Toggl Track charges per user across four plans: Free, Starter, Premium, and Enterprise, with optional add-ons for time off and capacity planning. The plan you need depends on whether you want billable rates, timesheet approvals, and profitability reports, or just a timer. If your team bills clients and the user count keeps growing, Keito is a flat-price alternative built around approved hours and invoices.
Toggl lists four plans (checked 2026-10-23): Free for up to 3 users, Starter at $9 per user per month billed yearly or $12 monthly (adds billable rates and team reports), Premium at $16 per user per month billed yearly or $24 monthly (adds timesheet approvals, profitability reports, fixed-fee projects, and SSO), and Enterprise on custom terms through sales. Add-ons cost extra per user: Time Off Pro at $2 and Capacity Management at $5 billed yearly. For a 10-person team on Premium that is about $160 a month. Keito Pro is $49 USD a month for the whole workspace, with no per-user fees.
Illustrative approval queue
Illustrative billing period
Ready to invoice
Entries approved
196
Clients
7
Team members
12
Hours from timers, calendars, and AI assistants
Each entry tied to a client, project, task, and billable status
Approved at each person’s rate
A reviewer approves timesheets before they reach an invoice
Invoice and client report from approved time
Stripe payment link on the invoice, copied to QuickBooks Online or Xero on Business
Most teams searching for Toggl pricing are working out what the tool will cost once everyone who tracks, reviews, or bills time is on a paid plan. Toggl’s Free plan stops at 3 users, billable rates start on Starter, and timesheet approvals and profitability reports sit on Premium, so a billing team usually ends up paying the Premium rate for every user. If your real need is billing clients accurately, the cost question changes: Keito prices the workspace, not the headcount, and invoices from approved hours.
Create the clients, projects, and tasks you bill against, with per-member billing rates and project budgets by total hours, total fees, task, or person. Keito has no Toggl importer, so you set the billing structure up once and keep Toggl exports as the archive.
Run a timer in the web app, the Mac, Windows, or iOS app, or the Chrome extension, or add completed time. Review Outlook or Google Calendar events before they become entries, track time from Slack or a Trello card, sync linked entries to Jira worklogs, and let AI assistants such as Claude Desktop or ChatGPT log time through Keito’s hosted MCP connector.
On Pro and Business, timekeepers submit timesheets and a reviewer approves them at each person’s billing rate. By default, Keito invoices include only approved billable time and expenses; invoices can be paid through Stripe and, on Business, copied to QuickBooks Online or Xero.
Toggl plans vs Keito
Toggl’s pricing page (checked 2026-10-23) lists a Free plan for up to 3 users with timers, calendar integrations, and simple task planning; Starter at $9 per user per month billed yearly ($12 monthly) adding billable rates, timeline planning, and team reports; Premium at $16 per user per month billed yearly ($24 monthly) adding labor cost and profitability reports, fixed-fee projects, project dashboards, timesheet approvals, Jira and Asana integrations, and single sign-on; and Enterprise with custom roles, onboarding, and a dedicated success manager through sales. Paid plans start with a 30-day trial, and Toggl says yearly billing saves up to 33%. Time Off Pro ($2 per user per month) and Capacity Management ($5 per user per month billed yearly, $6 monthly) are optional add-ons. Keito is not a planning tool like Toggl’s timeline. Its case is narrower: reviewed billable hours and the invoice built from them, at a flat price for the whole workspace.
Choose Toggl Free when you are a small team of up to 3 who mainly need a timer and simple planning
Watch the tier: billable rates need Starter, and timesheet approvals and profitability reports need Premium for every user
Choose Keito when reviewed billable hours and invoices matter most and you want one flat price for every reviewer, contractor, and finance user
Workflow fit
Keito keeps Toggl pricing connected to client, project, billable status, approval, and invoice context before the work reaches finance.
Choose Toggl Free when you are a small team of up to 3 who mainly need a timer and simple planning
Watch the tier: billable rates need Starter, and timesheet approvals and profitability reports need Premium for every user
Choose Keito when reviewed billable hours and invoices matter most and you want one flat price for every reviewer, contractor, and finance user
Toggl puts billable rates on Starter and timesheet approvals on Premium, priced for every user. Keito Pro, at $49 USD/month per workspace with no per-user fees, includes timesheet and expense approvals, project-scoped approval workflows, per-member billing rates, and team capacity and utilization.
