and tasks you bill against, with per-member billing rates and project budgets by total hours, total fees, task, or person. Keito has no Hubstaff importer, so you set the billing structure up once and keep Hubstaff exports as the archive.
Run a timer in the web app, the Mac, Windows, or iOS app, or the Chrome extension, or add completed time. Review Outlook or Google Calendar events before they become entries, track time from Slack or a Trello card, sync linked entries to Jira worklogs, and let AI assistants such as Claude Desktop or ChatGPT log time through Keito’s hosted MCP connector.
On Pro and Business, timekeepers submit timesheets and a reviewer approves them at each person’s billing rate. By default, Keito invoices include only approved billable time and expenses; invoices can be paid through Stripe and, on Business, copied to QuickBooks Online or Xero.
Hubstaff plans vs Keito
Hubstaff’s pricing page (checked 2026-10-22) lists Starter at $4.99 per seat per month on annual billing for basic time tracking and activity levels, Grow at $7.50 adding time off, invoices, and payments, Team at $10 adding scheduling, expenses, and daily limits, and Enterprise at $25 with advanced support and custom solutions through sales. Every member who tracks time needs a seat, the owner included; people who only view reports can use Hubstaff’s free Project Viewer role. Add-ons such as Insights can be bought on lower plans, and seats added mid-way through an annual plan are charged pro rata. Keito is not a workforce monitoring tool with screenshots or GPS. Its case is narrower: reviewed billable hours and the invoice built from them, at a flat price for the whole workspace.
Choose Hubstaff when activity levels, screenshots, GPS job sites, or payroll-style payments are part of how you manage the team
Watch the seat count: the owner pays for a seat, and every contractor who tracks time adds another
Choose Keito when reviewed billable hours and invoices matter most and you want one flat price for every reviewer, contractor, and finance user
Workflow fit
Keito keeps Hubstaff pricing connected to client, project, billable status, approval, and invoice context before the work reaches finance.
Choose Hubstaff when activity levels, screenshots, GPS job sites, or payroll-style payments are part of how you manage the team
Watch the seat count: the owner pays for a seat, and every contractor who tracks time adds another
Choose Keito when reviewed billable hours and invoices matter most and you want one flat price for every reviewer, contractor, and finance user
Hubstaff’s cost rises with every seat on the plan you choose. Keito Pro, at $49 USD/month per workspace with no per-user fees, includes timesheet and expense approvals, project-scoped approval workflows, per-member billing rates, and team capacity and utilization.
Hubstaff adds invoices and payments from its Grow plan. Keito builds estimates, invoices, and recurring invoices from approved hours on every paid plan, accepts Stripe payments, and copies invoices to QuickBooks Online or Xero on Business so the books stay in your accounting tool.
Keito does not record screens, apps, or locations. Instead, reviewed calendar imports pull in up to 50 Outlook or Google Calendar events at a time, the Jira Cloud integration writes worklogs from linked entries, and AI assistants can log time through Keito’s hosted MCP connector, so entries arrive with client and project context and a person confirms them before billing.
The difference is not just recording time. It is whether the record can support billing, project decisions, and client conversations.
Pricing model
Solo $19 USD/month for one licensed user; Pro $49 USD/month and Business $199 USD/month per workspace, with no per-user fees.
Hubstaff: Starter $4.99, Grow $7.50, Team $10, and Enterprise $25 per seat per month on annual billing, with Enterprise terms through sales (checked 2026-10-22).
Who pays for a seat
On Pro and Business, everyone in the workspace is covered by the flat price, including reviewers and finance users.
Every member who tracks time, including the owner. Report-only users can take the free Project Viewer role.
Free option
14-day free trial for new signups on Solo, Pro, and Business (card required; billing starts after the trial unless you cancel).
14-day free trial with no credit card; no permanent free plan is listed.
Invoicing
Estimates, invoices, and recurring invoices from approved hours on every paid plan, with Stripe payments; QuickBooks Online and Xero copies on Business.
Invoices and payments from the Grow plan upwards; expenses and scheduling on Team.
Monitoring
No screenshots, activity scoring, or GPS. Entries are reviewed before billing.
Activity levels on every plan, with screenshot and GPS time tracking options.
Hubstaff lists Starter at $4.99, Grow at $7.50, Team at $10, and Enterprise at $25 per seat per month on annual billing, with Enterprise terms agreed through sales (checked 2026-10-22). Grow adds time off, invoices, and payments; Team adds scheduling, expenses, and daily limits. Optional add-ons such as Insights cost extra on lower plans.
Not permanently. Hubstaff offers a 14-day free trial with no credit card required and a 30-day money-back guarantee on paid plans. After the trial, every member who tracks time needs a paid seat, including the account owner. People who only view reports can be given the free Project Viewer role.
Ten seats on Hubstaff Team cost about $100 a month on annual billing, or about $75 on Grow, and the total rises with each person you add. Keito Pro is $49 USD a month, or $39 USD a month billed yearly, for the whole workspace with no per-user fees, and includes timesheet approvals and invoicing from approved hours.
Usually for two reasons: per-seat cost that grows with contractors and reviewers, and monitoring features such as activity levels and screenshots that do not suit senior staff or client-facing consultants. Teams that mainly need accurate client billing often prefer a tool built around reviewed hours, approvals, and invoices rather than activity tracking.
Keito has no Hubstaff importer, so plan a clean start. Export your projects and time reports from Hubstaff as the archive, set up clients, projects, tasks, and billing rates in Keito, and start the next billing period there. Run one period alongside your current process and compare the invoices before switching. Developers can backfill older hours through the Keito API.
Each approved entry carries the client, project, task, person, duration, notes, billable status, and billing rate. By default, Keito invoices include only approved billable time and expenses. Keito builds invoices, estimates, and recurring invoices from them, accepts Stripe payments, and produces time and budget reports by client and project; on Business, invoices can be copied to QuickBooks Online or Xero.
Solo includes 1 licensed user, unlimited AI agents, Mac, Windows, and iOS apps, Stripe payments, and standard CSV and Excel exports. Pro adds your team. Business adds integrations, planning, advanced reporting, and stronger controls.
1 licensed user
For independent consultants, freelancers, and small studios running work with AI agents.
Flat workspace price for 1 licensed user
Team collaboration
For teams that need shared workspaces, approvals, and team-level project visibility.
Flat workspace price with no per-user fees
Advanced operations
For organizations that need integrations, planning, advanced reporting, and stronger controls.
Flat workspace price with no per-user fees
Optional Business add-on: Microsoft Entra SSO.
View add-on and pricingAI agents do not require licenses on any plan.
Solo, Pro, and Business can use API keys for agent workflows.
Solo, Pro, and Business include standard CSV and Excel data export.
Start with Solo, add people on Pro when you need reviewers or collaborators, and see how Keito turns tracked effort into clearer reports.
