BigTime publishes one price: Essentials starts at $20 per user per month. Advanced, Premier, and Enterprise are quoted after a demo, with project budgeting and multi-level approvals on Premier and quoting, resource management, and BI as add-ons or Enterprise. If your firm mainly needs reviewed billable hours and invoices, Keito is a flat-price alternative for the whole workspace.
BigTime Essentials starts at $20 per user per month, and every plan includes time tracking, invoicing, expense management, and payments. Advanced, Premier, and Enterprise prices are not published; you get a quote after a demo. Project budgeting, custom cost and rate management, and multi-level approvals sit on Premier. For 10 people, Essentials starts at about $200 a month before higher tiers or add-ons. Keito Pro is $49 USD a month for the whole workspace, with no per-user fees.
Illustrative approval queue
Illustrative billing period
Ready to invoice
Entries approved
186
Clients
9
Team members
10
Hours from timers, calendars, and AI assistants
Each entry tied to a client, project, task, and billable status
Approved at each person’s rate
A reviewer approves timesheets before they reach an invoice
Invoice and client report from approved time
Stripe payment link on the invoice, copied to QuickBooks Online or Xero on Business
Most firms searching for BigTime pricing are comparing PSA suites and want a number before booking a demo. BigTime shows a per-user starting price for Essentials and quotes the rest, so the real cost depends on the tier, the add-on modules, and how many people need a login. If the work you need is capturing billable time, approving it, and invoicing clients, Keito prices the workspace instead of the headcount.
Create the clients, projects, and tasks you bill against, with per-member billing rates and project budgets by total hours, total fees, task, or person. Keito has no BigTime importer, so you set the billing structure up once and keep BigTime exports as the archive.
Run a timer in the web app, the Mac, Windows, or iOS app, or the Chrome extension, or add completed time. Review Outlook or Google Calendar events before they become entries, track time from Slack or a Trello card, sync linked entries to Jira worklogs, and let AI assistants such as Claude Desktop or ChatGPT log time through Keito’s hosted MCP connector.
On Pro and Business, timekeepers submit timesheets and a reviewer approves them at each person’s billing rate. By default, Keito invoices include only approved billable time and expenses; invoices can be paid through Stripe and, on Business, copied to QuickBooks Online or Xero.
BigTime plans vs Keito
BigTime’s pricing page lists four plans. Essentials starts at $20 per user per month and covers time and expense management, project portfolio management, billing and invoicing, automatic reconciliation, the QuickBooks integration, and the BigTime AI assistant. Advanced adds multi-currency expenses, a custom reporting center, project templates, and custom invoice templates. Premier adds multi-currency invoicing, custom cost and rate management, project budgeting, and multi-level approvals. Enterprise is a custom solution, including BigTime Enterprise PSA. Advanced and Premier are priced through a demo, and BigTime Quotes, Resource Management, and Data Hub are sold as additional modules. Every plan includes payments through BigTime Delivery. Keito’s case is narrower: reviewed billable hours and the invoice built from them, at a published flat price for the whole workspace.
Choose BigTime if you need a full PSA with quoting, resource management, and multi-currency invoicing, and you are happy to price it per user
Check the tier: project budgeting and multi-level approvals are on Premier, which is quoted rather than published
Choose Keito when reviewed billable hours and invoices are the job and you want one flat price for every consultant, reviewer, and finance user
Workflow fit
Keito keeps BigTime pricing connected to client, project, billable status, approval, and invoice context before the work reaches finance.
Choose BigTime if you need a full PSA with quoting, resource management, and multi-currency invoicing, and you are happy to price it per user
Check the tier: project budgeting and multi-level approvals are on Premier, which is quoted rather than published
Choose Keito when reviewed billable hours and invoices are the job and you want one flat price for every consultant, reviewer, and finance user
BigTime lists project budgeting and multi-level approvals on Premier. Keito Pro, at $49 USD/month per workspace with no per-user fees, includes timesheet and expense approvals, project-scoped approval workflows, per-member billing rates, project budgets, and team capacity and utilization.
Keito builds estimates, invoices, and recurring invoices from approved hours on every paid plan, accepts Stripe payments, and copies invoices to QuickBooks Online or Xero on Business, so the books stay in your accounting tool and clients only see reviewed time.
