Toggl Track is a timer-first tracker with planning views, desktop activity tracking, and timesheet approvals on Premium. Timely is built around automatic time tracking, recording the apps, documents, and calendar events you work in and using AI to draft timesheets. Both price per user. Keito is a third option for teams that bill clients: hours captured from timers, reviewed calendar imports, and AI assistants, approved at each person’s rate, and turned into invoices at a flat workspace price.
Choose Toggl Track if your team is happy starting timers and wants planning views, a free plan for up to 3 users, and timesheet approvals on Premium. Choose Timely if you want time recorded automatically in the background and drafted into timesheets by AI, with less timer discipline. Both charge per user: Toggl Starter is $9 and Premium $16 per user per month billed yearly, and Timely Starter is $9 (up to 5 users), Premium $16, and Unlimited $22 per user per month billed yearly (checked 2026-10-21). If the deciding factor is approved billable hours becoming invoices at a flat price, Keito Pro is $49 USD per month for the whole workspace.
Illustrative approval queue
Illustrative billing period
Ready to invoice
Entries approved
184
Clients
6
Team members
11
Hours from timers, calendars, and AI assistants
Each entry tied to a client, project, task, and billable status
Approved at each person’s rate
A reviewer approves timesheets before they reach an invoice
Invoice and client report from approved time
Stripe payment link on the invoice, copied to QuickBooks Online or Xero on Business
Teams comparing Toggl and Timely are usually deciding how much tracking should be manual. Toggl leans on timers, with optional desktop activity tracking you turn into entries yourself. Timely leans on automatic capture and AI-drafted timesheets. Either way, the billing question comes next: who checks the hours, which rate applies, and where the invoice is built. Keito answers that with an approval step and invoices built from approved time.
Create the clients, projects, and tasks you bill against, with per-member billing rates and project budgets by total hours, total fees, task, or person. Keito has no Toggl or Timely importer, so you set the billing structure up once and keep exports from your current tool as the archive.
Run a timer in the web app, the Mac, Windows, or iOS app, or the Chrome extension, or add completed time. Review Outlook or Google Calendar events before they become entries, track time from Slack or a Trello card, sync linked entries to Jira worklogs, and let AI assistants such as Claude Desktop or ChatGPT log time through Keito’s hosted MCP connector.
On Pro and Business, timekeepers submit timesheets and a reviewer approves them at each person’s billing rate. By default, Keito invoices include only approved billable time and expenses; invoices can be paid through Stripe and, on Business, copied to QuickBooks Online or Xero.
Toggl vs Timely vs Keito
Toggl’s pricing page (checked 2026-10-21) lists a Free plan for up to 3 users, Starter at $9 per user per month billed yearly ($12 monthly) with billable rates and timeline planning, and Premium at $16 per user per month billed yearly ($24 monthly) with timesheet approvals, profitability reports, fixed-fee projects, and Jira and Asana integrations. Timely’s pricing page lists Starter at $9 per user per month billed yearly ($11 monthly) for up to 5 users and 20 projects, Premium at $16 billed yearly ($20 monthly) for up to 50 users with project management and accounting integrations, budgets, and team management, and Unlimited at $22 billed yearly ($28 monthly) with capacity management, all built on automatic time tracking and AI-drafted timesheets. Timely also lists creating invoices and sending them to QuickBooks Online. Keito is not a background activity recorder like Timely or a planner like Toggl’s timeline. Its case is narrower: reviewed billable hours and the invoice built from them, at a flat workspace price.
Choose Toggl Track when your team will run timers and wants planning views, a free tier, and approvals on Premium
Choose Timely when automatic background capture and AI-drafted timesheets matter more than timer habits
Choose Keito when reviewed billable hours and invoices matter most and you want one flat price for every reviewer, contractor, and finance user
Workflow fit
Keito keeps Toggl vs Timely connected to client, project, billable status, approval, and invoice context before the work reaches finance.
Choose Toggl Track when your team will run timers and wants planning views, a free tier, and approvals on Premium
Choose Timely when automatic background capture and AI-drafted timesheets matter more than timer habits
Choose Keito when reviewed billable hours and invoices matter most and you want one flat price for every reviewer, contractor, and finance user
Toggl puts timesheet approvals on Premium, and both Toggl and Timely charge for every user who tracks or reviews time. Keito Pro, at $49 USD/month per workspace with no per-user fees, includes timesheet and expense approvals, project-scoped approval workflows, per-member billing rates, and team capacity and utilization.
Toggl produces billable reports you export to invoice elsewhere, and Timely lists invoices sent to QuickBooks Online. Keito builds estimates, invoices, and recurring invoices from approved hours, accepts Stripe payments, and copies invoices to QuickBooks Online or Xero on Business so the books stay in your accounting tool.
