Mindbody bundles a Time Clock into an all-in-one booking, POS, payments, and marketing platform priced per location for fitness, wellness, and beauty businesses. Its published support documentation shows staff clocking in and out and managers adding, editing, or deleting entries — but it does not describe a distinct approval step, a required reason for a change, or a record of who edited an entry and when. Keito is the layer in between: AI-drafted time entries a staff member confirms, a separate reviewer settles payroll status with any change reasoned and recorded, and the reviewed hours become the evidence behind the payroll run.
Illustrative review queue
Illustrative pay period
Hours reviewed
Entries confirmed
38
Classes covered
96
Staff reviewed
12
Hours tied to each shift
Staff member, location, and role on every entry
Reviewed before payroll runs
A separate reviewer confirms hours before the batch closes
Evidence behind the payroll run
Approved hours back payroll and labor-cost reporting
Mindbody’s Time Clock lets hourly staff clock in and clock out, with hourly pay rates tracked for payroll reporting. Mindbody’s own support documentation for managing time clock entries covers adding, editing, and deleting them, but does not describe a required reason for a change, an edited-entry flag, or a record of which staff member made the edit and when. Keito answers the question that leaves open: did a separate reviewer actually confirm each staff member’s hours, with a recorded reason for any change, before those hours became a labor cost and a paycheck.
Set up staff, locations, and reviewers in Keito in days — Mindbody keeps running booking, POS, payments, and marketing exactly as it does today.
Keito drafts a time entry from the shift a staff member worked, so they confirm hours for that shift instead of relying on a time clock entry the same access level can also edit with no reason logged.
A separate reviewer approves payroll status before the period closes, then hands the approved hours to payroll or whichever system tracks labor cost.
A Time Clock bundled into a booking platform, not a payroll gate
Mindbody is published as an all-in-one business-management platform for fitness, wellness, and beauty businesses — gyms, fitness studios, yoga and Pilates studios, martial arts and group training, personal training, spas, and salons — covering booking and scheduling, POS and payments, marketing and lead generation, staff management, reporting, and a consumer marketplace app, priced per location with unlimited staff users rather than per seat. Its Time Clock is real, documented functionality: staff clock in and clock out, hourly pay rates are tracked, and reports cover payroll hours. What Mindbody’s published support documentation does not describe, across its Time Clock and time-clock-management articles, is a distinct approval step separate from editing, a required reason for a changed entry, or a record of which staff member made an edit and when — the management article covers adding, editing, and deleting entries without describing any of those controls. Keito’s argument is not that fitness and wellness businesses need a new booking, POS, or marketing platform — Mindbody already publishes all of that, bundled per location. It is that the hours behind a paycheck deserve a reviewer distinct from whoever can edit the time clock, and a recorded reason for any change, not an editable entry with no described review status. Keito drafts a time entry from the scheduled shift, the staff member confirms it, and a separate reviewer settles payroll status before the hours become evidence for a paycheck. The boundary is deliberate: Keito has no booking, POS, payments, or marketing, and it claims no native Mindbody integration, automatic import, or synchronisation. Mindbody keeps running the studio; Keito is where the hours behind it get an independent, reasoned review.
Choose Mindbody when the business needs booking, POS, payments, marketing, and a consumer marketplace listing running from one per-location platform
Choose Keito when the problem is that Mindbody’s Time Clock can be edited with no described reason, review status, or edit record
Prove it in one pay period: Keito runs alongside Mindbody, reviewing staff hours without touching booking or POS
Workflow fit
Keito keeps Mindbody alternative connected to client, project, billable status, approval, and invoice context before the work reaches finance.
Choose Mindbody when the business needs booking, POS, payments, marketing, and a consumer marketplace listing running from one per-location platform
Choose Keito when the problem is that Mindbody’s Time Clock can be edited with no described reason, review status, or edit record
Prove it in one pay period: Keito runs alongside Mindbody, reviewing staff hours without touching booking or POS
Keito drafts a time entry from the scheduled shift a staff member worked; they confirm and correct it instead of relying on a time clock entry the same access level can also edit with no reason logged.
Mindbody documents adding, editing, and deleting time clock entries with no described reason field, edited-entry flag, or edit record; Keito’s reviewer settles payroll status for every entry, with a reason recorded for any change, before the period closes.
Reviewers approve staff hours and hand the evidence to payroll or whichever system tracks labor cost, through exports the team designs and tests itself.
The difference is not just recording time. It is whether the record can support billing, project decisions, and client conversations.
Product shape
A standalone workspace for reviewed, payroll-ready staff hours and labor-cost evidence.
