Keito keeps third-party project costs beside client, project, purpose, approval, and billing treatment so finance does not reconstruct them at invoice time.
Expense review
Costs ready to bill
$8.6k
Active work
24
Reviewed
91%
Ready to bill
$18.4k
Time captured with context
pass-through billing
Billing review complete
Client and project checked
Invoice evidence ready
Approved summary prepared
pass-through billing needs more than a timer. The billing record has to keep client, project, approval, and invoice context together before the work reaches finance.
Record billable time by client, project, task, and person so the billing source of truth is created during delivery, not reconstructed at month end.
Approve entries, expenses, and budget movement in one place so managers can catch missing context before finance creates the invoice.
Use the same tracked data for invoices, client summaries, margin reviews, and internal capacity conversations.
Client cost recovery
Pass-through costs become a month-end problem when receipts, subscriptions, contractor charges, travel, or materials arrive without a client and project attached. Finance can see that the company paid, but not whether the engagement allows recovery, who approved the purchase, or how the cost should appear on the invoice. Keito keeps the operational record together: teams attach the expense to the client work, describe its purpose, preserve supporting evidence, and route the billing treatment through review. Whether the firm passes the cost through at cost, includes it in a fee, or writes it off remains a commercial decision under the engagement terms. The invoice process starts with reviewed evidence instead of an inbox search.
Assign project costs to the client when they are recorded
Review approval and billing treatment before invoice preparation
Keep supporting evidence beside the recoverable cost
Workflow fit
Keito keeps pass-through billing connected to client, project, billable status, approval, and invoice context before the work reaches finance.
Assign project costs to the client when they are recorded
Review approval and billing treatment before invoice preparation
Keep supporting evidence beside the recoverable cost
Keito keeps time, expenses, approvals, and client context together so the invoice is backed by the same record your team used to deliver the work.
Invite the people who capture, review, and explain client work without turning each new contractor or reviewer into another per-seat charge.
Spot budget drift, missed entries, and low-margin work before the month closes and the client conversation becomes harder.
The difference is not just recording time. It is whether the record can support billing, project decisions, and client conversations.
Reviewed client costs vs month-end receipt reconstruction
Keito keeps pass-through billing tied to clients, projects, billable status, approvals, and billing summaries in one workspace.
Typical setups capture time in one tool and rebuild the billing explanation later from exports, comments, or spreadsheet cleanup.
Review before invoicing
Managers review entries before they become invoice evidence, so missing context is fixed internally rather than during a client dispute.
Raw timer exports usually reach finance before delivery leads have confirmed whether the work is billable, complete, or client-ready.
Predictable team pricing
Flat-rate plans let delivery staff, reviewers, contractors, and finance users participate without per-seat pricing friction.
Per-seat time trackers make teams choose between clean billing participation and controlling tool spend.
Pass-through billing is the recovery of eligible project costs that a firm paid on a client’s behalf. Keito records the client, project, purpose, evidence, approval, and billing treatment before the cost reaches an invoice.
Keito can organise recorded project expenses such as approved third-party services, software, travel, materials, or contractor costs when they belong to client delivery. Eligibility for recovery still depends on the engagement terms.
Keito connects pass-through costs to client projects, delivery records, approvals, and invoice preparation. A spreadsheet can list expenses but often leaves evidence and the billing decision in email or accounting notes.
That depends on the client agreement and the firm’s billing policy. Keito records the approved treatment and evidence, but the firm should apply its contract and obtain appropriate accounting or tax advice where needed.
A pass-through billing report should include the cost date, supplier or category, client, project, business purpose, amount, approval, and agreed billing treatment. Keito keeps that record reviewable before invoicing.
Solo includes 1 licensed user, unlimited AI agents, Mac desktop and iOS apps, Stripe payments, and standard CSV and Excel exports. Pro adds your team. Business adds integrations, planning, advanced reporting, and stronger controls.
1 licensed user
For independent consultants, freelancers, and small studios running work with AI agents.
Team collaboration
For teams that need shared workspaces, approvals, and team-level project visibility.
Advanced operations
For organizations that need integrations, planning, advanced reporting, and stronger controls.
AI agents do not require licenses on any plan.
Solo, Pro, and Business can use API keys for agent workflows.
Solo, Pro, and Business include standard CSV and Excel data export.
Start with Solo, add people on Pro when you need reviewers or collaborators, and see how Keito turns tracked effort into clearer reports.