Keito does not record your screen or apps in the background. Instead, reviewed calendar imports pull in up to 50 Outlook or Google Calendar events at a time, the Jira Cloud integration writes worklogs from linked entries, and AI assistants can log time through Keito’s hosted MCP connector, so entries arrive with client and project context and a person confirms them before billing.
The difference is not just recording time. It is whether the record can support billing, project decisions, and client conversations.
Product shape
Time and expense tracking, approvals, project budgets, estimates, invoices, and client reporting in one workspace.
Toggl Track: a timer-first tracker with task, timeline, and capacity planning views. Timely: automatic time tracking with AI-drafted timesheets, budgets, and team planning.
Time capture
Timers, manual entries, reviewed Outlook or Google Calendar imports, Slack, Trello, Jira, and AI assistants, each tied to a client, project, and task.
Toggl: timers on web, desktop, mobile, and browser, plus desktop activity tracking and calendar integrations. Timely: background tracking of apps, websites, and calendar events, drafted into timesheets by AI, plus manual timers.
Approvals
Timesheet and expense approvals with per-member billing rates on Pro and Business.
Toggl: timesheet approvals and period locking on Premium. Timely: time entry states and locked time, listed in its plan comparison.
Invoicing
Estimates, invoices, and recurring invoices from approved hours on every paid plan, with Stripe payments; QuickBooks Online and Xero copies on Business.
Toggl: billable reports exported for invoicing elsewhere. Timely: invoices created in Timely and sent to QuickBooks Online.
Pricing
Solo $19 USD/month for one licensed user; Pro $49 USD/month and Business $199 USD/month per workspace, with no per-user fees.
Toggl Starter $9 and Premium $16 per user per month billed yearly. Timely Starter $9 (max 5 users), Premium $16, and Unlimited $22 per user per month billed yearly (checked 2026-10-21).
It depends how much your team wants to automate. Toggl Track suits teams that will start timers and want planning views, a free plan for small teams, and approvals on Premium. Timely suits teams that want time recorded in the background and drafted into timesheets by AI. If approvals and invoices from approved hours matter most, Keito does that at a flat workspace price instead of per user.
Toggl lists Starter at $9 and Premium, which adds timesheet approvals, at $16 per user per month billed yearly. Timely lists Starter at $9 for up to 5 users, Premium at $16, and Unlimited at $22 per user per month billed yearly (both checked 2026-10-21). For a 10-person team on the $16 plans that is about $160 a month. Keito Pro is $49 USD a month, or $39 USD a month billed yearly, for the whole workspace with no per-user fees.
Partly. Toggl’s desktop apps can record apps and websites you use in a private timeline and turn calendar events into entries, but you choose which activity becomes time. Timely is built around automatic capture and uses AI to draft timesheets from it. Keito takes a reviewed approach: calendar imports, Jira, Slack, and AI assistants create entries with client and project context that a person confirms before billing.
Toggl adds timesheet approvals on Premium and exports billable reports for invoicing elsewhere. Timely lists time entry states, locked time, and invoices sent to QuickBooks Online. Keito includes timesheet and expense approvals on Pro and Business and builds invoices from approved hours, with Stripe payments and QuickBooks Online or Xero copies on Business.
Keito has no Toggl or Timely importer, so plan a clean start. Export clients, projects, and time entries from your current tool as the archive, set up clients, projects, tasks, and billing rates in Keito, and start the next billing period there. Run one period alongside your current process and compare the invoices before switching. Developers can backfill older hours through the Keito API.
Each approved entry carries the client, project, task, person, duration, notes, billable status, and billing rate. By default, Keito invoices include only approved billable time and expenses. Keito builds invoices, estimates, and recurring invoices from them, accepts Stripe payments, and produces time and budget reports by client and project; on Business, invoices can be copied to QuickBooks Online or Xero.
Solo includes 1 licensed user, unlimited AI agents, Mac, Windows, and iOS apps, Stripe payments, and standard CSV and Excel exports. Pro adds your team. Business adds integrations, planning, advanced reporting, and stronger controls.
1 licensed user
For independent consultants, freelancers, and small studios running work with AI agents.
Flat workspace price for 1 licensed user
Team collaboration
For teams that need shared workspaces, approvals, and team-level project visibility.
Flat workspace price with no per-user fees
Advanced operations
For organizations that need integrations, planning, advanced reporting, and stronger controls.
Flat workspace price with no per-user fees
Optional Business add-on: Microsoft Entra SSO.
View add-on and pricingAI agents do not require licenses on any plan.
Solo, Pro, and Business can use API keys for agent workflows.
Solo, Pro, and Business include standard CSV and Excel data export.
Start with Solo, add people on Pro when you need reviewers or collaborators, and see how Keito turns tracked effort into clearer reports.
