Retained and contingent searches hide their real cost in sourcing and screening hours. Keito captures recruiter time by client and role, separates billable advisory from internal effort, and reviews hours so an agency prices and bills from evidence.
Reviewer check
Engagement hours
198h
Active work
24
Reviewed
91%
Ready to bill
$18.4k
Time captured with context
recruiting agency time tracking
Billing review complete
Client and project checked
Invoice evidence ready
Approved summary prepared
recruiting agency time tracking needs more than a timer. The billing record has to keep client, project, approval, and invoice context together before the work reaches finance.
Record time by client, project, and team member role so billing reports reflect actual team composition without needing a separate tracking system per person.
Give project leads a combined view of who worked on what, what is billable, and whether the team effort matches the client story before invoice prep starts.
Produce summaries that explain team effort by deliverable, milestone, or service area so clients understand what they are paying for.
Search profitability
Recruiting fees are usually priced on the outcome — a placement fee, a retained milestone, an RPO rate — which makes the effort behind a search invisible exactly where it matters. Two roles at the same fee can take a week and two months respectively depending on how rare the candidate is, how responsive the client is, and how many times the brief changes. A fee structure hides that completely until the agency wonders why some placements were barely profitable and others carried the desk. Hourly RPO and advisory work layered on top — market mapping, interview support, employer-branding advice — is even easier to give away when nobody tracks it against the client. Keito gives a recruiting agency a record that matches how the work actually happens. Recruiters log time against the client and role as they source and screen, mark which time is billable advisory versus internal search effort, and a reviewer checks entries before anything is billed or written off. That turns the invisible part of recruiting into evidence: the agency can see which clients and roles consume far more effort than their fee covers, bill advisory work that used to be free, and price the next engagement from real data instead of last quarter guesswork. The recruiting stays in the ATS; the effort behind each search finally gets counted and costed.
Capture recruiter time by client and role as the search happens
Separate billable advisory from internal sourcing and screening effort
Review hours before they are billed or written off
Workflow fit
Keito keeps recruiting agency time tracking connected to client, project, billable status, approval, and invoice context before the work reaches finance.
Capture recruiter time by client and role as the search happens
Separate billable advisory from internal sourcing and screening effort
Review hours before they are billed or written off
Keito flat pricing means project leads can add contractors, specialists, and reviewers without facing a billing escalation each time the delivery team changes composition.
Keito is designed for teams who move fast. It captures the minimum needed for billing accuracy: client, project, task, and billable status, without turning every entry into a form.
Project leads can see all team contributions to a client engagement, not just their own entries, so the billing review is a single step rather than an aggregation exercise.
The difference is not just recording time. It is whether the record can support billing, project decisions, and client conversations.
Fee-based guess vs per-search effort record
Keito keeps recruiting agency time tracking tied to clients, projects, billable status, approvals, and billing summaries in one workspace.
Typical setups capture time in one tool and rebuild the billing explanation later from exports, comments, or spreadsheet cleanup.
Review before invoicing
Managers review entries before they become invoice evidence, so missing context is fixed internally rather than during a client dispute.
Raw timer exports usually reach finance before delivery leads have confirmed whether the work is billable, complete, or client-ready.
Predictable team pricing
Flat-rate plans let delivery staff, reviewers, contractors, and finance users participate without per-seat pricing friction.
Per-seat time trackers make teams choose between clean billing participation and controlling tool spend.
The best way to manage recruiting agency time tracking is to capture work at source, attach it to the right client and project, review it before invoicing, and use the reviewed record as billing evidence. Keito is built around that workflow so time, approvals, and invoice context stay connected.
Yes. Keito helps with recruiting agency time tracking by tracking work by client, project, task, person, billable status, and review state, then turning approved records into client-ready summaries. That makes the data useful for billing, profitability, and client reporting rather than just attendance.
Keito is different because it treats time as billing evidence, not just duration. A generic timer records how long something took; Keito records who did the work, where it belongs, whether it was reviewed, and how it should appear in client billing context.
A project lead or delivery manager should review recruiting agency time tracking before invoicing because they can confirm whether the work is billable, complete, and explained in client language. Keito gives reviewers a shared workspace for checking team entries before the billing record leaves the delivery team.
A client-ready recruiting agency time tracking report should include the client, project, task, contributor, billable status, approval state, and a concise explanation of the work completed. Keito keeps those details connected so reports can answer client questions without exposing internal delivery noise.
Solo includes 1 licensed user, unlimited AI agents, Mac desktop and iOS apps, Stripe payments, and standard CSV and Excel exports. Pro adds your team. Business adds integrations, planning, advanced reporting, and stronger controls.
1 licensed user
For independent consultants, freelancers, and small studios running work with AI agents.
Team collaboration
For teams that need shared workspaces, approvals, and team-level project visibility.
Advanced operations
For organizations that need integrations, planning, advanced reporting, and stronger controls.
AI agents do not require licenses on any plan.
Solo, Pro, and Business can use API keys for agent workflows.
Solo, Pro, and Business include standard CSV and Excel data export.
Start with Solo, add people on Pro when you need reviewers or collaborators, and see how Keito turns tracked effort into clearer reports.