Submitting Timesheets

When the Approvals feature is enabled, team members submit their time entries for manager review before they’re considered final.

How Submission Works

  1. Track your time throughout the week as normal.
  2. When your timesheet is complete, click Submit for Approval.
  3. All unsubmitted entries for the selected period are bundled and sent to your manager.
  4. You’ll be notified when your timesheet is approved or rejected.

Submission Scope

When you submit, all of your unsubmitted time entries within the current period are included. You don’t need to select individual entries — the submission covers everything that hasn’t been submitted yet.

What Happens After Submission

Once submitted, your entries move to the Submitted state:

  • You can still view your submitted entries but cannot edit them.
  • Your manager receives a notification to review your timesheet.
  • The entries remain in Submitted state until your manager takes action.

Approval Outcomes

Your manager will either:

  • Approve — Entries are locked and can be included in invoices and reports.
  • Reject — Entries return to an editable state. You’ll receive a notification explaining why, and can make corrections before resubmitting.

Reminders

If your administrator has configured timesheet reminders, you’ll receive email notifications:

  • Reminder — A nudge to submit before the deadline (e.g., Friday at 9 AM).
  • Deadline — A final reminder when the submission window is closing (e.g., Friday at 5 PM).

Tips

  • Submit regularly (daily or weekly) rather than letting entries accumulate.
  • Add notes to your entries so your manager has context when reviewing.
  • If you realize you missed time after submitting, log additional entries and submit again — your manager will see the new batch separately.

Without Approvals

If the Approvals feature is not enabled in your workspace, time entries are considered final as soon as they’re saved. There’s no submission step required.