Keep your Trello boards. Track time from cards with the Keito Power-Up, then use those hours for client reports and invoices in Keito. Available on Solo, Pro, and Business.
Example workspace
Approved time
68h
Entries confirmed
172
Client projects
9
Team members
8
Time logged from Trello cards
Card link saved with each entry against a Keito project and task
Approved at the member’s rate
A reviewer approves hours priced at per-member billing rates
Invoice from approved time
Approved hours become invoice lines, a client report, and a Stripe payment link
Trello teams usually manage client work as cards on a board, add a third-party time-tracking Power-Up or a shared spreadsheet for hours, then total those hours by client and type an invoice into QuickBooks, Xero, FreshBooks, or similar. Trello handles the visual workflow well; the gap is a product step that reviews billable hours at each person’s rate and raises the client invoice from that approved record. Keito closes that gap in one workspace while your boards stay in Trello.
Create the clients, projects, and tasks your team bills against, with project budgets by total hours, total fees, task, or person. Keito does not import Trello boards or create projects from cards, so you set up the billing structure once.
With the Keito Power-Up, each person picks a Keito project and task on a card, then starts a timer or adds completed time, and the card link is saved with the entry. Keito can also draft time entries from the work a person did for them to confirm. The Power-Up is available on Solo, Pro, and Business, including active trials, from the public Trello Power-Up directory.
On Pro and Business, a reviewer approves timesheets before the period closes. Approved hours become Keito estimates, invoices, recurring invoices, and client-ready reports, with Stripe invoice payments.
Board tool or billable-hours tool
Trello’s pricing page (checked 2026-10-16) lists a Free plan for up to 10 collaborators per Workspace, then Standard at $5 USD, Premium at $10 USD, and Enterprise at $17.50 USD per user per month when billed annually. Every Workspace member counts as a billable user on paid plans. The plans list cards, boards, views, automation, and Power-Ups, but no native timesheets, billing rates, or client invoicing; teams that bill by the hour rely on Power-Ups and other tools for that. Keito is not a kanban board, card workflow, or team task manager, so it is not a like-for-like replacement for Trello. Its case is that billable time, its approval, and the invoice built from it belong in one reviewed record at a published flat price.
Choose Trello, or another board tool, when the core need is visual task management: lists, cards, due dates, and automation
Choose Keito when the problem is billable hours: capturing time by client and project, approving it at each person’s rate, and invoicing from approved time
Prove it in one billing period: track time from your Trello cards with the Keito Power-Up and compare invoices built from approved hours with your current spreadsheet process
Workflow fit
Keito keeps Trello alternative connected to client, project, billable status, approval, and invoice context before the work reaches finance.
Choose Trello, or another board tool, when the core need is visual task management: lists, cards, due dates, and automation
Choose Keito when the problem is billable hours: capturing time by client and project, approving it at each person’s rate, and invoicing from approved time
Prove it in one billing period: track time from your Trello cards with the Keito Power-Up and compare invoices built from approved hours with your current spreadsheet process
The Keito Power-Up adds timers and manual time entry to Trello cards on Trello web and the macOS desktop app. Each entry is recorded in Keito against a project and task with the card link attached, and time totals stay private from board members without an authorised Keito account.
Trello prices paid plans per Workspace member. Keito Pro, at $49 USD/month per workspace with no per-user fees, includes per-member billing rates, timesheet and expense approvals, and project-scoped approval workflows.
Keito builds estimates, invoices, recurring invoices, and client-ready reports from approved hours, with Stripe invoice payments, and copies invoices to QuickBooks Online or Xero on Business so the books stay in your accounting tool.
The difference is not just recording time. It is whether the record can support billing, project decisions, and client conversations.
Product shape
A workspace for time and expense tracking, reviewed billable hours, estimates, invoices, and client reporting.
Trello publishes a visual board tool: lists, cards, views, automation, and Power-Ups.
How time is captured
AI drafts an entry from the work done, or the person tracks it from a Trello card with the Keito Power-Up; a reviewer then approves it.
No native timesheets; time tracking comes from third-party Power-Ups or a separate spreadsheet.
