Receipt Generator
Create an itemised receipt with payment status, tax lines, seller and buyer details, and a printable PDF.
Private
No server upload or signup
Itemised
Rates, quantities, tax, discounts
Reusable
Save a local template
Invoice maker
Build the document your client sees.
From
Bill to
Invoice details
UK preset uses GBP and VAT-ready labels. Adjust tax rate and labels to match your actual registration.
Line items
Items, rates, tax.
Tax, discount, payment
Footer text
Quick answer
What should a receipt include?
A receipt is proof that a payment was made. It should show who was paid and who paid, a receipt number, the date of payment, what the payment was for, the amount paid and how it was paid. Add tax lines if you charged sales tax, GST or VAT, and show any balance still owed for a part payment.
Every receipt
- A unique receipt number
- Your business name and contact details
- Your customer’s name
- The date you received the payment
- A description of the goods or services paid for
- The amount paid and the currency
- How it was paid, such as cash, card or bank transfer
Add these when they apply
- The quantity and unit price for each item
- The sales tax, GST or VAT rate and amount
- Any discount, delivery charge or deposit
- The invoice number the payment settles
- The balance still due after a part payment
An invoice asks for payment; a receipt confirms it. To record the payment method, add it to the Notes field in the generator above. For a part payment, enter the amount received in Amount paid and the receipt shows the balance. In the UK, if you are VAT registered and sell to another VAT-registered business, give them a VAT invoice as well.
Source: IRS guidance on supporting business documents. Need to bill before you get paid? Start with the free invoice generator.
Template guidance
What this template is for.
Use this page when you need to confirm a payment you have received: seller and customer details, a unique receipt number, the payment date, itemised goods or services, tax, the amount paid, and any balance left.
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FAQ
Receipt Generator questions
What is the difference between a receipt and an invoice?
An invoice is sent before payment and asks the customer to pay by a due date. A receipt is issued after payment and confirms the amount received, the date and how it was paid. Many businesses send an invoice first, then a receipt once the invoice is paid.
How do I make a receipt for a cash payment?
Add your details and your customer’s name, list what they paid for, and check that Amount paid matches the total so the balance is zero. Write “Paid in cash” in the Notes field, then download the receipt as a PDF or print it for your customer.
Can I make a receipt for a part payment or deposit?
Yes. List the full items, then enter only the amount you received in Amount paid. The receipt shows the payment and the balance still due, so you and your customer both have a record of what is left to pay.
Why keep a copy of every receipt?
Receipts back up the income and expenses in your books and on your tax return. Tax authorities such as the IRS and HMRC expect you to keep supporting records, so save a copy of each receipt you issue alongside the related invoice.
Is this receipt generator free?
Yes. The tool runs in your browser, does not require an account, and does not upload invoice data to Keito.
Can I download the receipt as a PDF?
Yes. Enter your email once to unlock downloads, then use the PDF button and choose Save as PDF in your browser print dialog. Only your email is sent to Keito; the receipt itself stays in your browser.
Can I add VAT, GST, or sales tax?
Yes. You can use no tax, one invoice-level tax rate, or per-line tax rates. Tax labels are editable.
Does the share link include invoice data?
Yes. The copied share link encodes invoice fields in the URL. The logo remains local to your browser.