Google Calendar Integration

Google Calendar imports are included on Solo, Pro and Business. Turn meetings and work blocks into time entries from your Day or Week timesheet: select up to 50 events, review their project, task, notes and hours, then explicitly save.

Each person connects their own Google account in each workspace. You can have one active calendar provider per person per workspace. Disconnect Outlook before connecting Google in the same workspace.

Connect Google Calendar

  1. Open Settings → Integrations → Google Calendar.
  2. Choose Connect Google Calendar and sign in to the Google account containing your work calendar.
  3. Allow Keito to read your calendar list and events.
  4. Return to Keito and choose your default calendar.
  5. Open Time, choose Day or Week, then open Calendar.

You need an active subscription or trial and access to the workspace. Connecting a calendar does not grant access to additional projects or tasks.

What You Can Do

  • Review and import up to 50 events from the selected calendar and day or week.
  • Edit the project, task, notes and hours before saving. Billability follows your workspace’s normal settings and permissions.
  • Check overnight events as separate local-day segments.
  • Save case-insensitive, literal event-title rules to reuse project/task choices.
  • Use valid recurring-event suggestions, or make a manual choice when rules conflict.
  • See per-event results and retry failed events while keeping successful saves.

Nothing is added to your timesheet when you select events or open the review. See the calendar import guide for the full review, mapping and retry workflow.

Data and Permissions

Keito reads the calendar list and events you authorize. It does not change Google Calendar, create calendar events or import time in the background. Each person authorizes their own connection; an administrator cannot connect it for everyone.

Saved notes have the normal visibility of workspace time entries. Review them before Save and remove details you do not want to share. Calendar-derived data is excluded from Keito’s AI-agent and MCP integrations. Google Calendar data is not sent to AI providers or used to train or improve AI or machine-learning models.

Reconnect or Disconnect

If Keito asks you to reconnect, authorize the same Google account again. Reauthentication keeps saved time and duplicate protection. Connecting a different account resets the old account’s calendar defaults and suggestions.

To disconnect, open Settings → Integrations → Google Calendar and choose Disconnect Google Calendar. Saved time and notes remain. Disconnect erases credentials and calendar linkage, including duplicate claims, so historical events may be importable again after reconnect. Check your timesheet before importing them.

Troubleshooting

Check the connected account, selected calendar and timesheet date if events are missing. Cancelled, declined, all-day and invalid-duration events are excluded. If a provider displays a cooldown, wait until it ends before refreshing or retrying.

If a project or task is unavailable, check your normal workspace assignments and permissions. Resolve conflicting mapping rules manually in review, or delete the unwanted rule under Saved mapping rules.

See Also