Keito is built for the retainer billing model — monthly client engagements where hours need to be tracked against agreed scope, reviewed before invoicing, and presented to clients in a way that justifies the retainer fee.
Monthly close
Retainer billing
$38.5k
Active retainers
12
Hours reviewed
348h
Scope used
91%
Monthly hours captured
Strategy and advisory retainers
Partner review complete
All retainer entries approved
Monthly invoices ready
Per client with scope evidence
Retainer billing is a recurring discipline. Every month needs the same clean record: hours tracked, scope reviewed, invoice ready.
Record billable time by client, project, task, and person so the billing source of truth is created during delivery, not reconstructed at month end.
Approve entries, expenses, and budget movement in one place so managers can catch missing context before finance creates the invoice.
Use the same tracked data for invoices, client summaries, margin reviews, and internal capacity conversations.
Monthly retainer management
Retainer clients are the most valuable billing relationships — and the ones most likely to question the fee when billing evidence is thin. When a retainer client asks what the team delivered this month, the answer needs to come from a reviewed record, not a reconstructed summary. Keito gives agencies and consultants a live retainer billing view: every hour is tagged to the client and retainer scope, reviewed before the billing cycle closes, and presented in a summary the client recognises as fair evidence of the month's work.
Set monthly retainer budgets per client and track hours against scope in real time
Get early visibility when retainer hours are running high before the scope conversation becomes difficult
Produce monthly billing summaries that match the retainer language the client signed off on
Workflow fit
Keito keeps retainer billing software connected to client, project, billable status, approval, and invoice context before the work reaches finance.
Set monthly retainer budgets per client and track hours against scope in real time
Get early visibility when retainer hours are running high before the scope conversation becomes difficult
Produce monthly billing summaries that match the retainer language the client signed off on
Keito keeps time, expenses, approvals, and client context together so the invoice is backed by the same record your team used to deliver the work.
Invite the people who capture, review, and explain client work without turning each new contractor or reviewer into another per-seat charge.
Spot budget drift, missed entries, and low-margin work before the month closes and the client conversation becomes harder.
The difference is not just recording time. It is whether the record can support billing, project decisions, and client conversations.
Retainer budget tracking
Monthly retainer budgets per client with live hours-versus-scope visibility.
Generic time trackers show hours totals but not retainer consumption or headroom.
Scope conversation support
See when retainer hours are running high early enough to have a scope conversation before billing.
Teams discover scope overruns at the end of the month when the invoice is already overdue.
Billing evidence
Monthly summaries that match the retainer scope and deliverables the client agreed to.
Raw hour exports do not map to retainer scope language and require manual reformatting for every client.
Retainer billing software tracks the hours and work delivered within a monthly client retainer, monitors hours consumed against the agreed scope, supports the review and approval of work before invoicing, and produces billing summaries that justify the monthly retainer fee.
The most effective approach is a billing workspace where delivery teams log time against the specific retainer client and scope. Account managers or principals review hours monthly, compare them against the retainer budget, and prepare the invoice from reviewed records rather than from memory or manual consolidation.
Keito lets you set a monthly retainer budget for each client and track all hours against it in real time. The workspace shows retainer consumption as hours are logged — so you can have an informed scope conversation before the client receives the monthly invoice.
Yes. Keito is designed for agencies and consultants with multiple concurrent retainer clients. Each client has its own billing workspace with a monthly retainer budget, and the team dashboard shows all active retainers, their consumption, and billing status in one view.
Solo is built for one human owner and unlimited AI agents. Pro adds human teammates. Business adds integrations, exports, and online invoice payments.
One human owner
For independent consultants, freelancers, and small studios running work with AI agents.
Team collaboration
For teams that need shared workspaces, approvals, and team-level project visibility.
Advanced operations
For organizations that need integrations, exports, online payments, and stronger controls.
AI agents do not count as human seats on any plan.
Solo, Pro, and Business can use API keys for agent workflows.
Stripe payments, exports, Xero, and QuickBooks are on Business.
Start with Solo, add people on Pro when you need reviewers or collaborators, and see how Keito turns tracked effort into clearer reports.