Progress billing invoices a long project incrementally as phases complete, which keeps cash flowing but puts each claim under scrutiny. Keito captures reviewed time by project and phase so every progress invoice is backed by evidence of the work actually done rather than a percentage someone estimated.
Phase review
Stage ready to bill
$41.2k
Active work
24
Reviewed
91%
Ready to bill
$18.4k
Time captured with context
progress billing software
Billing review complete
Client and project checked
Invoice evidence ready
Approved summary prepared
progress billing software needs more than a timer. The billing record has to keep client, project, approval, and invoice context together before the work reaches finance.
Record billable time by client, project, task, and person so the billing source of truth is created during delivery, not reconstructed at month end.
Approve entries, expenses, and budget movement in one place so managers can catch missing context before finance creates the invoice.
Use the same tracked data for invoices, client summaries, margin reviews, and internal capacity conversations.
Stage-based billing evidence
Progress billing keeps cash moving on long projects by invoicing in stages — a percentage at each milestone or phase rather than one payment at the end. The model works only if the client believes each claim reflects real progress, and that is where firms get into trouble: when a stage invoice is based on a rough completion estimate or hours reconstructed near billing day, the client pushes back, payment stalls, and the relationship strains. Keito makes every stage defensible. Time and cost are captured against the right project and phase as the work happens, billable status is set at entry, and a manager reviews entries before they support a progress claim. When it is time to bill a stage, the invoice is backed by reviewed hours and a clear record of what was completed in that phase, so the client sees evidence rather than an assertion. Budgets and consumed effort stay visible across the whole engagement, so delivery leads can raise a progress invoice with confidence and finance can collect it without a dispute over what the stage actually covered.
Back every stage invoice with reviewed time by project and phase
Show budget consumed and work completed before raising a progress claim
Review entries so percentage-complete billing rests on evidence, not estimates
Workflow fit
Keito keeps progress billing software connected to client, project, billable status, approval, and invoice context before the work reaches finance.
Back every stage invoice with reviewed time by project and phase
Show budget consumed and work completed before raising a progress claim
Review entries so percentage-complete billing rests on evidence, not estimates
Keito keeps time, expenses, approvals, and client context together so the invoice is backed by the same record your team used to deliver the work.
Invite the people who capture, review, and explain client work without turning each new contractor or reviewer into another per-seat charge.
Spot budget drift, missed entries, and low-margin work before the month closes and the client conversation becomes harder.
The difference is not just recording time. It is whether the record can support billing, project decisions, and client conversations.
Estimated stage claim vs reviewed phase evidence
Keito keeps progress billing software tied to clients, projects, billable status, approvals, and billing summaries in one workspace.
Typical setups capture time in one tool and rebuild the billing explanation later from exports, comments, or spreadsheet cleanup.
Review before invoicing
Managers review entries before they become invoice evidence, so missing context is fixed internally rather than during a client dispute.
Raw timer exports usually reach finance before delivery leads have confirmed whether the work is billable, complete, or client-ready.
Predictable team pricing
Flat-rate plans let delivery staff, reviewers, contractors, and finance users participate without per-seat pricing friction.
Per-seat time trackers make teams choose between clean billing participation and controlling tool spend.
The best way to manage progress billing software is to capture work at source, attach it to the right client and project, review it before invoicing, and use the reviewed record as billing evidence. Keito is built around that workflow so time, approvals, and invoice context stay connected.
Yes. Keito helps with progress billing software by tracking work by client, project, task, person, billable status, and review state, then turning approved records into client-ready summaries. That makes the data useful for billing, profitability, and client reporting rather than just attendance.
Keito is different because it treats time as billing evidence, not just duration. A generic timer records how long something took; Keito records who did the work, where it belongs, whether it was reviewed, and how it should appear in client billing context.
Turn progress billing software into invoice-ready evidence by reviewing every entry for client, project, billable status, approval state, and billing notes before finance creates the invoice. Keito keeps those checks in the same workflow so the client summary is backed by reviewed work, not a late spreadsheet cleanup.
A client-ready progress billing software report should include the client, project, task, contributor, billable status, approval state, and a concise explanation of the work completed. Keito keeps those details connected so reports can answer client questions without exposing internal delivery noise.
Solo includes 1 licensed user, unlimited AI agents, Mac desktop and iOS apps, Stripe payments, and standard CSV and Excel exports. Pro adds your team. Business adds integrations, planning, advanced reporting, and stronger controls.
1 licensed user
For independent consultants, freelancers, and small studios running work with AI agents.
Team collaboration
For teams that need shared workspaces, approvals, and team-level project visibility.
Advanced operations
For organizations that need integrations, planning, advanced reporting, and stronger controls.
AI agents do not require licenses on any plan.
Solo, Pro, and Business can use API keys for agent workflows.
Solo, Pro, and Business include standard CSV and Excel data export.
Start with Solo, add people on Pro when you need reviewers or collaborators, and see how Keito turns tracked effort into clearer reports.