Keito keeps fee-earner time, approved AI-assisted delivery costs, write-down decisions, and invoice evidence in one reviewed workspace, for firms that want their billing record settled somewhere more focused than a full case management platform.
Illustrative billing review
Illustrative pre-bill state
Approved
Time recorded
84h
Open exceptions
4
Approved
95%
Fee-earner time recorded
Matter and client attribution
Write-downs decided
Exceptions cleared before invoicing
Invoice evidence assembled
Approved record ready for the firm’s billing process
MyCase publishes a case-first legal platform: case management, documents, client intake, time and expense tracking, invoicing built from time and expense entries, trust accounting features, and its own AI-assisted time capture, on per-user monthly plans. Keito answers a different question: it gives the firm one focused, reviewed record of billable time, approved AI-assisted delivery costs, and billing decisions before any invoice or accounting handoff.
Name the clients, matters, contributors, rates, reviewers, and billing periods Keito will own — and keep case files, documents, intake, and any trust or retainer accounting in the firm’s practice management and accounting stack.
Work through vague narratives, missing matter context, non-billable classifications, rate questions, AI-assisted delivery costs, and write-down calls before the billing period closes, while the fee earner can still explain the entry.
Use the approved time, cost, and decision record for pre-bills, client summaries, and invoice preparation through a firm-governed handoff, without assuming any automatic MyCase import or synchronisation.
Compare the workflow you are actually changing
MyCase, part of the AffiniPay family, is case-first legal software. Its published scope includes case management, document handling, client intake, time and expense tracking from its entry tier, invoices generated from time and expense entries, trust accounting features, and AI-assisted time capture that it markets under Smart Time Finder and MIRA, all on published per-user monthly pricing across its Basic, Pro, and Advanced plans. Buyers should treat it as an active, widely used platform — not as software missing time tracking, billing, or automatic capture. Keito starts from a narrower premise: the record behind a bill deserves its own reviewed workspace. Billable hours, approved AI-agent and model costs, matter context, billable status, narratives, write-down decisions, approvals, and invoice evidence live in one review workflow, so nothing reaches an invoice unexplained. That suits firms and legal consultancies whose reviewers want one clear source record on flat team pricing, or whose AI-assisted research, drafting, or technical work should sit beside fee-earner hours in the same delivery record. The boundary is explicit: Keito is not legal practice management software and does not reproduce MyCase’s case management, document management, client intake, payments, or trust accounting, and it does not offer a native MyCase integration, automatic historical import, or two-way synchronisation. Before moving live work, decide which system owns clients, matters, time, invoices, and trust records; test representative exports or API handoffs; preserve historical evidence; and agree rollback and reconciliation controls.
Choose MyCase when the firm wants cases, documents, intake, time, billing, and trust accounting run inside one per-user platform
Choose Keito when the priority is a reviewed, defensible record of human and AI-assisted work behind each invoice on flat team pricing
Write down system ownership, historical retention, transfer checks, and rollback steps before switching live time capture
Workflow fit
Keito keeps MyCase time tracking alternative connected to client, project, billable status, approval, and invoice context before the work reaches finance.
Choose MyCase when the firm wants cases, documents, intake, time, billing, and trust accounting run inside one per-user platform
Choose Keito when the priority is a reviewed, defensible record of human and AI-assisted work behind each invoice on flat team pricing
Write down system ownership, historical retention, transfer checks, and rollback steps before switching live time capture
Keep matter, contributor, duration, billable status, narrative, rate context, and the reviewer’s decision in one record, so the firm can defend any line on any invoice.
Record approved AI-agent and model costs against the same client matter as human time so one delivery record carries the whole cost of the work, without implying automatic activity ingestion from MyCase or any other platform.
Move active capture and review in deliberate stages, keep historical source records under the firm’s retention policy, and validate every export or API handoff rather than expecting a one-click MyCase migration that Keito does not provide.
The difference is not just recording time. It is whether the record can support billing, project decisions, and client conversations.
Primary product scope
Keito concentrates on reviewed human and AI-assisted work, billing decisions, and invoice evidence in one focused workspace.
MyCase publishes a case-first platform: case management, documents, client intake, time and expense tracking, invoicing from time entries, and trust accounting features.
Pre-bill review
Reviewers settle narratives, billable status, rate questions, AI-assisted costs, and write-down decisions before records become invoice evidence.
MyCase publishes invoicing built from time and expense entries plus AI-assisted capture, so firms should verify how their own pre-bill review and write-down workflow maps onto their plan tier.
Team cost model
Flat-rate team plans cover fee earners, paralegals, contractors, and billing reviewers, with AI-assisted delivery costs recorded beside billable hours.
MyCase publishes per-user monthly pricing across its Basic, Pro, and Advanced plans, so firms should total current seat costs for everyone who touches billable time.
Migration boundary
Keito supports a staged, firm-controlled move of active capture and review with explicit exports and tested handoffs.
No native MyCase import, two-way synchronisation, or automatic invoice reconciliation is assumed.
A MyCase time tracking alternative is a different home for capturing and reviewing billable time before it becomes a client bill. Keito is a focused option for firms that want fee-earner hours, approved AI-assisted work costs, write-down decisions, and invoice evidence held in one reviewed workspace instead of inside a case management platform.
Keito and MyCase solve different problems. MyCase publishes a case-first platform whose scope includes case management, documents, intake, time and expense tracking, invoicing from time entries, trust accounting features, and AI-assisted time capture, on per-user plans. Keito concentrates on the reviewed record behind the bill — hours, AI-assisted delivery costs, billing decisions, and invoice evidence — on flat team pricing.
MyCase is the better choice when the firm wants cases, documents, client intake, time, billing, and trust accounting administered inside one platform. Keito serves a narrower reviewed time, approval, AI-cost, and invoice-evidence workflow, so a firm should not expect feature-for-feature parity with a practice management suite.
Move it in stages the firm controls. Map clients, matters, people, rates, open work, reviewers, and billing cutoffs first; pilot representative matters; reconcile complete billing periods; and keep historical MyCase records available under the firm’s retention policy. Keito does not promise a one-click or lossless MyCase migration, so exports and handoffs should be tested before live capture changes.
Keito keeps the client, matter, contributor, duration, billable status, narrative, rate context, reviewer, approval state, write-down decision, and billing period behind each invoice line, with approved AI-assisted delivery costs recorded against the same matter. Trust and retainer accounting records stay in the firm’s practice management and accounting stack.
No. Keito claims no native MyCase integration, automatic import, or automatic synchronisation. It provides structured capture, review, reporting, exports, API, CLI, and agent-friendly options, and each firm must design, test, and approve any transfer between Keito, MyCase, its invoicing process, and its accounting system. A firm keeping MyCase for case management can run Keito alongside it for the billing-review record.
Solo includes 1 licensed user, unlimited AI agents, Mac desktop and iOS apps, Stripe payments, and standard CSV and Excel exports. Pro adds your team. Business adds integrations, planning, advanced reporting, and stronger controls.
1 licensed user
For independent consultants, freelancers, and small studios running work with AI agents.
Team collaboration
For teams that need shared workspaces, approvals, and team-level project visibility.
Advanced operations
For organizations that need integrations, planning, advanced reporting, and stronger controls.
AI agents do not require licenses on any plan.
Solo, Pro, and Business can use API keys for agent workflows.
Solo, Pro, and Business include standard CSV and Excel data export.
Start with Solo, add people on Pro when you need reviewers or collaborators, and see how Keito turns tracked effort into clearer reports.