ZenMaid’s mobile app already lets a cleaner tap Clock In on a scheduled appointment and Clock Out when they finish, with GPS logging their location automatically — but that log exists for scheduling and accountability, not an independently reviewed payroll record. Manager approval is documented only for a cleaner clocking in late past a set grace period, and an office manager can otherwise edit any cleaner’s clock time directly, with no reason recorded. Keito is the layer in between: AI-drafted time entries a cleaner confirms, a reviewer settles billable and payroll status with any change reasoned and recorded, and the reviewed hours become the evidence behind payroll and client invoices.
Illustrative review queue
Illustrative billing period
Hours reviewed
Entries confirmed
38
Appointments billed
164
Cleaners reviewed
9
Hours tied to each appointment
Cleaner, client, and job on every entry
Reviewed before payroll runs
A reviewer confirms hours before the batch closes
Evidence behind payroll and invoices
Approved hours back payroll and the client invoice
ZenMaid’s mobile app lets a cleaner clock in and out on their scheduled appointment, with GPS logging their location automatically if the device allows it. ZenMaid’s own help documentation and payroll articles describe manager approval only as a narrow exception for a late clock-in past a configured grace period — not a general review, dispute record, or reconciliation step for on-time entries or for times an office manager edits directly from the web dashboard. The same manager who can edit a cleaner’s clock time is also the one who approves the payroll batch before it can be printed or paid. Keito answers the question that leaves open: did an independent reviewer actually confirm each cleaner’s hours, with a recorded reason for any change, before those hours became a labor cost and a paycheck.
Set up cleaners, jobs, and reviewers in Keito in days — ZenMaid keeps running scheduling, dispatch, online booking, invoicing, and client communication exactly as it does today.
Keito drafts a time entry from the job a cleaner worked, so a cleaner confirms hours for the appointment instead of relying on a self-reported clock button with no independent review.
A reviewer approves billable and payroll status before the period closes, then hands the approved hours to payroll or whichever system bills the client.
A clock log an admin can edit, with review only for late arrivals
ZenMaid is published as cleaning-business software: scheduling and dispatch, online booking forms, invoicing and payments through Stripe or Square, client communication, and a mobile app cleaners use in the field. That app includes genuine time tracking — a cleaner taps Clock In on their scheduled appointment and Clock Out when they finish, with GPS logging their location automatically if the device allows it. ZenMaid’s own marketing describes the purpose plainly: giving owners “the receipts” for accountability conversations with cleaners. What ZenMaid’s published help documentation does not describe, across its clock-in, payroll, and reporting articles, is a general review step for that recorded time before it reaches a paycheck. Manager approval appears only as a narrow exception for a cleaner clocking in beyond a configured grace period past their scheduled time — not a review of on-time entries, GPS-logged durations, or edits. An office manager can open any cleaner’s appointment and change their clock-in or clock-out time directly from the web dashboard; the record shows a small icon marking that an edit happened and when, but no reason field. That same manager is also the one who approves the payroll batch — which they can still adjust as a draft — before it can be printed or paid. Keito’s argument is not that cleaning businesses need a new scheduling, booking, or invoicing platform — ZenMaid already publishes all three, with payroll and GPS clock-in included from its Pro tier up. It is that the hours behind a paycheck deserve an independent reviewer and a recorded reason for any change, not just a self-reported clock time the same admin who runs payroll can edit. Keito drafts a time entry from the scheduled job, the cleaner confirms it, and a reviewer settles billable and payroll status before the hours become evidence for a paycheck or a client invoice. The boundary is deliberate: Keito has no scheduling, dispatch, online booking, or invoicing, and it claims no native ZenMaid integration, automatic import, or synchronisation. ZenMaid keeps running the business; Keito is where the hours behind it get an independent review.
Choose ZenMaid when the business needs scheduling, dispatch, online booking, invoicing, and client communication running from one cleaning-business platform
Choose Keito when the problem is that ZenMaid’s clock log has no independent reviewer or recorded change reasons behind payroll
Prove it in one pay period: Keito runs alongside ZenMaid, reviewing cleaner hours without touching scheduling or invoicing
Workflow fit
Keito keeps ZenMaid alternative connected to client, project, billable status, approval, and invoice context before the work reaches finance.
Choose ZenMaid when the business needs scheduling, dispatch, online booking, invoicing, and client communication running from one cleaning-business platform
Choose Keito when the problem is that ZenMaid’s clock log has no independent reviewer or recorded change reasons behind payroll
Prove it in one pay period: Keito runs alongside ZenMaid, reviewing cleaner hours without touching scheduling or invoicing
Keito drafts a time entry from the scheduled job a cleaner worked; the cleaner confirms and corrects it instead of relying on a self-reported clock button an admin can edit unreviewed.
ZenMaid documents manager approval only for late clock-ins past a set grace period; Keito’s reviewer settles billable and payroll status for every entry, with a reason recorded for any change, before the period closes.
Reviewers approve cleaner hours and hand the evidence to payroll or whichever system bills the client, through exports the team designs and tests itself.
The difference is not just recording time. It is whether the record can support billing, project decisions, and client conversations.
Product shape
A standalone workspace for reviewed, payroll-ready cleaner hours and billing evidence.