Mindbody publishes an all-in-one platform for fitness, wellness, and beauty businesses — booking, POS, payments, marketing, staff management, reporting, and a consumer marketplace app.
How time is captured
AI drafts a shift-specific entry from the work that happened; the staff member confirms it, and a separate reviewer approves before it becomes a labor cost or paycheck.
Mindbody’s Time Clock lets staff clock in and out, tracking hourly pay rates for payroll reporting, with managers able to add, edit, or delete entries.
Review before payroll
A reviewer distinct from the editor settles payroll status per entry, with any change reasoned and recorded, before the period closes.
Mindbody’s published material describes adding, editing, and deleting time clock entries without describing a required reason, an edited-entry flag, or a record of which staff member made the change.
Labor cost fit
Built for confirming the specific hours behind a staff member’s shift before they become a labor cost or a paycheck.
Built around booking, POS, payments, and marketing for a fitness or wellness business, with the Time Clock and payroll reporting as supporting tools, not a payroll gate.
Pricing and adoption
Published flat team pricing and a setup measured in days, run alongside Mindbody.
Mindbody publishes tiered plans priced per business location with unlimited staff users, with final cost also shaped by add-ons and payment-processing activity.
Data movement
Team-designed, tested exports and API handoffs moved in deliberate stages.
No native Keito-Mindbody import or automatic synchronisation is assumed in either direction; Mindbody’s own POS and payments cover client transactions, not payroll review.
It is software a gym, studio, or wellness business adopts instead of, or alongside, Mindbody, which runs booking, POS, payments, and marketing for fitness and wellness businesses. Because Mindbody already covers that much of the operation, an alternative rarely replaces all of it at once. Keito is the alternative for the review gap behind Mindbody’s Time Clock: AI-drafted entries the staff member confirms, approved by a separate reviewer before those hours become a paycheck.
It does both. Mindbody’s Time Clock lets hourly staff clock in and clock out, tracking hourly pay rates for payroll reporting, and managers can add, edit, or delete entries through Mindbody’s time-clock-management tools. What Mindbody’s published support documentation does not describe is a required reason for a change, an edited-entry flag, or a record of which staff member made an edit and when.
The gap is a reviewer and a recorded reason, not capture. Mindbody already logs a clock time for each shift and tracks it for payroll, but its own documentation on managing time clock entries does not describe an approval step distinct from editing, a required reason field, or an edit record. Keito adds that layer: it drafts a time entry from the scheduled shift, the staff member confirms it, and a separate reviewer settles payroll status, with a reason recorded for any change, before the hours become evidence for a paycheck. Mindbody still owns booking, POS, payments, and marketing; Keito owns the independently reviewed hours record.
Choose Mindbody when the business needs booking, POS, payments, marketing, and a consumer marketplace listing running from one per-location platform — it already covers all of that for fitness, wellness, and beauty businesses. Keito does not reproduce any of it: no booking, no POS, no payments, no marketing tools. It is the wrong choice if the immediate need is a studio operations platform rather than an independently reviewed record of staff hours.
Each reviewed record keeps the staff member, location, shift, duration, description, payroll status, reviewer, approval state, and pay period, tied to the specific shift a staff member worked rather than a time clock entry that could be edited or deleted under the same access used to run payroll. That package backs the payroll run and gives an owner a reviewed answer when a staff member’s hours are questioned.
No. Keito claims no native Mindbody integration, automatic import, or two-way synchronisation — Mindbody’s own booking, POS, payments, and Time Clock belong to its platform, not Keito’s. Capture in Keito is its own workflow: AI-drafted, typed, timed, and manually entered records that pass review before becoming payroll evidence. A studio can keep Mindbody for booking, POS, and payments and run Keito alongside it as the independent review layer for staff hours, with any transfer between them designed and tested by the team.
Solo includes 1 licensed user, unlimited AI agents, Mac desktop and iOS apps, Stripe payments, and standard CSV and Excel exports. Pro adds your team. Business adds integrations, planning, advanced reporting, and stronger controls.
1 licensed user
For independent consultants, freelancers, and small studios running work with AI agents.
Team collaboration
For teams that need shared workspaces, approvals, and team-level project visibility.
Advanced operations
For organizations that need integrations, planning, advanced reporting, and stronger controls.
AI agents do not require licenses on any plan.
Solo, Pro, and Business can use API keys for agent workflows.
Solo, Pro, and Business include standard CSV and Excel data export.
Start with Solo, add people on Pro when you need reviewers or collaborators, and see how Keito turns tracked effort into clearer reports.