Keito helps virtual assistants capture time by client task, separate retainer from ad hoc hours, review billing before invoicing, and serve multiple clients without losing track of what each owes.
Monthly billing
VA billing
$7.4k
Active work
24
Reviewed
91%
Ready to bill
$18.4k
Time captured with context
time tracking for virtual assistants
Billing review complete
Client and project checked
Invoice evidence ready
Approved summary prepared
time tracking for virtual assistants needs more than a timer. The billing record has to keep client, project, approval, and invoice context together before the work reaches finance.
Record time by client, project, and team member role so billing reports reflect actual team composition without needing a separate tracking system per person.
Give project leads a combined view of who worked on what, what is billable, and whether the team effort matches the client story before invoice prep starts.
Produce summaries that explain team effort by deliverable, milestone, or service area so clients understand what they are paying for.
VA client billing
Virtual assistants typically serve multiple clients simultaneously — each with different hourly rates, retainer limits, task types, and billing cycles. Tracking time accurately across five or more clients in a spreadsheet or timer app is manageable at first, but breaks down as the client list grows: retainer overages are missed, ad hoc work gets under-reported, and the billing reconciliation at month end requires more time than it should. Keito gives virtual assistants a purpose-built billing workspace for multi-client work: capture time by client and task type, track retainer usage versus ad hoc additions, review entries at the end of each billing period, and produce clean per-client summaries that support every line of the invoice.
Track time by client and task type (admin, research, social media, scheduling) in Keito
Monitor retainer usage vs ad hoc hours per client so billing overages are never missed
Review and export clean per-client billing summaries at each invoice date
Workflow fit
Keito keeps time tracking for virtual assistants connected to client, project, billable status, approval, and invoice context before the work reaches finance.
Track time by client and task type (admin, research, social media, scheduling) in Keito
Monitor retainer usage vs ad hoc hours per client so billing overages are never missed
Review and export clean per-client billing summaries at each invoice date
Keito flat pricing means project leads can add contractors, specialists, and reviewers without facing a billing escalation each time the delivery team changes composition.
Keito is designed for teams who move fast. It captures the minimum needed for billing accuracy: client, project, task, and billable status, without turning every entry into a form.
Project leads can see all team contributions to a client engagement, not just their own entries, so the billing review is a single step rather than an aggregation exercise.
The difference is not just recording time. It is whether the record can support billing, project decisions, and client conversations.
Virtual assistant multi-client billing
Keito keeps time tracking for virtual assistants tied to clients, projects, billable status, approvals, and billing summaries in one workspace.
Typical setups capture time in one tool and rebuild the billing explanation later from exports, comments, or spreadsheet cleanup.
Review before invoicing
Managers review entries before they become invoice evidence, so missing context is fixed internally rather than during a client dispute.
Raw timer exports usually reach finance before delivery leads have confirmed whether the work is billable, complete, or client-ready.
Predictable team pricing
Flat-rate plans let delivery staff, reviewers, contractors, and finance users participate without per-seat pricing friction.
Per-seat time trackers make teams choose between clean billing participation and controlling tool spend.
Use a workspace where time is captured against the right client and project, reviewed before invoicing, and exported as billing evidence. Keito is built around that workflow, so time tracking for virtual assistants is not separated from the approval and invoice context it needs.
Yes. Keito tracks work by client, project, person, billable status, and review state, then turns approved records into client-ready summaries. That makes it useful when time tracking for virtual assistants needs to support billing, profitability, and client reporting rather than just attendance.
A generic timer records duration. Keito records billable context: who did the work, which client and project it belongs to, whether it has been reviewed, and how it should appear in billing evidence.
Solo is built for one human owner and unlimited AI agents. Pro adds human teammates. Business adds integrations, exports, and online invoice payments.
One human owner
For independent consultants, freelancers, and small studios running work with AI agents.
Team collaboration
For teams that need shared workspaces, approvals, and team-level project visibility.
Advanced operations
For organizations that need integrations, exports, online payments, and stronger controls.
AI agents do not count as human seats on any plan.
Solo, Pro, and Business can use API keys for agent workflows.
Stripe payments, exports, Xero, and QuickBooks are on Business.
Start with Solo, add people on Pro when you need reviewers or collaborators, and see how Keito turns tracked effort into clearer reports.