Keito captures job time by client and project, reviews it, and exports clean billing evidence so teams leaving WorkflowMax keep an auditable path to the invoice.
Migration review
Job time billed
$38.2k
Active work
24
Reviewed
91%
Ready to bill
$18.4k
Time captured with context
workflowmax alternative
Billing review complete
Client and project checked
Invoice evidence ready
Approved summary prepared
workflowmax alternative needs more than a timer. The billing record has to keep client, project, approval, and invoice context together before the work reaches finance.
Migrate client and project structure to Keito so the tracking workflow is familiar from day one — the same fields, the same billing discipline, without the pricing model that drove the switch.
Run the same approval step you relied on before, with the added assurance that the review covers project context, expenses, and billable status in one place.
Use the same billing data to produce client summaries and invoice backup without paying per seat each time the team or contractor roster changes.
WorkflowMax migration
When a tool like WorkflowMax winds down, the urgent problem is not the project plan, it is the billing trail: the job-level time records that justify what gets invoiced. Teams need a replacement that keeps that evidence intact rather than one that forces a rethink of how they bill. Keito maps onto the same job-billing motion. Time is captured against the client, project, and task, reviewed before it becomes invoice evidence, and exported in a form that feeds Xero-based invoicing. The migration becomes a continuity move, not a billing-process reset, so client invoices stay defensible from the first week on the new tool.
Track job time by client, project, and task
Review billable hours before invoicing
Export approved hours for Xero-based invoicing
Workflow fit
Keito keeps workflowmax alternative connected to client, project, billable status, approval, and invoice context before the work reaches finance.
Track job time by client, project, and task
Review billable hours before invoicing
Export approved hours for Xero-based invoicing
Keito is built around the same time capture, review, and invoice summary cycle used by the leading billing-focused time trackers — without the per-seat pricing model.
Add contractors, reviewers, and finance users to the billing workflow without checking whether each addition will increase the monthly tool spend.
Track AI agent costs by client and project alongside your team's billable hours so the full delivery effort is visible in one billing workspace.
The difference is not just recording time. It is whether the record can support billing, project decisions, and client conversations.
Job billing continuity
Keito keeps workflowmax alternative tied to clients, projects, billable status, approvals, and billing summaries in one workspace.
Typical setups capture time in one tool and rebuild the billing explanation later from exports, comments, or spreadsheet cleanup.
Review before invoicing
Managers review entries before they become invoice evidence, so missing context is fixed internally rather than during a client dispute.
Raw timer exports usually reach finance before delivery leads have confirmed whether the work is billable, complete, or client-ready.
Predictable team pricing
Flat-rate plans let delivery staff, reviewers, contractors, and finance users participate without per-seat pricing friction.
Per-seat time trackers make teams choose between clean billing participation and controlling tool spend.
The best way to manage workflowmax alternative is to capture work at source, attach it to the right client and project, review it before invoicing, and use the reviewed record as billing evidence. Keito is built around that workflow so time, approvals, and invoice context stay connected.
Yes. Keito helps with workflowmax alternative by tracking work by client, project, task, person, billable status, and review state, then turning approved records into client-ready summaries. That makes the data useful for billing, profitability, and client reporting rather than just attendance.
Keito is different because it treats time as billing evidence, not just duration. A generic timer records how long something took; Keito records who did the work, where it belongs, whether it was reviewed, and how it should appear in client billing context.
Before switching tools for workflowmax alternative, teams should check client and project structure, approval rules, export needs, historical billing evidence, and whether reviewers can participate without per-seat friction. Keito keeps that migration focused on preserving the billing workflow, not just replacing a timer.
A client-ready workflowmax alternative report should include the client, project, task, contributor, billable status, approval state, and a concise explanation of the work completed. Keito keeps those details connected so reports can answer client questions without exposing internal delivery noise.
Solo includes 1 licensed user, unlimited AI agents, Mac desktop and iOS apps, Stripe payments, and standard CSV and Excel exports. Pro adds your team. Business adds integrations, planning, advanced reporting, and stronger controls.
1 licensed user
For independent consultants, freelancers, and small studios running work with AI agents.
Team collaboration
For teams that need shared workspaces, approvals, and team-level project visibility.
Advanced operations
For organizations that need integrations, planning, advanced reporting, and stronger controls.
AI agents do not require licenses on any plan.
Solo, Pro, and Business can use API keys for agent workflows.
Solo, Pro, and Business include standard CSV and Excel data export.
Start with Solo, add people on Pro when you need reviewers or collaborators, and see how Keito turns tracked effort into clearer reports.