Keito helps therapists and mental health practices capture billable session time, separate admin and supervision from client-facing work, and produce reviewed billing summaries before invoices or insurance claims are prepared.
Billing review
Session hours this month
124.0h
Active work
24
Reviewed
91%
Ready to bill
$18.4k
Time captured with context
time tracking for therapists
Billing review complete
Client and project checked
Invoice evidence ready
Approved summary prepared
time tracking for therapists needs more than a timer. The billing record has to keep client, project, approval, and invoice context together before the work reaches finance.
Record time by client, project, and team member role so billing reports reflect actual team composition without needing a separate tracking system per person.
Give project leads a combined view of who worked on what, what is billable, and whether the team effort matches the client story before invoice prep starts.
Produce summaries that explain team effort by deliverable, milestone, or service area so clients understand what they are paying for.
Therapy practice billing
Therapists and mental health practices juggle multiple billing contexts: direct client sessions, clinical supervision, group therapy, consultation calls, documentation time, and professional development. Not all of these are billable at the same rate or to the same payer — and the billing complexity increases for practices billing across private pay, insurance, and agency contracts simultaneously. Keito gives therapy practices a clean way to separate these work types: log time by client and session type, mark non-billable admin and CPD separately, and review the billing record before preparing invoices or submitting claims. The approval step catches billing errors — sessions logged to the wrong client, admin time included in billable totals — before they create problems with clients or payers.
Log therapy session hours by client and session type — individual, group, supervision, consultation
Separate billable session time from clinical admin, documentation, and non-billable professional development
Review billing records before invoices or insurance claims are prepared — catch errors while sessions are still fresh
Workflow fit
Keito keeps time tracking for therapists connected to client, project, billable status, approval, and invoice context before the work reaches finance.
Log therapy session hours by client and session type — individual, group, supervision, consultation
Separate billable session time from clinical admin, documentation, and non-billable professional development
Review billing records before invoices or insurance claims are prepared — catch errors while sessions are still fresh
Keito flat pricing means project leads can add contractors, specialists, and reviewers without facing a billing escalation each time the delivery team changes composition.
Keito is designed for teams who move fast. It captures the minimum needed for billing accuracy: client, project, task, and billable status, without turning every entry into a form.
Project leads can see all team contributions to a client engagement, not just their own entries, so the billing review is a single step rather than an aggregation exercise.
The difference is not just recording time. It is whether the record can support billing, project decisions, and client conversations.
Session-level billing accuracy for mental health practices
Keito keeps time tracking for therapists tied to clients, projects, billable status, approvals, and billing summaries in one workspace.
Typical setups capture time in one tool and rebuild the billing explanation later from exports, comments, or spreadsheet cleanup.
Review before invoicing
Managers review entries before they become invoice evidence, so missing context is fixed internally rather than during a client dispute.
Raw timer exports usually reach finance before delivery leads have confirmed whether the work is billable, complete, or client-ready.
Predictable team pricing
Flat-rate plans let delivery staff, reviewers, contractors, and finance users participate without per-seat pricing friction.
Per-seat time trackers make teams choose between clean billing participation and controlling tool spend.
Use a workspace where time is captured against the right client and project, reviewed before invoicing, and exported as billing evidence. Keito is built around that workflow, so time tracking for therapists is not separated from the approval and invoice context it needs.
Yes. Keito tracks work by client, project, person, billable status, and review state, then turns approved records into client-ready summaries. That makes it useful when time tracking for therapists needs to support billing, profitability, and client reporting rather than just attendance.
A generic timer records duration. Keito records billable context: who did the work, which client and project it belongs to, whether it has been reviewed, and how it should appear in billing evidence.
Solo is built for one human owner and unlimited AI agents. Pro adds human teammates. Business adds integrations, exports, and online invoice payments.
One human owner
For independent consultants, freelancers, and small studios running work with AI agents.
Team collaboration
For teams that need shared workspaces, approvals, and team-level project visibility.
Advanced operations
For organizations that need integrations, exports, online payments, and stronger controls.
AI agents do not count as human seats on any plan.
Solo, Pro, and Business can use API keys for agent workflows.
Stripe payments, exports, Xero, and QuickBooks are on Business.
Start with Solo, add people on Pro when you need reviewers or collaborators, and see how Keito turns tracked effort into clearer reports.