ZenMaid publishes a cleaning-business platform — scheduling, dispatch, online booking, invoicing, client communication, and a mobile app for cleaners.
How time is captured
AI drafts a job-specific entry from the scheduled appointment; the cleaner confirms it, and a reviewer approves before it becomes a labor cost or paycheck.
ZenMaid’s app lets a cleaner tap Clock In and Clock Out on an appointment, with GPS logging location automatically if the device allows it.
Review before payroll
A reviewer settles billable and payroll status per entry, with any change reasoned and recorded, before the batch closes.
ZenMaid’s published material documents manager approval only for clock-ins beyond a configured late-arrival grace period; an office manager can otherwise edit any cleaner’s clocked time directly, with no reason field, before approving the payroll batch themselves.
Billing model fit
Built for confirming the specific hours behind a cleaner’s appointment before they become a labor cost or a paycheck.
Built around scheduling, dispatch, online booking, invoicing, and client communication for a cleaning business, with clock-in/out and payroll reporting as supporting features from the Pro tier up.
Pricing and adoption
Published flat team pricing and a setup measured in days, run alongside ZenMaid.
ZenMaid prices per business at $19 USD/month (Starter, up to 40 appointments, no payroll) plus $4 per additional user, $39/month (Pro, unlimited appointments, adds payroll and GPS clock-in) plus $14 per user, or $49 USD/month (Pro Max, adds PTO/availability tracking and data export) plus $24 per user.
Data movement
Team-designed, tested exports and API handoffs moved in deliberate stages.
No native Keito-ZenMaid import or automatic synchronisation is assumed in either direction; ZenMaid’s own Stripe and Square integrations cover client payments, not payroll.
It is software a house cleaning or maid service business adopts instead of, or alongside, ZenMaid, which runs scheduling, dispatch, online booking, invoicing, and client communication for cleaning companies. Because ZenMaid already covers that much of the operation, an alternative rarely replaces all of it at once. Keito is the alternative for the review gap behind ZenMaid’s clock log: AI-drafted entries the cleaner confirms, reviewed before those hours become a paycheck or an invoice line.
ZenMaid does both. Its mobile app lets a cleaner tap Clock In and Clock Out on a scheduled appointment, and GPS automatically logs their location if the device allows it — ZenMaid markets this as giving owners “the receipts” for accountability conversations. What ZenMaid’s published help documentation does not describe is a general review, dispute record, or payroll-approval workflow for that clocked time: an office manager can edit any cleaner’s clock-in or clock-out time directly, with only a small icon marking when the edit happened and no reason field, and manager approval is documented only as a narrow exception for clock-ins beyond a configured late-arrival grace period.
The gap is independent review, not capture. ZenMaid already logs a GPS-stamped clock time for each appointment, but the same office manager who can edit that time is also the one who approves the payroll batch it feeds — nothing in ZenMaid’s public material shows a separate reviewer or a recorded reason for a changed hour. Keito adds that layer: it drafts a time entry from the scheduled job, the cleaner confirms it, and a reviewer settles billable and payroll status, with a reason recorded for any change, before the hours become evidence for a paycheck or client invoice. ZenMaid still owns scheduling, dispatch, invoicing, and client communication; Keito owns the reviewed hours record.
Choose ZenMaid when the business needs scheduling, dispatch, online booking, invoicing, and client communication running from one cleaning-business platform — it already publishes all of that, with payroll and GPS clock-in included from its Pro tier up. Keito does not reproduce any of it: no scheduling, no dispatch, no booking forms, no client invoicing. It is the wrong choice if the immediate need is a cleaning-business operations platform rather than a reviewed record of cleaner hours.
Each reviewed record keeps the cleaner, client or job, appointment, duration, description, billable status, payroll status, rate or pay type, reviewer, approval state, and pay period, tied to the specific appointment a cleaner worked rather than a clock time an admin could edit unreviewed. That package backs the paycheck or the invoice line ZenMaid, or any other system, turns into a bill, and gives an owner a reviewed answer when a cleaner’s hours or a client’s invoice is questioned.
No. Keito claims no native ZenMaid integration, automatic import, or two-way synchronisation — ZenMaid’s own scheduling, dispatch, clock-in/out, and payroll reporting belong to its platform, not Keito’s. Capture in Keito is its own workflow: AI-drafted, typed, timed, and manually entered records that pass review before becoming payroll or invoice evidence. A business can keep ZenMaid for scheduling, dispatch, and invoicing and run Keito alongside it as the review layer for cleaner hours, with any transfer between them designed and tested by the team.
Solo includes 1 licensed user, unlimited AI agents, Mac desktop and iOS apps, Stripe payments, and standard CSV and Excel exports. Pro adds your team. Business adds integrations, planning, advanced reporting, and stronger controls.
1 licensed user
For independent consultants, freelancers, and small studios running work with AI agents.
Team collaboration
For teams that need shared workspaces, approvals, and team-level project visibility.
Advanced operations
For organizations that need integrations, planning, advanced reporting, and stronger controls.
AI agents do not require licenses on any plan.
Solo, Pro, and Business can use API keys for agent workflows.
Solo, Pro, and Business include standard CSV and Excel data export.
Start with Solo, add people on Pro when you need reviewers or collaborators, and see how Keito turns tracked effort into clearer reports.