Everhour and Toggl Track both time work by client and project, then split on what happens next. Everhour lives inside project tools such as Asana and Jira and builds invoices itself. Toggl is a fast standalone timer with planning views, billable rates, and approvals on Premium, and it exports billable time for invoicing elsewhere. Both price per user. Keito is a third option for teams that bill clients: actual hours approved at each person’s rate and turned into invoices at a flat workspace price.
Choose Everhour if your team works inside Asana, Jira, ClickUp, or another project tool and wants invoices built from tracked time, copied to QuickBooks, Xero, or FreshBooks. Choose Toggl Track if you want the quickest standalone timer, desktop activity tracking, and planning views, and you are happy to export billable time and invoice elsewhere. Both charge per seat: Everhour Team is $8.50 per seat per month billed yearly with a 5-seat minimum, and Toggl approvals need Premium at $16 per user per month billed yearly (checked 2026-10-20). If the deciding factor is approved billable hours becoming invoices at a flat price, Keito Pro is $49 USD per month for the whole workspace.
Illustrative approval queue
Illustrative billing period
Ready to invoice
Entries approved
236
Clients
7
Team members
14
Hours from timers, calendars, and AI assistants
Each entry tied to a client, project, task, and billable status
Approved at each person’s rate
A reviewer approves timesheets before they reach an invoice
Invoice and client report from approved time
Stripe payment link on the invoice, copied to QuickBooks Online or Xero on Business
Most teams comparing Everhour and Toggl have already decided they need a timer. The harder question is how hours get from the timer to a client invoice: who checks them, which rate applies, and where the invoice is built. Everhour answers that inside your project tools, Toggl answers it with reports and exports, and Keito answers it with an approval step and invoices built from approved time.
Create the clients, projects, and tasks you bill against, with per-member billing rates and project budgets by total hours, total fees, task, or person. Keito has no Everhour or Toggl importer, so you set the billing structure up once and keep exports from your current tool as the archive.
Run a timer in the web app, the Mac, Windows, or iOS app, or the Chrome extension, or add completed time. Review Outlook or Google Calendar events before they become entries, track time from Slack or a Trello card, sync linked entries to Jira worklogs, and let AI assistants such as Claude Desktop or ChatGPT log time through Keito’s hosted MCP connector.
On Pro and Business, timekeepers submit timesheets and a reviewer approves them at each person’s billing rate. By default, Keito invoices include only approved billable time and expenses; invoices can be paid through Stripe and, on Business, copied to QuickBooks Online or Xero.
Everhour vs Toggl vs Keito
Everhour’s pricing page (checked 2026-10-20) lists a Free plan for up to 5 seats with limited features and no integrations, and a Team plan at $8.50 per seat per month billed yearly, with a 5-seat minimum, that includes every feature: integrations with tools such as Asana, Jira, ClickUp, Trello, Basecamp, and monday.com, budgets, expenses, timesheet approval, and invoicing that copies invoices to QuickBooks, Xero, or FreshBooks. Toggl’s pricing page lists a Free plan for up to 3 users, Starter at $9 per user per month billed yearly ($12 monthly) with billable rates, and Premium at $16 per user per month billed yearly ($24 monthly) with timesheet approvals, profitability reports, fixed-fee projects, and Jira and Asana integrations. Toggl’s own invoicing page describes exporting billable time to build the invoice on. Keito is not a project planner like Toggl’s timeline, or a tracker embedded in dozens of project tools like Everhour. Its case is narrower: reviewed billable hours and the invoice built from them, at a flat workspace price.
Choose Everhour when your team lives in Asana, Jira, or another project tool and wants invoicing in the same per-seat subscription
Choose Toggl Track when the priority is a fast standalone timer, planning views, and desktop activity tracking, with invoices built from exports
Choose Keito when reviewed billable hours and invoices matter most and you want one flat price for every reviewer, contractor, and finance user
Workflow fit
Keito keeps Everhour vs Toggl connected to client, project, billable status, approval, and invoice context before the work reaches finance.
Choose Everhour when your team lives in Asana, Jira, or another project tool and wants invoicing in the same per-seat subscription
Choose Toggl Track when the priority is a fast standalone timer, planning views, and desktop activity tracking, with invoices built from exports
Choose Keito when reviewed billable hours and invoices matter most and you want one flat price for every reviewer, contractor, and finance user
Toggl puts timesheet approvals on Premium, and Everhour includes them in its per-seat Team plan. Keito Pro, at $49 USD/month per workspace with no per-user fees, includes timesheet and expense approvals, project-scoped approval workflows, per-member billing rates, and team capacity and utilization.
Everhour builds invoices from tracked time, and Toggl exports billable time for you to invoice elsewhere. Keito builds estimates, invoices, and recurring invoices from approved hours, accepts Stripe payments, and copies invoices to QuickBooks Online or Xero on Business so the books stay in your accounting tool.
