On a T&M contract the client pays for actual hours and materials, which means every invoice can be questioned line by line. Keito captures time and materials by client and project as the work happens, reviews it before invoicing, and turns approved entries into billing evidence that holds up to scrutiny.
Pre-invoice review
Billable hours this period
$33.7k
Active work
24
Reviewed
91%
Ready to bill
$18.4k
Time captured with context
time and materials billing
Billing review complete
Client and project checked
Invoice evidence ready
Approved summary prepared
time and materials billing needs more than a timer. The billing record has to keep client, project, approval, and invoice context together before the work reaches finance.
Record billable time by client, project, task, and person so the billing source of truth is created during delivery, not reconstructed at month end.
Approve entries, expenses, and budget movement in one place so managers can catch missing context before finance creates the invoice.
Use the same tracked data for invoices, client summaries, margin reviews, and internal capacity conversations.
T&M billing evidence
Time-and-materials contracts shift the burden of proof onto the supplier: the client is paying for actual effort and cost, so every hour and every charge can be challenged. When the underlying time is reconstructed from memory at month end, or logged without a clear billable status, the invoice becomes hard to defend — and disputed T&M invoices are slow to collect and quick to damage a client relationship. Keito makes the record the strong part of the deal. Time is captured against the right client, project, and task while the work is fresh, billable status and rate context are set at entry, and a manager reviews entries before they become invoice evidence. Materials and expenses sit alongside the hours in the same reviewed record. When the client asks what a line on the invoice covers, the answer is a reviewed entry tied to a specific project and task — not a best guess. That turns T&M billing from a recurring argument into a clean, evidence-backed process.
Capture T&M hours and materials by client and project as the work happens
Set billable status and rate context at entry instead of reconstructing it
Review every entry before it becomes a defensible invoice line
Workflow fit
Keito keeps time and materials billing connected to client, project, billable status, approval, and invoice context before the work reaches finance.
Capture T&M hours and materials by client and project as the work happens
Set billable status and rate context at entry instead of reconstructing it
Review every entry before it becomes a defensible invoice line
Keito keeps time, expenses, approvals, and client context together so the invoice is backed by the same record your team used to deliver the work.
Invite the people who capture, review, and explain client work without turning each new contractor or reviewer into another per-seat charge.
Spot budget drift, missed entries, and low-margin work before the month closes and the client conversation becomes harder.
The difference is not just recording time. It is whether the record can support billing, project decisions, and client conversations.
Reconstructed T&M invoice vs reviewed evidence
Keito keeps time and materials billing tied to clients, projects, billable status, approvals, and billing summaries in one workspace.
Typical setups capture time in one tool and rebuild the billing explanation later from exports, comments, or spreadsheet cleanup.
Review before invoicing
Managers review entries before they become invoice evidence, so missing context is fixed internally rather than during a client dispute.
Raw timer exports usually reach finance before delivery leads have confirmed whether the work is billable, complete, or client-ready.
Predictable team pricing
Flat-rate plans let delivery staff, reviewers, contractors, and finance users participate without per-seat pricing friction.
Per-seat time trackers make teams choose between clean billing participation and controlling tool spend.
The best way to manage time and materials billing is to capture work at source, attach it to the right client and project, review it before invoicing, and use the reviewed record as billing evidence. Keito is built around that workflow so time, approvals, and invoice context stay connected.
Yes. Keito helps with time and materials billing by tracking work by client, project, task, person, billable status, and review state, then turning approved records into client-ready summaries. That makes the data useful for billing, profitability, and client reporting rather than just attendance.
Keito is different because it treats time as billing evidence, not just duration. A generic timer records how long something took; Keito records who did the work, where it belongs, whether it was reviewed, and how it should appear in client billing context.
Turn time and materials billing into invoice-ready evidence by reviewing every entry for client, project, billable status, approval state, and billing notes before finance creates the invoice. Keito keeps those checks in the same workflow so the client summary is backed by reviewed work, not a late spreadsheet cleanup.
A client-ready time and materials billing report should include the client, project, task, contributor, billable status, approval state, and a concise explanation of the work completed. Keito keeps those details connected so reports can answer client questions without exposing internal delivery noise.
Solo includes 1 licensed user, unlimited AI agents, Mac desktop and iOS apps, Stripe payments, and standard CSV and Excel exports. Pro adds your team. Business adds integrations, planning, advanced reporting, and stronger controls.
1 licensed user
For independent consultants, freelancers, and small studios running work with AI agents.
Team collaboration
For teams that need shared workspaces, approvals, and team-level project visibility.
Advanced operations
For organizations that need integrations, planning, advanced reporting, and stronger controls.
AI agents do not require licenses on any plan.
Solo, Pro, and Business can use API keys for agent workflows.
Solo, Pro, and Business include standard CSV and Excel data export.
Start with Solo, add people on Pro when you need reviewers or collaborators, and see how Keito turns tracked effort into clearer reports.