Expensify captures the expenses; it does not capture the billable hours those expenses sit beside. Keito records time by client, project, and billable status so the labour behind a client invoice is reviewed evidence, not a guess bolted onto an expense report.
Weekly review
Client hours billed
$16.7k
Active work
24
Reviewed
91%
Ready to bill
$18.4k
Time captured with context
expensify time tracking
Billing review complete
Client and project checked
Invoice evidence ready
Approved summary prepared
expensify time tracking needs more than a timer. The billing record has to keep client, project, approval, and invoice context together before the work reaches finance.
Group work by client, project, issue, branch, or repository reference so time reports explain what changed, not just who was online.
Use approvals and project summaries to catch unassigned work, non-billable research, and time that needs a clearer client note.
Export clean summaries that connect delivery activity to project budgets, retainers, and invoices without exposing internal noise.
Time beside expenses
Expensify does expense capture well — receipts scanned, cards reconciled, reports approved — which is exactly what a finance team needs for reimbursable spend. The mismatch appears when a client bill is made up of both expenses and labour. Expenses are only part of the invoice; the larger and more disputed part is usually the hours, and an expense tool has no concept of billable time by client, project, or review state. So agencies using Expensify for cost end up pulling expenses from one place and reconstructing hours from somewhere looser — a spreadsheet, a timer export, or end-of-week recall — before anything can be invoiced. Keito gives the labour side the same rigour Expensify gives the cost side. Time is captured against the client, project, and task as the work happens, billable status is part of the entry, and a manager reviews hours before they become invoice evidence. The two records stay aligned without blurring together: Expensify explains what was spent, Keito explains what was worked, and the client invoice carries reviewed evidence for both. For a services team whose bills combine reimbursable cost and billable hours, that separation is the difference between an invoice that holds up and one that invites a dispute.
Capture billable hours by client and project beside Expensify expenses
Set and review billable status before invoicing
Keep reviewed time and expense evidence aligned on one invoice
Workflow fit
Keito keeps expensify time tracking connected to client, project, billable status, approval, and invoice context before the work reaches finance.
Capture billable hours by client and project beside Expensify expenses
Set and review billable status before invoicing
Keep reviewed time and expense evidence aligned on one invoice
Keito is designed for technical teams that need billing records to reflect real delivery work without pushing every developer into finance tooling. The Keito CLI, GitHub Action, and Agent Skill log time from the terminal, CI jobs, pull requests, and AI coding sessions directly.
Managers can separate billable implementation, non-billable discovery, support, and internal work before reports leave the team.
Use tracked engineering work for invoice backup, project profitability, and retainer reviews without stitching together several spreadsheets.
The difference is not just recording time. It is whether the record can support billing, project decisions, and client conversations.
Expense report vs reviewed billing record
Keito keeps expensify time tracking tied to clients, projects, billable status, approvals, and billing summaries in one workspace.
Typical setups capture time in one tool and rebuild the billing explanation later from exports, comments, or spreadsheet cleanup.
Review before invoicing
Managers review entries before they become invoice evidence, so missing context is fixed internally rather than during a client dispute.
Raw timer exports usually reach finance before delivery leads have confirmed whether the work is billable, complete, or client-ready.
Predictable team pricing
Flat-rate plans let delivery staff, reviewers, contractors, and finance users participate without per-seat pricing friction.
Per-seat time trackers make teams choose between clean billing participation and controlling tool spend.
The best way to manage expensify time tracking is to capture work at source, attach it to the right client and project, review it before invoicing, and use the reviewed record as billing evidence. Keito is built around that workflow so time, approvals, and invoice context stay connected.
Yes. Keito helps with expensify time tracking by tracking work by client, project, task, person, billable status, and review state, then turning approved records into client-ready summaries. That makes the data useful for billing, profitability, and client reporting rather than just attendance.
Keito is different because it treats time as billing evidence, not just duration. A generic timer records how long something took; Keito records who did the work, where it belongs, whether it was reviewed, and how it should appear in client billing context.
Yes, expensify time tracking can support client billing reports when the captured activity is tied to client, project, task, and approval context. Keito is designed to keep integration-driven work attached to that billing record, so delivery activity can become a client-ready summary instead of an isolated activity log.
A client-ready expensify time tracking report should include the client, project, task, contributor, billable status, approval state, and a concise explanation of the work completed. Keito keeps those details connected so reports can answer client questions without exposing internal delivery noise.
Solo includes 1 licensed user, unlimited AI agents, Mac desktop and iOS apps, Stripe payments, and standard CSV and Excel exports. Pro adds your team. Business adds integrations, planning, advanced reporting, and stronger controls.
1 licensed user
For independent consultants, freelancers, and small studios running work with AI agents.
Team collaboration
For teams that need shared workspaces, approvals, and team-level project visibility.
Advanced operations
For organizations that need integrations, planning, advanced reporting, and stronger controls.
AI agents do not require licenses on any plan.
Solo, Pro, and Business can use API keys for agent workflows.
Solo, Pro, and Business include standard CSV and Excel data export.
Start with Solo, add people on Pro when you need reviewers or collaborators, and see how Keito turns tracked effort into clearer reports.