Tracking Time

Keito provides flexible options for recording how your team spends their hours. Whether you prefer real-time timers or logging time after the fact, everything ends up in the same place — organised by project and task.

How Time Entries Work

Every time entry in Keito includes:

• Date — When the work was performed
• Project — Which project the work belongs to
• Task — The specific type of work (e.g., Design, Development, Meetings)
• Duration — How long you worked
• Notes — Optional context about what you did
• Billable status — Whether the time is chargeable to the client

Entry Methods

Timer

Click start, work, click stop. The timer runs in the background and persists across page refreshes and browser sessions. You can only run one timer at a time.

Duration Entry

Type the hours directly:

• Decimal: 1.5 = 1 hour 30 minutes
• Hours:Minutes: 1:30 = 1 hour 30 minutes

Start/End Time

Enter a start and end time, and Keito calculates the duration. Supports entries that cross midnight.

Quick Actions

• Copy — Duplicate an entry to quickly log similar work.
• Restart — Start a new timer based on an existing entry’s project and task.
• Edit — Modify any unlocked entry’s details.
• Delete — Remove an entry entirely.

Entry Locking

Entries become locked (read-only) when they are:

• Approved — After a manager approves a submitted timesheet
• Invoiced — After the time has been included on an invoice
• Auto-locked — If your workspace has entry locking enabled after a set number of days

Locked entries cannot be edited or deleted without administrator intervention.

Time Rounding

If enabled by your administrator, entries can be automatically rounded to the nearest increment:

• 5 minutes
• 6 minutes (1/10 hour)
• 10 minutes
• 15 minutes (1/4 hour)
• 30 minutes

Rounding applies when the entry is saved.

Daily and Weekly Totals

The time page shows your running totals:

• Daily total — Sum of all entries for the selected date
• Weekly total — Sum of all entries for the current week

These help you stay on track with your weekly capacity target.

Filtering Entries

Administrators and managers can filter the time view by:

• Team member
• Client
• Project
• Task
• Billable status
• Approval status
• Date range