Keito gives accounting firms one reviewed record for client time, approvals, AI-assisted delivery costs, and invoice evidence when the billing layer needs to be narrower than an all-in-one practice-management suite.
Illustrative period close
Illustrative billing state
Reviewed
Recorded work
126h
Review items
6
Ready
92%
Client work captured
Engagement and service context
Rate exceptions resolved
Activity and user rates confirmed
Invoice evidence approved
Firm-governed downstream handoff
Mango Practice Management already documents timer-based and manual time capture, billable and non-billable classification, activity and user billing rates, invoicing from tracked time, batch and recurring invoicing, and integrated ACH and card payments inside its all-in-one platform. Keito is the narrower choice for firms that want reviewed human and AI-assisted work to become billing evidence in one focused workspace, with explicit boundaries around any transfer.
Decide the clients, engagements, services, contributors, billable rules, reviewers, and billing periods Keito will own before touching live time capture or any document, e-signature, portal, payment, or due-date records the firm keeps in Mango Practice Management.
Resolve missing descriptions, wrong client or service context, non-billable entries, rate questions, AI-assisted delivery costs, and write-off decisions while the team can still explain what happened.
Use approved time and decision context for client summaries, invoice preparation, or a firm-governed downstream workflow without assuming automatic Mango Practice Management import, synchronisation, or reconciliation.
Compare operating scope, not just timers
Mango Practice Management, formerly ImagineTime, documents timer-based and manual time capture including a mobile app, billable and non-billable classification, activity- and user-level billing rates, invoices generated from tracked time, manual, batch, and recurring invoicing, branded invoice templates, integrated ACH and card payments, engagement letters and IRS-compliant e-signature, a client portal with secure file sharing, document management, due-date management with a tax calendar, capacity planning, and QuickBooks Online and Desktop integration. Buyers should evaluate it as an established all-in-one time-and-billing suite for CPA, tax, and bookkeeping firms, not as a product that lacks time or billing capability. Keito answers a narrower question. It keeps professional time, approved AI-agent or model costs, client and engagement context, billable status, descriptions, approvals, scope decisions, and invoice evidence in one focused review workflow. That fits a firm whose delivery and finance reviewers want a single clear source record, whose AI-assisted or technical work needs to sit beside professional time, or whose pricing preference favours a flat team rate over per-user licensing. The boundary matters: Keito does not claim to reproduce Mango's document-management, e-signature, client-portal, payment-processing, due-date-calendar, or QuickBooks integration capabilities. It does not claim a native Mango integration, automatic historical import, two-way synchronisation, payment migration, automatic invoice reconciliation, or a lossless switch. Before changing live work, the firm should decide which system owns clients, engagements, time, invoices, payments, and accounting records; test representative exports or API handoffs; preserve historical evidence; and approve rollback and reconciliation controls.
Choose Mango Practice Management when the firm wants time, billing, payments, documents, e-signature, and a client portal to stay in one suite
Choose Keito when the priority is a focused reviewed record for human and AI-assisted client work, billing evidence, and flat-rate team participation
Map system ownership, historical records, transfer controls, invoice evidence, and rollback steps before changing the live process
Workflow fit
Keito keeps Mango Practice Management time tracking alternative connected to client, project, billable status, approval, and invoice context before the work reaches finance.
Choose Mango Practice Management when the firm wants time, billing, payments, documents, e-signature, and a client portal to stay in one suite
Choose Keito when the priority is a focused reviewed record for human and AI-assisted client work, billing evidence, and flat-rate team participation
Map system ownership, historical records, transfer controls, invoice evidence, and rollback steps before changing the live process
Keep client, engagement, service, contributor, duration, billable status, work explanation, and approval state together before finance uses the record for billing or reporting.
Record staff time and approved AI-agent or model costs against the same client project so reviewers assess one delivery record, without implying automatic activity ingestion from Mango Practice Management or any other tool.
Move active capture and review in controlled stages, retain historical source evidence, and validate exports or API-based handoffs rather than expecting a one-click Mango migration that Keito does not provide.
The difference is not just recording time. It is whether the record can support billing, project decisions, and client conversations.
Primary product scope
Keito focuses on reviewed human and AI-assisted work, billing context, client evidence, and project economics.
Mango Practice Management documents time and expense tracking, billing, integrated payments, documents, e-signature, a client portal, due-date management, and QuickBooks integration for accounting firms.
Billing review record
Engagement leads resolve descriptions, scope decisions, billable status, AI-assisted costs, and approval exceptions before records become invoice evidence.
Buyers should verify how Mango's current timer, rate, batch-invoicing, payment, and reporting controls match the firm's exact review process.
Team participation
Flat-rate team plans let staff, partners, contractors, and billing reviewers share the Keito workflow without a separate charge for every participant.
Firms should compare current per-user pricing for every person who must capture, review, report, administer, or approve work.
Migration boundary
Keito supports a staged, firm-controlled move of active capture and review with explicit exports and handoffs.
No native Mango import, two-way synchronisation, payment migration, or automatic invoice reconciliation is assumed.
A Mango Practice Management time tracking alternative is a different system for capturing, reviewing, and using professional work in client billing. Keito is a focused option for firms that want approved human and AI-assisted work, invoice evidence, and project context without running that layer inside an all-in-one practice-management suite.
Firms should compare client and engagement structure, time capture, rate handling, exception review, approvals, invoicing, payment ownership, reporting, AI-assisted work, migration controls, integrations, and total team cost. Mango spans time, billing, payments, documents, e-signature, and a client portal in one suite, while Keito concentrates on the reviewed delivery record behind billing.
A firm should keep Mango Practice Management when it wants time, billing, integrated payments, documents, e-signature, a client portal, due-date management, and QuickBooks integration to remain inside one platform. Keito suits a narrower reviewed time, approval, AI-cost, and invoice-evidence workflow, so it should not be treated as feature-for-feature replacement parity.
Yes, a firm can migrate the active capture and review process in stages, but Keito does not promise a one-click or lossless Mango migration. The firm should map clients, engagements, services, people, billable rates, open work, historical evidence, reviewers, billing cutoffs, exports, and rollback steps before changing live capture.
A Mango migration should preserve the client, engagement, service, contributor, duration, billable status, description, rate context, reviewer, approval state, scope or write-off decision, invoice reference, payment status, and reporting period. Keito keeps new reviewed records traceable while the firm retains historical source evidence under its own retention policy.
No native Mango Practice Management or QuickBooks integration, automatic import, or automatic synchronisation is claimed. Keito supports structured capture, review, reporting, exports, API, CLI, and agent-friendly options, but each firm must design, test, approve, and monitor any transfer between Keito, Mango, its invoice process, payment systems, and general ledger.
Solo includes 1 licensed user, unlimited AI agents, Mac desktop and iOS apps, Stripe payments, and standard CSV and Excel exports. Pro adds your team. Business adds integrations, planning, advanced reporting, and stronger controls.
1 licensed user
For independent consultants, freelancers, and small studios running work with AI agents.
Team collaboration
For teams that need shared workspaces, approvals, and team-level project visibility.
Advanced operations
For organizations that need integrations, planning, advanced reporting, and stronger controls.
AI agents do not require licenses on any plan.
Solo, Pro, and Business can use API keys for agent workflows.
Solo, Pro, and Business include standard CSV and Excel data export.
Start with Solo, add people on Pro when you need reviewers or collaborators, and see how Keito turns tracked effort into clearer reports.