Rates and approvals
Per-member billing rates, timesheet approvals, and project budgets on Pro and Business.
No built-in billing rates or timesheet approval; custom fields and automation can approximate parts of it.
Invoicing
Estimates, invoices, and recurring invoices built from approved hours on every paid plan, with Stripe payments.
No client invoicing; teams export hours and invoice in accounting or invoicing software.
Pricing
Published flat pricing: Solo $19 USD/month for one licensed user; Pro $49 USD/month and Business $199 USD/month per workspace, with no per-user fees.
Free for up to 10 collaborators, then Standard $5 USD, Premium $10 USD, and Enterprise $17.50 USD per user per month billed annually (checked 2026-10-16).
Working together
The Keito Power-Up tracks time from Trello cards on every plan, with installation from the public Trello Power-Up directory; Keito does not write time or billing data to shared board storage.
Keeps boards, lists, and cards; Keito never moves cards or changes board workflow.
It is software a team uses instead of, or alongside, Trello, the visual board tool for lists and cards. Some teams move to another task tool such as Asana, monday.com, or ClickUp for more structure. Agencies and consultancies that bill by the hour often need a better home for billable time instead. Keito is that alternative: AI-drafted or card-tracked time each person confirms, approved by a reviewer, then turned into invoices and client reports.
Trello’s plans do not include native timesheets, billing rates, or client invoicing. Teams add a third-party time-tracking Power-Up or keep hours in a spreadsheet, then build invoices in QuickBooks, Xero, FreshBooks, or similar. Keito covers that step: time tracked from Trello cards with the Keito Power-Up, or drafted by AI, is approved at each person’s rate and becomes estimates, invoices, recurring invoices, and client reports.
Trello’s pricing page (checked 2026-10-16) lists Free for up to 10 collaborators per Workspace, then Standard at $5 USD, Premium at $10 USD, and Enterprise at $17.50 USD per user per month billed annually. Keito publishes flat workspace pricing: Solo at $19 USD/month for one licensed user, Pro at $49 USD/month with timesheet approvals and billing rates, and Business at $199 USD/month, with no per-user fees.
Keep Trello when the main need is visual task management: boards, lists, cards, due dates, and automation. Keito is not a kanban board, so it is the wrong choice for replacing those. Many teams keep both: Trello for the work itself, and Keito for capturing billable hours, approving them at each person’s rate, and invoicing from approved time.
Yes. The Keito Power-Up lets each team member start timers and log completed time from Trello cards into Keito, with the card link saved on the entry. It works on Trello web and the macOS desktop app on Solo, Pro, and Business, including active trials. Add it from the public Trello Power-Up directory or find the install link in Keito under Settings > Integrations > Trello. Keito does not import Trello boards, so you set up clients, projects, and tasks once and start the next billing period there. Teams moving from Harvest can import their Harvest data first.
Each approved entry in Keito carries the client, project, task, person, duration, description, billable status, rate, reviewer, and approval state. Keito builds estimates, invoices, and recurring invoices from those approved hours, accepts Stripe invoice payments, and produces client-ready reports by project and task. On Business, invoices can be copied to QuickBooks Online or Xero for the books.
Solo includes 1 licensed user, unlimited AI agents, Mac, Windows, and iOS apps, Stripe payments, and standard CSV and Excel exports. Pro adds your team. Business adds integrations, planning, advanced reporting, and stronger controls.
1 licensed user
For independent consultants, freelancers, and small studios running work with AI agents.
Flat workspace price for 1 licensed user
Team collaboration
For teams that need shared workspaces, approvals, and team-level project visibility.
Flat workspace price with no per-user fees
Advanced operations
For organizations that need integrations, planning, advanced reporting, and stronger controls.
Flat workspace price with no per-user fees
Optional Business add-on: Microsoft Entra SSO.
View add-on and pricingAI agents do not require licenses on any plan.
Solo, Pro, and Business can use API keys for agent workflows.
Solo, Pro, and Business include standard CSV and Excel data export.
Start with Solo, add people on Pro when you need reviewers or collaborators, and see how Keito turns tracked effort into clearer reports.