Reviewed calendar imports pull in up to 50 Outlook or Google Calendar events at a time, the Jira Cloud integration writes worklogs from linked entries, and AI assistants can log time through Keito’s hosted MCP connector, so entries arrive with client and project context and a person confirms them before billing.
The difference is not just recording time. It is whether the record can support billing, project decisions, and client conversations.
Pricing model
Solo $19 USD/month for one licensed user; Pro $49 USD/month and Business $199 USD/month per workspace, with no per-user fees.
BigTime: Essentials from $20 per user per month; Advanced, Premier, and Enterprise quoted after a demo.
Getting a price
All plan prices are published, with a 14-day free trial for new signups on Solo, Pro, and Business (card required; billing starts after the trial unless you cancel).
Only the Essentials starting price is published; other tiers and add-on modules need a demo or sales conversation.
Approvals
Timesheet and expense approvals with per-member billing rates on Pro and Business.
Multi-level approvals listed on Premier.
Invoicing and accounting
Estimates, invoices, and recurring invoices from approved hours on every paid plan, with Stripe payments; QuickBooks Online and Xero copies on Business.
Billing and invoicing, payments, and the QuickBooks integration on Essentials; custom invoice templates on Advanced; multi-currency invoicing on Premier.
Budgets and planning
Project budgets by total hours, total fees, task, or person, with capacity and utilization on Pro and Business.
Project budgeting on Premier; resource management, quoting, and Data Hub as add-on modules.
BigTime Essentials starts at $20 per user per month. BigTime does not publish prices for Advanced, Premier, or Enterprise; you get a quote after a demo, and modules such as BigTime Quotes, Resource Management, and Data Hub are added on top. Every plan includes time tracking, invoicing, expense management, and payments, so the total depends on tier, modules, and user count.
Essentials covers time and expense management, project portfolio management, billing and invoicing, automatic reconciliation, the QuickBooks integration, and the BigTime AI assistant. Custom reporting, project templates, and custom invoice templates start on Advanced, and project budgeting, custom cost and rate management, multi-currency invoicing, and multi-level approvals are listed on Premier.
BigTime does not list a free plan, and its pricing page routes Essentials, Advanced, and Premier through a demo request. Keito publishes every price and offers new signups a 14-day free trial on Solo, Pro, and Business, so a firm can set up clients, rates, and approvals and run a billing period before paying.
Ten users on BigTime Essentials start at about $200 a month, before any higher tier or add-on module, and the cost rises with each person who needs a login. Keito Pro is $49 USD a month, or $39 USD a month billed yearly, for the whole workspace with no per-user fees, and includes timesheet approvals, project budgets, and invoicing from approved hours.
Keito has no BigTime importer, so plan a clean start. Export clients, projects, and time entries from BigTime as the archive, set up clients, projects, tasks, and billing rates in Keito, and start the next billing period there. Run one period alongside your current process and compare the invoices before switching. Contact Keito if you need help reconciling history.
Each approved entry carries the client, project, task, person, duration, notes, billable status, and billing rate. By default, Keito invoices include only approved billable time and expenses. Keito builds invoices, estimates, and recurring invoices from them, accepts Stripe payments, and produces time and budget reports by client and project; on Business, invoices can be copied to QuickBooks Online or Xero.
Solo includes 1 licensed user, unlimited AI agents, Mac, Windows, and iOS apps, Stripe payments, and standard CSV and Excel exports. Pro adds your team. Business adds integrations, planning, advanced reporting, and stronger controls.
1 licensed user
For independent consultants, freelancers, and small studios running work with AI agents.
Flat workspace price for 1 licensed user
Team collaboration
For teams that need shared workspaces, approvals, and team-level project visibility.
Flat workspace price with no per-user fees
Advanced operations
For organizations that need integrations, planning, advanced reporting, and stronger controls.
Flat workspace price with no per-user fees
Optional Business add-on: Microsoft Entra SSO.
View add-on and pricingAI agents do not require licenses on any plan.
Solo, Pro, and Business can use API keys for agent workflows.
Solo, Pro, and Business include standard CSV and Excel data export.
Start with Solo, add people on Pro when you need reviewers or collaborators, and see how Keito turns tracked effort into clearer reports.