Keito timers run on web, Mac, Windows, iOS, and Chrome. Reviewed calendar imports pull in up to 50 Outlook or Google Calendar events at a time, the Jira Cloud integration writes worklogs from linked entries, and AI assistants can log time through Keito’s hosted MCP connector.
The difference is not just recording time. It is whether the record can support billing, project decisions, and client conversations.
Product shape
Time and expense tracking, approvals, project budgets, estimates, invoices, and client reporting in one workspace.
Everhour: time tracking embedded in project tools, with budgets, expenses, and invoicing. Toggl Track: a standalone timer with task, timeline, and capacity planning views.
Time capture
Timers, manual entries, reviewed Outlook or Google Calendar imports, Slack, Trello, Jira, and AI assistants, each tied to a client, project, and task.
Everhour: timers inside 40+ integrations and a browser extension. Toggl: timers on web, desktop, mobile, and browser, plus desktop activity tracking and calendar integrations.
Approvals
Timesheet and expense approvals with per-member billing rates on Pro and Business.
Everhour: timesheet approval and edit locking on Team. Toggl: timesheet approvals on Premium.
Invoicing
Estimates, invoices, and recurring invoices from approved hours on every paid plan, with Stripe payments; QuickBooks Online and Xero copies on Business.
Everhour: invoices from tracked time and expenses, copied to QuickBooks, Xero, or FreshBooks. Toggl: billable reports exported for invoicing elsewhere.
Pricing
Solo $19 USD/month for one licensed user; Pro $49 USD/month and Business $199 USD/month per workspace, with no per-user fees.
Everhour Team $8.50 per seat per month billed yearly, minimum 5 seats. Toggl Starter $9 and Premium $16 per user per month billed yearly (checked 2026-10-20).
It depends where your team works and how you invoice. Everhour suits teams that live in Asana, Jira, ClickUp, or similar tools and want invoices built from tracked time in the same subscription. Toggl Track suits teams that want a fast standalone timer with planning views and are happy to invoice from exported reports. If approvals and invoices from approved hours matter most, Keito does that at a flat workspace price instead of per seat.
Everhour’s pricing page (checked 2026-10-20) lists Team at $8.50 per seat per month billed yearly, with a 5-seat minimum. Toggl lists Starter at $9 and Premium, which adds timesheet approvals, at $16 per user per month billed yearly. For a 10-person team that is about $85 or $160 a month. Keito Pro is $49 USD a month, or $39 USD a month billed yearly, for the whole workspace with no per-user fees.
Not in the same way. Everhour builds invoices from tracked time and expenses, records payments, and copies invoices to QuickBooks, Xero, or FreshBooks. Toggl Track sets billable rates and produces billable reports, which its invoicing page describes exporting as a spreadsheet or PDF to build the invoice on. Keito builds invoices from approved hours, accepts Stripe payments, and copies invoices to QuickBooks Online or Xero on Business.
All three, on different plans. Everhour includes timesheet approval and edit locking in its Team plan. Toggl adds timesheet approvals on Premium, where approved periods can be locked. Keito includes timesheet and expense approvals on Pro and Business, with a reviewer approving each person’s hours at their billing rate before those hours reach a client invoice.
Keito has no Everhour or Toggl importer, so plan a clean start. Export clients, projects, and time entries from your current tool as the archive, set up clients, projects, tasks, and billing rates in Keito, and start the next billing period there. Run one period alongside your current process and compare the invoices before switching. Developers can backfill older hours through the Keito API.
Each approved entry carries the client, project, task, person, duration, notes, billable status, and billing rate. By default, Keito invoices include only approved billable time and expenses. Keito builds invoices, estimates, and recurring invoices from them, accepts Stripe payments, and produces time and budget reports by client and project; on Business, invoices can be copied to QuickBooks Online or Xero.
Solo includes 1 licensed user, unlimited AI agents, Mac, Windows, and iOS apps, Stripe payments, and standard CSV and Excel exports. Pro adds your team. Business adds integrations, planning, advanced reporting, and stronger controls.
1 licensed user
For independent consultants, freelancers, and small studios running work with AI agents.
Flat workspace price for 1 licensed user
Team collaboration
For teams that need shared workspaces, approvals, and team-level project visibility.
Flat workspace price with no per-user fees
Advanced operations
For organizations that need integrations, planning, advanced reporting, and stronger controls.
Flat workspace price with no per-user fees
Optional Business add-on: Microsoft Entra SSO.
View add-on and pricingAI agents do not require licenses on any plan.
Solo, Pro, and Business can use API keys for agent workflows.
Solo, Pro, and Business include standard CSV and Excel data export.
Start with Solo, add people on Pro when you need reviewers or collaborators, and see how Keito turns tracked effort into clearer reports.
