Keito attaches client expenses to the project that caused them and keeps purpose, evidence, approval, and billing status ready for the invoice review.
Invoice review
Expenses documented
$5.2k
Active work
24
Reviewed
91%
Ready to bill
$18.4k
Time captured with context
reimbursable expense billing
Billing review complete
Client and project checked
Invoice evidence ready
Approved summary prepared
reimbursable expense billing needs more than a timer. The billing record has to keep client, project, approval, and invoice context together before the work reaches finance.
Record billable time by client, project, task, and person so the billing source of truth is created during delivery, not reconstructed at month end.
Approve entries, expenses, and budget movement in one place so managers can catch missing context before finance creates the invoice.
Use the same tracked data for invoices, client summaries, margin reviews, and internal capacity conversations.
Expense recovery
A client-specific licence, train ticket, stock asset, courier charge, or subcontractor cost can be legitimate to recover and still vanish into overhead because the receipt arrived without project context. The problem is not usually the accounting entry; it is the missing delivery link between what was bought, why the client work needed it, and who approved reimbursement. Keito places that context beside the project record when the expense is logged. Reviewers can confirm the evidence, prevent duplicate or non-reimbursable items from reaching the client, and send finance only the approved costs. Time and expenses remain connected, so the invoice tells one complete delivery story rather than combining hours from one system with receipts from another.
Record client, project, purpose, and evidence with each expense
Review reimbursement eligibility before invoice preparation
Keep approved expenses beside the time and work they supported
Workflow fit
Keito keeps reimbursable expense billing connected to client, project, billable status, approval, and invoice context before the work reaches finance.
Record client, project, purpose, and evidence with each expense
Review reimbursement eligibility before invoice preparation
Keep approved expenses beside the time and work they supported
Keito keeps time, expenses, approvals, and client context together so the invoice is backed by the same record your team used to deliver the work.
Invite the people who capture, review, and explain client work without turning each new contractor or reviewer into another per-seat charge.
Spot budget drift, missed entries, and low-margin work before the month closes and the client conversation becomes harder.
The difference is not just recording time. It is whether the record can support billing, project decisions, and client conversations.
Project-linked expense evidence vs orphaned receipts
Keito keeps reimbursable expense billing tied to clients, projects, billable status, approvals, and billing summaries in one workspace.
Typical setups capture time in one tool and rebuild the billing explanation later from exports, comments, or spreadsheet cleanup.
Review before invoicing
Managers review entries before they become invoice evidence, so missing context is fixed internally rather than during a client dispute.
Raw timer exports usually reach finance before delivery leads have confirmed whether the work is billable, complete, or client-ready.
Predictable team pricing
Flat-rate plans let delivery staff, reviewers, contractors, and finance users participate without per-seat pricing friction.
Per-seat time trackers make teams choose between clean billing participation and controlling tool spend.
A reimbursable expense is an eligible project cost the firm paid and the client agreed to repay. Keito records the cost with its client, project, purpose, evidence, approval, and invoice status.
Capture each reimbursable expense when it occurs, with the amount, date, client, project, business purpose, supporting evidence, and expected billing treatment. Keito keeps that information ready for reviewer approval.
Keito connects expense evidence to client delivery, tracked work, approvals, and invoice preparation. A receipt-only app may capture the purchase accurately without showing why a specific client should reimburse it.
Yes, when the client agreement permits reimbursement. Keito keeps approved expenses beside the project’s reviewed hours so finance can prepare one coherent billing record rather than reconcile separate exports.
A client expense report should show the date, category or supplier, amount, project purpose, approval state, and agreed billing treatment, with supporting evidence where appropriate. Keito keeps those details in the reviewed project record.
Solo includes 1 licensed user, unlimited AI agents, Mac desktop and iOS apps, Stripe payments, and standard CSV and Excel exports. Pro adds your team. Business adds integrations, planning, advanced reporting, and stronger controls.
1 licensed user
For independent consultants, freelancers, and small studios running work with AI agents.
Team collaboration
For teams that need shared workspaces, approvals, and team-level project visibility.
Advanced operations
For organizations that need integrations, planning, advanced reporting, and stronger controls.
AI agents do not require licenses on any plan.
Solo, Pro, and Business can use API keys for agent workflows.
Solo, Pro, and Business include standard CSV and Excel data export.
Start with Solo, add people on Pro when you need reviewers or collaborators, and see how Keito turns tracked effort into clearer reports.