Toggl sets billable rates and produces billable and profitability reports. Keito builds estimates, invoices, and recurring invoices from approved hours on every paid plan, accepts Stripe payments, and copies invoices to QuickBooks Online or Xero on Business so the books stay in your accounting tool.
Reviewed calendar imports pull in up to 50 Outlook or Google Calendar events at a time, the Jira Cloud integration writes worklogs from linked entries, and AI assistants can log time through Keito’s hosted MCP connector, so entries arrive with client and project context and a person confirms them before billing.
The difference is not just recording time. It is whether the record can support billing, project decisions, and client conversations.
Pricing model
Solo $19 USD/month for one licensed user; Pro $49 USD/month and Business $199 USD/month per workspace, with no per-user fees.
Toggl: Free up to 3 users; Starter $9 and Premium $16 per user per month billed yearly ($12 and $24 monthly); Enterprise through sales (checked 2026-10-23).
Free option
14-day free trial for new signups on Solo, Pro, and Business (card required; billing starts after the trial unless you cancel).
A free-forever plan for up to 3 users, and a 30-day trial of Starter or Premium.
Approvals
Timesheet and expense approvals with per-member billing rates on Pro and Business.
Timesheet approvals on Premium; billable rates from Starter.
Invoicing
Estimates, invoices, and recurring invoices from approved hours on every paid plan, with Stripe payments; QuickBooks Online and Xero copies on Business.
Billable rates and billable, labor cost, and profitability reports, with fixed-fee projects on Premium.
Add-ons
Plan features are included in the workspace price.
Time Off Pro $2 and Capacity Management $5 (billed yearly) per user per month.
Toggl Track lists Starter at $9 and Premium at $16 per user per month billed yearly, or $12 and $24 billed monthly, with Enterprise priced through sales (checked 2026-10-23). Starter adds billable rates and team reports; Premium adds timesheet approvals, profitability reports, fixed-fee projects, and SSO. Time Off Pro and Capacity Management are optional per-user add-ons.
Yes, for small teams. Toggl’s Free plan is free forever for up to 3 users and includes manual and real-time timers, calendar integrations, and simple planning with tasks and boards. Billable rates, team reports, and timesheet approvals need a paid plan, and Starter and Premium both come with a 30-day trial.
Ten users on Toggl Premium, the plan with timesheet approvals, cost about $160 a month billed yearly or $240 billed monthly, or about $90 a month on Starter billed yearly, and the total rises with each person you add. Keito Pro is $49 USD a month, or $39 USD a month billed yearly, for the whole workspace with no per-user fees, and includes timesheet approvals and invoicing from approved hours.
Billable rates start on Starter. Timesheet approvals, labor cost and profitability reports, fixed-fee projects, and Jira and Asana integrations are on Premium and Enterprise. In Keito, timesheet and expense approvals and per-member billing rates are included on Pro and Business at a flat workspace price.
Keito has no Toggl importer, so plan a clean start. Export clients, projects, and time entries from Toggl Track as the archive, set up clients, projects, tasks, and billing rates in Keito, and start the next billing period there. Run one period alongside your current process and compare the invoices before switching. Developers can backfill older hours through the Keito API.
Each approved entry carries the client, project, task, person, duration, notes, billable status, and billing rate. By default, Keito invoices include only approved billable time and expenses. Keito builds invoices, estimates, and recurring invoices from them, accepts Stripe payments, and produces time and budget reports by client and project; on Business, invoices can be copied to QuickBooks Online or Xero.
Solo includes 1 licensed user, unlimited AI agents, Mac, Windows, and iOS apps, Stripe payments, and standard CSV and Excel exports. Pro adds your team. Business adds integrations, planning, advanced reporting, and stronger controls.
1 licensed user
For independent consultants, freelancers, and small studios running work with AI agents.
Flat workspace price for 1 licensed user
Team collaboration
For teams that need shared workspaces, approvals, and team-level project visibility.
Flat workspace price with no per-user fees
Advanced operations
For organizations that need integrations, planning, advanced reporting, and stronger controls.
Flat workspace price with no per-user fees
Optional Business add-on: Microsoft Entra SSO.
View add-on and pricingAI agents do not require licenses on any plan.
Solo, Pro, and Business can use API keys for agent workflows.
Solo, Pro, and Business include standard CSV and Excel data export.
Start with Solo, add people on Pro when you need reviewers or collaborators, and see how Keito turns tracked effort into clearer reports.
